LCS Web team
Meeting Minutes
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Meeting Date: 21 September 2017Meeting Location: LCS
Approval: Khulisujobe Sithole and Sipho Dache
Recorded by: Eric Skosana
Chair: Charl Roberts / Attended by: Charl Roberts, Lewatle Phaladi , Sipho Dache, Khulisujobe Sithole, Eric Skosana
Apologies: Janet Zambri and Maryna Van Den Heever
Project / Description / Tasks / Deadline / Responsibility
UPDATE AND NOTES
CMS UWL website
http://www.wits.ac.za/library
http://t4staging.com/wits-university/cutups/round-5/ / Log all errors for site on LCS helpdesk
Prioritize services and pages to add to the website.
ü LCS does NOT create content / · Advance search problem – KS to log a call with III – III will forward this request to the developers – will upgrade to 4.6
· SID to post Holiday notice for the 25th of September – done
· Thuli’s how to guide link on CMS- SID to meet with Thuli and Nondumiso on the 21st Sep 2017 / SID
CR
WIReDSpace
http://wiredspace.wits.ac.za/
Staging:
http://wiredspace-dev.wits.ac.za / Digital Library & Archives team responsibilities are:
a. marketing
b. help academics get content
c. university committees on policies
d. not involved in digitation
School/academic collections remain the responsibility of the subject librarian not tech services or LCS
ALL WHSL collections and training to be forwarded to Patricia Warner.
Embargoed documents must be removed from OCLC, Withdraw item from ETD’s. Google cached the files (takes between 24 hours and 5 days to remove the records).
Webometrics ranking 148 worldwide and 3rd in Africa
Withdrawing items -> requests to be sent to Chiratidzo & copy Paiki.
https://catalyst.harvard.edu/services/redcap/ / · Ver. 6 is live on Dev
o Waiting for date
· LP to investigate how to change the order of the collections – Ver. 6
o Changes are no appearing. LP posted the issue on the TechList -> waiting for response
· Secure login – ver 6
General:
o AWStats – struggling to draw more than one month
o Pilot test for the map project.
ü Thumbnail display – Installed and LP to check how the map displays
ü Magnifying tool – Downloaded the map from other collection.
o OCLC harvesting – to test under the new version
ü Waiting to meet with developers from ROCS for integration - done
ü SMT has approved the workflow that content from ROCS may go into collection workflow to be reviewed by librarians only content with full text will be published
· LP to send Isaac the list of collection Admins
· New ver. – LP has manage to include item type limiter / LP
CR
LP
LP
CR
LP
LP
Data Management Repository / · LCS will investigate DMR options
· CR Added and submitted comments on the draft e-research strategy document
· Library carpentry workshop – LP to review it
Orcid / · Orcid integration with III
o Workshop 24th of October – LP to attend
Social Media and Communications / · Library website
· Wits Clips
· What’s new
· Projects
· WIReDSpace news
· OPAC/Airpac
· YouTube
• Library news needs to be approved by Paiki
LCS needs PowerPoint presentations to update the Digital Displays / · KS to make a schedule to add latest articles from WIReDSpace
· We should put out a WITSClips when items added
· Wits clip on the survey / Bi-monthly / Janet
OPAC & AIRPAC / · Encore Opac and Air Pac
o Send request to III
Library platform (LMS) / · Oracle integrations
o Yogini working on technical specification
o To set up a Wits API and Oracle meeting between III & Wits ICT
· 21Mill limit on the Fund account – waiting for the response from III
· Online Ordering
o Quotation received
o Waiting for the project plan
· Serials:
o Problems with routing – only affecting law and ES will do physical visit. / ES, CR, KS
Atom Software
(ArteFactual) / Meetings every Friday with Gabi to discuss for updates
ATOM PROD : http://historicalpapers.atom.wits.ac.za/
ATOM DEV : http://10.21.3.177
ATOM QA : http://10.21.3.178/atom-2.1.0/index.php/ / · Upgrade Atom ver 2.4
o Artefactual to do the upgrade
o Contract extended till October
· Not deleting items they have loaded – escalated to Artefactual
o LP to check how Atom can pick stats from AWStats – to talk to Artefactual
· Atom harvesting –EBSCO identified problem collections and CR spoke to Gabi and initiated a ticket to Artefactual – CR to write to Ebsco to request for re-harvesting
· Teleconference with artefactual – waiting for a date
o System documentation required by LCS
· Atom Was down – Requested space to be extended and Franz will extend / LP/CR
ArchiveMatica / ArchiveMatica software creates a link between archive tiff file and pdf published files. / · Budget required for operating space and hosting service – allocated 16TB, Gabi is testing – CNS waiting for delivery in 6 weeks
o Waiting for additional 20TB space / Awaiting Atom completion / CR/LP
HP Website / · Gabi is working to move content so that the site will be decommissioned – ongoing / LP/CNS
Statistics / · Where do we find statistics:
· UWL website (Google analytics)
· TRC site (Google analytics)
· OPAC (Google analytics)
· LibGuides (Google analytics)
· QuestionPoint
· Historical papers
· Airpac (Google analytics)
· WIReDSpace stats / · Senate Library Statistics – Done / CR, KS
Zendesk / https://witslibrary.zendesk.com/
· Academics and students must not be asked to log tickets on the LCS help desk only library staff. / · SID to monitor Zendesk
· Oracle in-cloud service
ü Waiting for sendbox link to test –Seloane to send when ready
ü Comparison report: Information not available to do the comparison report.
Libguides
Libguide stats is not counter compliant / · Springshare
Guide owners are responsible for all content updates. LCS only works on technical aspects
LibCal: www.wits.ac.za.libcal.com / · LibCal Ver 2
o Its live
o Thuli loaded one training on LibCal to test
ü To send a link to Lucy and put a link on CMS and libguide
· LibCal booking module seminar – add on to book equipment’s – SID to look at it.
o Equipment management system -> depending on the number of items that needs to be displayed.
o Trial is needed -> SiD to organise a trial / 07/09/2017 / SID
E-Resources Access Issues / All resource related issues to be logged as a ticket on Zendesk / · List below of databases not opening in our proxy and some not opening at all –> J-AK is working on this
1. In Cites – Subscription issue
· Colleagues should look at subscription coverage before informing LCS of possible problems
· HTTPS – some forwarding is broken by the proxy – CNS is motivating for wits to issue its own SAN certificates
o Paiki will escalate this issue.
· Sabinet – WIRedSpace Is not being harvested by Digital Gateway
o CR has the logins to give to LP
o Claiming that OCLC is not harvesting / Ongoing / CR & J-AK
SID
General
Intranet / CS meeting dates: / · Zendesk tickets relating to any patron must describe student/staff numbers
· SID must inform CR of any SLA violations
· Library Survey: Is live
o Janet to ask branches to put QR coded at the desk and to talk to clients
o Log a ticket to be placed on student portal
o Link to be put on libguides, social media and CMS
o SID to generate and send QR code with instructions to branches - done
· Setup for Video equipment - Nolo to a demo -– Maryna and Janet done, Jo-Anne outstanding
· Annual report available on CMS
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