MEOTA Board Meeting


Agenda

DATE: February 21, 2018

Location: Mercy Foreriver Hospital, 2nd floor Medical Office Building, Portland, ME

Feb. MeOTA Board Meeting
Wed, Feb 21, 2018 6:00 PM - 8:00 PM EST
Please join my meeting from your computer, tablet or smartphone.
You can also dial in using your phone.
United States: +1 (872) 240-3412
Access Code: 908-656-277
First GoToMeeting? Let's do a quick system check:

EST Time. Responsible Party

1. Welcome & Roll Call
President- Jessica Bolduc
Past President- Tracey Falla
Secretary- Christina Cole
Treasurer-Mary Beth Patnaude
Regional Representatives
Southern Maine- Tim Reidman
Aroostook County Danielle Cropley
Western Maine Mary Anderson
Eastern Maine Karie Davis
Central Maine Meredith Cohen
Midcoast VACANT
Student Representatives
USM- Eileen Ulmer, Jamie Willard
UNE- Leanne Quakenbush
Husson- Katy Trow, Codi Allen
KVCC- new
Committee Chairs
Membership- Tim Cyr
Bylaws, policies and procedures chair- Kim Davis
PR- Britteny Poulin, Nichole Clark
Nominations and Recognition – Gabby Pettrucelli
Website -Denise Condon
Legislative Chair- Sharon Hartl
Communities of Practice
Children and Youth- Rotating
Acute Care- Jessica Bolduc
Driving and Community mobility – Heather Shields
Mental Health Amy Walsh
Wellbeing for the older adult- vacant
RA Rep- Jane Erickson
Other: / 5mins / Jessica
2. Approval of the Minutes
Motion to approve the minutes for Jan 2018
First: Seconded: / 3-5 mins
3. Question or Discussion of Reports
a. Legislative
b. Membership
c. Treasurer
/ 5-10 mins / Jessica
4. Review of Mission / 5 mins / Jessica
5. Old Business
a. Review/finalize strategic plan
  • Using the strategic plan for goal accomplishment for 2018
  • Board members to pick an areas to work on and further develop tasks at the retreat
b. spring conference planning
  • Brochure and registration is live (review on the web)
  • Ongoing vendor recruitment
  • Student only track
  • Lunch from Heidi’s catering, look for vendor sponsorship or refreshment sponsorship
  • Fall conference- Nov 3rd at UNE. Keynote is Amy Lamb! Seeking fall conference committee members
/ 30 mins / Jessica
6. New Business
a. Retreat- Scheduled for March 3rd
  • Location: NERH Portland (lunch included!)
b. plan state house visits
  • Feb 22nd date 9am meet at State House
c. 2 UNE students will work with Jessica as part of Leadership
experience for the spring semester (Welcome to RaeLyn
and Audrey)
d. adhoc for COP
  • Develop tasks for CoPadhoc to address
e. adhoc for Regional Rep
  • Develop tasks for CoPadhoc to address
f. spring nomination/awards process
  • Agreed to 1 category but two awards one for OT and one for OTA
  • Request for nominations will be sent out a month prior to conference; Need to figure out what the benefit is to being an award recipient
  • Scholarship:
  • Two $250 awards, instructions for essay and letter of recommendations to be put to website ASAP for presentation at spring conference
g. archives
  • Deverheux project, USM archives, drop box
h. OT Day; OT month
  • Ideas?
/ 60 mins / Jessica
Jessica (and 2 students) and Sharon to attend
Gabby
Jessica – working with USM
PR
7. Final Items
a. actions to be taken
b. next meeting date/location
c. close meeting @8:03pm / 5 mins / See above column for actions items
March 21 from 6-8 PM, Mercy Fore river
Reports due:
PR, nominaitons/award, Bylaws, Student Rep, CoP reps and Regional Reps

Submitted by: Christina Cole, secretary

Role call:
P for present; * for those joining by phone
A for absent, EX for excused


February 2018 MONTHLY STATUS REPORT

To: MeOTA
From: Jessica Bolduc
Subject: President
ACTIVITIES COMPLETED IN THE PAST MONTH
Completed Deliverables:
-Jessica added to bank account and has access to online banking
-statement re: posting surveys and sharing mailing lists posted to the web
-vendor registration up and running for spring conference via the web
ACTIVITIES IN PROCESS / NEXT ACTION / DUE DATE
 State House Visit Feb 22 scheduled /  / 
 USM archive project / Meet with USM / TBD
 Spring Conference Planning / Submissions due by Feb 9th
Choose sessions and create brochures
Contact vendors
Catering / 
Feb 19
Chris York has started contacting vendors
Contact Heidi’s 1 week prior to conference with attendee count
Strategic Planning / During meeting on the 21st and at retreat / Ongoing
President at SOTA meetings / Planning dates / End of 2018
Update of MeOTA equipment (Laptop, tablet and cube) / Aime is working her magic! / March 2018
Retreat planning / Further discussion at board meeting / March 3rdat NERH
ACTIVITIES TO BE STARTED WITHIN THE NEXT MONTH
Call information for meetings to be posted to the website – working with Amie
2 UNE students to work with Jessica for leadership and advocacy training for class project (Audrey and Raelyn)
LONG TERM PROJECTS
CoP Ad hoc meeting
Regional Rep ad hoc meeting
ISSUES FOR IMMEDIATE ATTENTION
 Retreat planning


Feb 2018 MONTHLY STATUS REPORT

To: MeOTA
From: Sharon Hartl, OTR/L
Subject: Legislative Chair Report
ACTIVITIES COMPLETED IN THE PAST MONTH
Completed Deliverables:
Jessica Bolduc scheduled the State House visit with the MeOTA lobbyist for Feb. 22 beginning at 8 am.
ACTIVITIES IN PROCESS / NEXT ACTION / DUE DATE
 Monitoring the results at the Federal level for repeal of the Medicare Cap for Outpatient OT, PT and ST services /  Will provide update after budget vote / Pending
 /  / 
 /  / 
ACTIVITIES TO BE STARTED WITHIN THE NEXT MONTH
 Develop method to communicate Legislative updates that pertain to public hearings on current LDs.
LONG TERM PROJECTS

ISSUES FOR IMMEDIATE ATTENTION


Feb Monthly STATUS REPORT

To: MEOTA Board
From: Mary Beth Patnaude
Subject:
February 2018 Treasurer Report
ACTIVITIES COMPLETED IN THE PAST TWO MONTHS
Completed Deliverables:
Paid all invoices submitted up to 1/31/18
Checking account balance as of 1/31/18 14,741.08
Assisted new president, Jessica Bolduc in setting up access to bank account.
Continue to receive suspicious email from someone claiming to be Jessica Bolduc, asking me to transfer money to vendors. I let her know that she may have been hacked. Changed MEOTAmoney@ gmail.com password. I suggest all MEOTA passwords be changed.
ACTIVITIES IN PROCESS / NEXT ACTION / DUE DATE
Checking in “Go to Meeting”. As of now, there is no record of any invoice being paid through the treasurer. I do not know the history of this, as it was started before I became treasurer.
ACTIVITIES TO BE STARTED WITHIN THE NEXT MONTH

Respectfully Submitted:

Mary Beth Patnaude, MS,OTR/L

Treasurer


Feb 2018 MONTHLY STATUS REPORT

To: MeOTA
From: Tim Cyr
Subject: Membership February 2018
ACTIVITIES COMPLETED IN THE PAST MONTH
Completed Deliverables: January Dues $795.00
February Dues $610.00
Total Members: 136 OTS, 104 OT, 8 OTA = (248)
Renewed- Jan/Feb 2018: 22 members
ACTIVITIES IN PROCESS / NEXT ACTION / DUE DATE
  • Learning the Online Membership System
/  Increase independence with MeOTA membership program. /  3/2018
 /  / 
 /  / 
ACTIVITIES TO BE STARTED WITHIN THE NEXT MONTH
  • To review most recent MeOTA Survey and make determinations with executive board.

LONG TERM PROJECTS
  • Use survey results to create new ideas to increase membership.

ISSUES FOR IMMEDIATE ATTENTION
  • Communicate with any members that their renewal did not go through.