Electronic Conveyancing National Law (Victoria)
Victorian Participation Rules – Version 3 – September 2015Page 1 of 50
Contents
1Preliminary
2Definitions and Interpretation
2.1Definitions
2.2Interpretation
3Compliancewith Participation Rules
4EligibilityCriteria
4.1ABN
4.2Status
4.3Character
4.4Insurance
5TheRoleof Subscribers
5.1Subscriber’sroles
5.2Subscriber asprincipal
5.3SubscriberwhoactsasRepresentative
5.4ResponsibleSubscribers
5.5Subscriberastrusteeandpartnerships
6GeneralObligations
6.1EnsureUsercompliance
6.2KeepSubscriber SystemDetailscompleteandup-to-date
6.3ClientAuthorisation
6.4Right toDeal
6.5Verificationof identity
6.6Supportingevidence
6.7CompliancewithlawsandParticipationRules
6.8Compliancewithdirections
6.9Assistance
6.10Protectionof information
6.11Information
6.12Noassignment
6.13Mortgages
6.14Signing of Client Authorisations
7ObligationsRegarding System Securityand Integrity
7.1Protectionmeasures
7.2Users
7.3Useraccess
7.4Signers
7.5DigitalCertificates
7.6(Deleted)
7.7NotificationofJeopardisedConveyancingTransactions
7.8Revokingauthority
7.9CompromisedSecurityItems
7.10Certifications
8Amendment of Participation Rules
9Restriction, Suspension and Termination
9.1Complywithdirectionsrelatingtorestrictionofaccessoruse
9.2Suspensionat directionof Registrar
9.3Terminationat directionof Registrar
9.4Rightsandobligationsonsuspension, terminationorresignation
9.5FurtherstepsbySubscriber
10Compliance
11Prohibitions
12Additional Participation Rules
Schedule 1 – Additional Participation Rules
Schedule 2 – Amendment to Participation Rules Procedure
Schedule 3 – Certification Rules
Schedule 4 – Client Authorisation Form
Schedule 5 – Compliance Examination Procedure
Schedule 6 – Insurance Rules
Schedule 7 – Suspension Events, Termination Events and Suspension and Termination Procedure
Schedule 8 – Verification of Identity Standard
Schedule 9 –Identity Agent Certification
Victorian Participation Rules – Version 3 – September 2015Page 1 of 50
PARTICIPATION RULES
1Preliminary
TheseParticipationRulesconstitutetheParticipationRulesdeterminedbytheRegistrar pursuant tosection23of theECNL.
2Definitions and Interpretation
2.1Definitions
2.1.1A term used in these Participation Rules and also in the ECNL has the same meaning in these Participation Rules as it has in that legislation (unless the term is defined in these Participation Rules).
2.1.2In these Participation Rules capitalised terms have the meanings set out below:
ABN meansanAustralianBusinessNumber andhas themeaninggiventoitin theA New TaxSystem (AustralianBusinessNumber)Act1999(Cth).
AccessCredentialsmeansaUseridentificationandpassword,andanyother details, requiredfor aPersontoaccesstheELN.
AdditionalParticipationRulesmeanstheadditional ParticipationRules specific totheRegistrar’sJurisdiction,ifany,set outinSchedule1, as amendedfrom timetotime.
ADIorauthoriseddeposit-takinginstitutionhas themeaninggiven toitin theBankingAct1959(Cth).
AmendmenttoParticipationRulesProceduremeanstheprocedureset out inSchedule2, asamendedfrom timetotime.
ApplicationLawhasthe meaninggiven toit intheECNL.
Approved Insurermeansaninsurer approvedby APRA tooffergeneral insuranceinAustralia.
APRAmeans theAustralianPrudential RegulationAuthority.
Australian Credit Licencehasthe meaninggiven toit inthe NCCP Act.
AustralianLegalPractitionerhasthemeaninggiven toitintherelevant legislation of the Jurisdiction in which the land the subject of the Conveyancing Transaction is situated and in South Australia is a legal practitioner for the purposes of the Legal Practitioners Act 1981 (SA).
BusinessDayhas themeaninggiven toit intheECNL.
Caveat means a Document under the Land Titles Legislation giving notice of a claim to an interest in land that may have the effect of an injunction to stop the registration of a Registry Instrument in the Titles Register.
CertificationAuthoritymeansaGatekeeperAccreditedServiceProvider that issuesDigital Certificates thathavebeenDigitally Signedusing theCertification Authority’sPrivateKeyandprovidescertificate verificationandrevocation servicesfor theDigital Certificatesit issues.
CertificationRulesmeans therulesset out inSchedule3,asamendedfrom timetotime.
ClientmeansaPerson whohasorPersonswhohaveappointedaSubscriber as their Representativepursuant toaClient Authorisation and caveators and applicants in a Priority/Settlement Notice who haveappointedaSubscriber as their Representative but have not provided a Client Authorisation.
Client AgentmeansaPersonauthorisedtoact as the Client’s agent but does not include the Subscriber acting solely as the Client’s Representative.
ClientAuthorisationhas themeaninggiven toitin theECNL.
ClientAuthorisationFormmeanstheform setoutinSchedule4, asamended from timetotime.
Commonwealthhasthemeaninggiven toit in theECNL.
ComplianceExaminationhasthemeaninggiven toitintheECNL.
ComplianceExaminationProceduremeanstheobligationsandprocedures setoutinSchedule5, asamendedfrom timetotime.
Compromisedmeans lostorstolen, or reproduced, modified, disclosedor usedwithoutproperauthority.
ContactDetailsmeansaSubscriber’s:
(a)physical address, registeredofficeorprincipal placeofbusiness(as applicable);and
(b)postal address, phone number(s), fax number and email address, as recorded by the ELNO.
ConveyancingTransactionhasthemeaninggiven toitintheECNL.
Corporations Act means the Corporations Act 2001 (Cth).
Costs include costs, charges and expenses, including those incurred in connection with advisers.
Credit Representative has the meaning given to it in the NCCP Act.
Credit Service has the meaning given to it in the NCCP Act and extends to a service with respect to credit secured or to be secured by real property whether or not it is regulated by that Act.
Crown means the government, a Minister of the Crown, a statutory corporation representing the Crown or another entity representing the Crown.
Digital Certificate means an electronic certificate Digitally Signed by the Certification Authority which:
(a)identifies either a Key Holder and/or the business entity that he/she represents; or a device or application owned, operated or controlled by the business entity; and
(b)binds the Key Holder to a Key Pair by specifying the Public Key of that Key Pair; and
(c)contains the specification of the fields to be included in a Digital Certificate and the contents of each.
Digitally Sign has the meaning given to it in the ECNL.
DigitalSignaturehasthe meaninggiven toit intheECNL.
Documenthasthemeaninggiven toitintheECNL.
Dutymeans,foranelectronicRegistryInstrument,anytaxes, levies,imposts, chargesanddutiesinconnectionwith theelectronicRegistryInstrument payable to theDuty Authority.
DutyAuthoritymeans theStateRevenueOfficeofthe Jurisdiction in which the land the subject of the Conveyancing Transaction is situated.
ECNLmeanstheElectronicConveyancingNational Lawasadoptedor implementedinaJurisdictionbytheApplicationLaw,asamendedfromtimeto time.
ELN has themeaninggiven toitintheECNL.
ELNAdministratormeans thePersonappointedbytheELNOfrom timeto timetoperformadministrativefunctionswithin theELN.
ELNOhasthemeaninggiven toitintheECNL.
ElectronicWorkspacemeansasharedelectronicworkspacegeneratedbythe ELN.
Gatekeeper meanstheCommonwealth government strategytodevelopPKI to facilitategovernmentonlineservicedeliveryande-procurement.
GatekeeperAccreditedServiceProvider meansaserviceprovider accreditedbytheGatekeeperCompetentAuthority.
GatekeeperCompetentAuthoritymeanstheentitywhichapprovesan applicationfor Gatekeeperaccreditation.TheGatekeeper Competent Authority for PKIistheAustralianGovernmentChiefInformationOfficer,Australian Government InformationManagement Office,Department ofFinanceand Deregulation.
Identifier Declarationmeans thedeclarationset outinVerificationof Identity Standardparagraph4.
IdentityAgentmeansaPersonwho is an agent of either aSubscriber, or a mortgagee represented by a Subscriber, and who:
(a)the Subscriber or mortgagee reasonably believes is reputable, competent and insured in compliance with Insurance Rule 2; and
(b)is authorised by the Subscriber or mortgagee to conduct verification of identity on behalf of the Subscriber or mortgagee in accordance with the Verification of Identity Standard.
Identity Agent Certification means the certification set out inSchedule 9,as amendedfrom timetotime.
Identity Declarant means a Person providing an Identifier Declaration.
Identity Verifier means the Person conducting a verification of identity in accordance with the Verification of Identity Standard.
Individual has themeaninggiven toitintheECNL.
InformationFeesmeans feesfor dataprovidedby theLandRegistry through theELN.
InsolvencyEventmeans,inrelationtoaPerson, any ofthefollowingevents:
(a)the Person is, or states that they are, unable to pay all the Person’s debts, as and when they become due and payable; or
(b)the entrance into an arrangement, composition or compromise with, or assignment for the benefit of, all or any class of the Person’s creditors or members or a moratorium involving any of them; or
(c)the appointment of a receiver, receiver and manager, controller, administrator, provisional liquidator or liquidator or the taking of any action to make such an appointment; or
(d)an order is made for the winding up or dissolution of the Person or a resolution is passed or any steps are taken to pass a resolution for its winding up or dissolution; or
(e)something having a substantially similar effect to (a) to (d) happens in connection with the Person under the law of any Jurisdiction.
InsuranceRulesmeans therules set out inSchedule6,as amendedfrom time totime.
Jeopardisedmeans putat risk theintegrity oftheTitlesRegisterbyfraudor other means.
Jurisdictionhasthemeaninggiven toitintheECNL.
Keymeansastringofcharactersusedwithacryptographicalgorithm to encryptanddecrypt.
KeyHoldermeansanIndividualwhoholdsandusesKeysandDigital Certificatesonbehalfof aSubscriber,orinhis/herown right in thecaseofa Key HolderwhoisalsoaSubscriber.
KeyPairmeansapairofasymmetriccryptographicKeys (onedecrypting messageswhichhavebeenencryptedusing theother)consistingofaPrivate KeyandaPublicKey.
LandRegistrymeans theagencyofaStateorTerritoryresponsiblefor maintaining theJurisdiction’sTitlesRegister.
LandRegistryFeesmeans InformationFeesandLodgmentFees.
LandTitlesLegislationhas themeaninggiventoitintheECNL.
LawPracticehasthe meaninggiven toitintherelevant legislation of the Jurisdiction in which the land the subject of the Conveyancing Transaction is situated.
LicensedConveyancermeansaPersonlicensed or registered under therelevant legislation of the Jurisdiction in which the land the subject of the Conveyancing Transaction is situated and in Western Australia is a real estate settlement agent for the purposes of the Settlement Agents Act 1981 (WA).
Lodgehasthemeaninggiven toitintheECNL.
Lodgment CasemeansaRegistryInstrumentor other electronic Document orrelatedRegistryInstrumentsor otherelectronic Documentswhichareor will bepresentedfor Lodgmentat thesametime,together with therelevant Lodgment Instructions.
Lodgment FeesmeansfeesduetoaLandRegistryforRegistryInstrumentsor other electronic DocumentsLodgedwith theLandRegistrybytheELNOon behalfoftheParticipatingSubscribers.
Lodgment Instructionsmeansa statement inelectronicform whichsetsout theinformation requiredbytheRegistrartoacceptanelectronicRegistry InstrumentorotherelectronicDocumentforLodgment.
Mortgage Broker means an individual who is:
(a)the holder of an Australian Credit Licence; or
(b)an employee or director of the holder of an Australian Credit Licence or of a related body corporate of a holder of an Australian Credit Licence engaging in the Credit Service on behalf of that licensee; or
(c)a Credit Representative of the holder of an Australian Credit Licence;
who provides a Credit Service which relates to credit secured or to be secured by real property owned or to be owned by the person to whom the Credit Service is provided.
NCCP Act means the National Consumer Credit Protection Act 2009 (Cth).
OutstandingConveyancingTransactionmeansaConveyancingTransaction for whichanElectronicWorkspacehasbeencreatedintheELNbut the Lodgment Casefor whichhasnotbeenLodged.
ParticipatingSubscribermeans,foraConveyancingTransaction,each Subscriberwhoisinvolvedin theConveyancingTransactioneither directly becauseit isaPartyorindirectlybecauseit isaRepresentativeofaParty.
ParticipationRules,as amended from time to time, hasthemeaninggiven toit in theECNL.
PartymeanseachPersonwhoisapartytoanelectronic RegistryInstrumentin theElectronicWorkspacefor theConveyancingTransaction,butdoesnot includeaRepresentative.
Personhasthemeaninggiven toit in theECNL.
Person Being Identified means any of the Persons required to be identified under Participation Rule 6.5.1.
Personal Informationhas themeaninggiven toitinthePrivacyAct1988 (Cth).
PKIor PublicKeyInfrastructuremeansGatekeepercompliant technology, policiesandproceduresbasedonpublickeycryptographyusedtocreate, validate, manage, store, distributeandrevoke Digital Certificates.
PrescribedRequirement meansany Publishedrequirementof theRegistrar that Subscribersarerequired tocomply with.
Priority/Settlement Notice has the meaning given to it in the Land Titles Legislation of the Jurisdiction in which the land the subject of the Conveyancing Transaction is situated.
PrivacyLawsmeansall legislation, principlesandindustrycodesrelatingto thecollection, use,disclosure, storageor grantingofaccessrightstoPersonal Information,including thePrivacy Act 1988(Cth)andanyState or Territory privacy legislation.
PrivateKeymeans theKey inanasymmetricKey Pairthat must bekeptsecret toensureconfidentiality, integrity,authenticityandnon-repudiation.
Public Servant means an employee or officer of the Commonwealth, a State or a Territory.
PublicKeymeanstheKey inanasymmetricKey Pairwhich maybemade public.
Publishmeans, for any information, topublishtheinformationonthe Registrar’swebsite.
Recordhasthemeaninggiven toit in theECNL.
Registrar hasthemeaninggiven toit in theECNL.
RegistrationAuthoritymeansaGatekeeperAccreditedServiceProvider that:
(a)is responsiblefor the registration of applicants for Digital Certificates by checking evidence of identity Documentation submitted by the applicant;
(b)is responsible for the provision of a completed and authorised application form including copies of the submitted evidence of identity Documents to the relevant Certification Authority; and
(c)may be responsible for the secure distribution of signed Digital Certificates to Subscribers.
Registry Information means the data supplied in a Registry Information Supply.
RegistryInformationSupplymeansaservicetosupply datafrom theTitles RegisterorLandRegistry.
RegistryInstrument has themeaninggiven toitin theECNL.
RepresentativemeansaSubscriber whoacts onbehalfofaClient.
ResponsibleSubscribermeansaSubscriber that,followingLodgment, is liablefor LodgmentFees incurredandis responsiblefor theresolutionof requisitionsissuedbytheRegistrar for aLodgmentCase.
SecurityItem meansUserAccessCredentials,passphrases,PrivateKeys, Digital Certificates,ElectronicWorkspaceidentifiersandotheritems as specifiedfrom timetotime.
Signer means aUserauthorisedbytheSubscriber toDigitally Signand, where itisrequired, certify Registry Instruments and other electronicDocumentsonbehalfoftheSubscriber.
State means New South Wales, Queensland, South Australia, Tasmania, Victoria and Western Australia.
Subscriber has themeaninggiven toitintheECNL.
Subscriber Administrator means a User authorised by the Subscriber to make the changes permitted under Participation Rule 7.3.3 on behalf of the Subscriber.
SuspensionEventmeansany groundpursuant towhichaSubscriber may be suspendedas set out inSchedule7,asamendedfrom timetotime.
SuspensionandTerminationProceduremeans theprocedureset out in Schedule7,asamendedfrom timetotime.
SystemDetails means, for aSubscriber, its SystemName, ContactDetails andany other information relating totheSubscriberheldintheELN.
SystemName means, foraSubscriber, thenameselectedby theSubscriber toidentify it intheELN,forexample, itsnameor its registered businessname.
TerminationEventmeansany groundpursuant towhichaSubscriber may be terminatedassetoutinSchedule7,asamendedfrom timetotime.
Territoryhas themeaninggiven toit in theECNL.
TitleActivityCheckmeans, for aConveyancingTransaction, the notification of any change to theinformationin theTitlesRegister relating to thelandthesubjectof theConveyancingTransaction.
TitlesRegister has themeaninggiven toit intheECNL.
UnrelatedThirdParty means,foraSubscriber, aPersonwhoisnot a principal,anofficer, director,employee,agent or contractor oftheSubscriber.
UsermeansanIndividual authorisedby aSubscriber toaccessandusethe ELN onbehalfoftheSubscriber.
Verificationof IdentityStandardmeans thestandardsetoutinSchedule8, asamendedfrom timetotime.
2.2Interpretation
IntheseParticipationRules,unlessacontrary intentionisevident:
2.2.1A reference to these Participation Rules is a reference to these Participation Rules as amended, varied or substituted from time to time.
2.2.2A reference to any legislation or to any provision of any legislation includes:
(a)all legislation, regulations, proclamations, ordinances, by-laws and instruments issued under that legislation or provision; and
(b)any modification, consolidation, amendment, re-enactment or substitution of that legislation or provision.
2.2.3A word importing:
(a)the singular includes the plural; and
(b)the plural includes the singular; and
(c)a gender includes every other gender.
2.2.4A reference to a party includes that party’s administrators, successors and permitted assigns.
2.2.5If any act pursuant to these Participation Rules would otherwise be required to be done on a day which is not a Business Day then that act may be done on the next Business Day, and when an action is required by a party within a specified period of Business Days, the period will be deemed to commence on the Business Day immediately following the day on which the obligation is incurred.
2.2.6Where a word or phrase is given a defined meaning, any other part of speech or grammatical form in respect of that word or phrase has a corresponding meaning.
2.2.7A reference to two or more Persons is a reference to those Persons jointly and severally.
2.2.8A reference to a rule or schedule is a reference to a rule of, or a schedule to, these Participation Rules.
2.2.9A reference to a Participation Rule includes a reference to all of its sub-rules.
2.2.10Where general words are associated with specific words which define a class, the general words are not limited by reference to that class.
2.2.11The rule headings are for convenience only and they do not form part of these Participation Rules.
2.2.12The word “or” is not exclusive.
3Compliancewith Participation Rules
TheSubscribermust:
(a)beable tocomply with theseParticipationRulesat thetimeofapplyingtobea Subscriber; and
(b)complywith theseParticipationRuleswhilstbeingaSubscriber; and
(c)continue tocomplywithParticipationRules6.1.2, 6.6,6.7(wherecompliancewith theParticipationRulesis limitedtothissub-rule), 6.9, 6.10,6.11, 6.13.1(b),7.7, 9.4, 9.5,10and11after ceasing tobeaSubscriber,
unless theRegistrar, inhisorherabsolutediscretion,waivescompliancebythe Subscriberwithany ParticipationRule inaccordancewithsection27of the ECNL.
Victorian Participation Rules – Version 3 – September 2015Page 1 of 50
4EligibilityCriteria
4.1ABN
TheSubscribermust haveanABN.
4.2Status
4.2.1The Subscriber must be a Person or a partnership.
4.2.2If the Subscriber is a body corporate, the Subscriber must:
(a)beacorporationundertheCorporationsActorunderany other legislation; and
(b)ensure that the constituting Documents of the Subscriber empower the Subscriber to assume the obligations set out in these Participation Rules and to do all things that it can reasonably contemplate will be required by these Participation Rules.
4.3Character
4.3.1The Subscriber must be of good character and reputation and, without limitation, must:
(a)ensure that the Subscriber is not and has not been subject to any of the matters listed in (b)(i) to (v) below; and
(b)take reasonable steps to ensure that the Subscriber’s principals, directors, partners, officers and Subscriber Administrators are not and have not been subject to any of the matters listed in (i) to (v) below:
(i)an Insolvency Event within the last 5 years; or
(ii)a conviction for fraud or an indictable offence or any offence for dishonesty against any law in connection with business, professional or commercial activities; or
(iii)disqualification from managing a body corporate under the Corporations Act; or
(iv)any disciplinary action of any government or governmental authority or agency, or any regulatory authority of a financial market or a profession, which may impact on that Person’s conduct of a Conveyancing Transaction; or
(v)any refusal of an application to subscribe to an electronic Lodgment service.
4.3.2Where the Subscriber is:
(a)an ADI; or
(b)an Australian Legal Practitioner or a Law Practice; or
(c)a Licensed Conveyancer;or
(d)the Crown in right of the Commonwealth, a State or a Territory;or
(e)a Public Servant acting on behalf of the Crown in right of the Commonwealth, a State or a Territory; or
(f)a holder of an Australian Credit Licence,
the Subscriber isdeemedtocomply withParticipation Rule4.3.1(a).
4.3.3Where the Subscriber’s principal, director, partner, officer orSubscriber Administratoris:
(a)an officer or employee of an ADI; or
(b)an Australian Legal Practitioner; or
(c)a Licensed Conveyancer; or
(d)a Public Servant acting on behalf of the Crown in right of the Commonwealth, a State or a Territory; or
(e)a fit and proper Person for the purpose of performing duties in relation to the credit activities authorised by an Australian Credit Licence,
the Subscriber isdeemedtocomplywithParticipation Rule4.3.1(b) for that principal, director, partner, officer orSubscriber Administrator.
Note: For a body corporate registered under the Corporations Act, ‘officer’ has the meaning given to it in the Corporations Act.
4.4Insurance
TheSubscribermust comply with theInsuranceRules.
5TheRoleof Subscribers
5.1Subscriber’sroles
5.1.1TheSubscribermayactonitsownbehalfor,subjecttoParticipationRule5.3, onbehalfofClientswhenaccessingandusing theELN.
5.1.2To the extent thatthe SubscriberDigitally Signselectronic Documents on behalfofaClient, theSubscriberdoessoasagent for theClient.
5.2Subscriber asprincipal
Subject toParticipationRule5.1.2, theSubscriberincursrightsandobligationsunder theseParticipationRulesasprincipal despiteanyClientAuthorisationor otheragency relationshipenteredintobytheSubscriber.
5.3SubscriberwhoactsasRepresentative
A Representative must:
(a)complywith thelawsoftheJurisdictioninwhich theland thesubject of the ConveyancingTransactionissituatedregardingwhocanconduct aConveyancing Transaction;and
(b)takereasonablestepstoensurethataSigner complieswith thelawsofthe Jurisdictioninwhich theland thesubject oftheConveyancingTransactionis situatedregardingwhocanconduct aConveyancingTransactionandDigitally SignRegistryInstruments.
5.4ResponsibleSubscribers
5.4.1TheParticipatingSubscribersmustagreeontheselectionofaResponsible Subscriber for everyLodgment Case.
5.4.2A ResponsibleSubscribermust takereasonablestepstoensure thatit doesnot passoninformationto theRegistrarobtained fromanotherParticipating Subscriber that itknowsor suspectsis incorrect, incomplete,falseor misleading.
5.5Subscriberastrusteeandpartnerships
5.5.1IftheSubscriberactsat anytimein thecapacityofatrustee, theseParticipation RulesbindtheSubscriberin itspersonalcapacity andin itscapacity as trustee.
5.5.2IftheSubscriber isapartnership:
(a)theseParticipationRulesbind thepartnership;and
(b)theseParticipationRulesbindtheSubscriberandeachPersonwhoisa partnerofthepartnershipatany timedespite any changesto thepartners and any reconstitutionof the partnership(whether by the death, incapacityor retirement ofanypartner ortheadmissionof anynew partnerorotherwise);and
(c)theSubscribermustdoanythingtheELNOorRegistrarrequires(suchas obtainingconsents,signingand producing Documents and getting Documentscompletedandsigned)to givefulleffectto thisParticipation Rule.
6GeneralObligations
6.1EnsureUsercompliance
6.1.1The Subscriber must ensure that each of itsUsers isawareof the terms of these ParticipationRules as appropriate to their use of the ELN.
6.1.2TheSubscriber isresponsiblefor all useoftheELN byanyofits Users.
6.2KeepSubscriber SystemDetailscompleteandup-to-date
IfanyoftheinformationwhichformspartofaSubscriber’sSystemDetailschanges, the Subscriber must:
(a)promptlyupdateits SystemDetailsaccordingly; or
(b)iftheSubscriberdoesnothave thelevel ofaccess totheELNrequiredtomake thenecessaryupdates to theSystem Details,promptlynotifytheELN Administrator ofthechangesrequired.
6.3ClientAuthorisation
IftheSubscriberisaRepresentative, the Subscriber must:
(a)use the Client Authorisation Form for any Client Authorisation it enters into; and
(b)except for Caveats and Priority/Settlement Notices, for which a Client Authorisation is optional, enter into a Client Authorisation with its Client before the Subscriber Digitally Signs any Document in the ELN; and
(c)comply with the Client Authorisation and act in accordance with its terms; and
(d)take reasonable steps to verify the authority of each Person entering into a Client Authorisation on behalf of a Client to both bind the Client to the Client Authorisation and to the Conveyancing Transaction(s) the subject of the Client Authorisation.
6.4Right toDeal
(a)Where the Subscriber is a Representative, for each Conveyancing Transaction theSubscribermust take reasonablestepsto verify that its Client is a legal Person and has the right toenter into theConveyancingTransaction.
(b)Where the Subscriber is a mortgagee, or the Subscriber represents a mortgagee, for each mortgage the Subscriber must take reasonable steps to verify that the mortgagor is a legal Person and has the right to enter into the mortgage.
6.5Verificationof identity
6.5.1TheSubscribermust take reasonablestepsto verifytheidentityof:
(a)Clients: each Client or each of their Client Agents; and
(b)Mortgagors:
(i)each mortgagor or each of their agents, where the Subscriber is a mortgagee, and the mortgagor (in its capacity as mortgagor) does not have a Representative; and
(ii)each mortgagor or each of their agents, where the Subscriber represents a mortgagee, and the mortgagor (in its capacity as mortgagor) does not have a Representative - however, the Subscriber need not take reasonable steps to verify the identity of each mortgagor or their agent if the Subscriber is reasonably satisfied that the mortgagee has taken reasonable steps to verify the identity of each mortgagor or their agent; and