WINDSWEPT ESTATES PROPERTY OWNERS ASSOCIATION, INC.

BOARD OF DIRECTORS MEETING MINUTES

Date: June 19, 2013

Time: 7:00 PM

Location

Windswept Pool Clubhouse, 56 Club House Drive West, Freeport, FL

Board Members Present

Daniel de Kok, Al Knight, Ken Autrey

Others Present

Robert Kauffman, representing Dunlap & Shipman, P.A.; Loyd Tarver, Gordon Tarver, and Randy Smith representing Sea Breeze AMC

Owners Present

Don Hoffman, George Roll, Bob and Julia Potts, Richard McEachin, Cynthia and Chris Van Wagner, Bob Cushman, Andy Norris, Alan Hollingsworth, Gil Sikora, and Robert (Chris) Gordon.

A. Call To Order / Establish A Quorum

A quorum was established with all three Board members present. Daniel de Kok called the meeting to order at 7:00 P.M.

Proof of Notice

It was affirmed that Notice was posted on the property on Monday morning June 17, 2013, more than 48 hours in advance of the meeting in accordance with Florida Statues and the Association documents.

B. Approval of Previous Board Meeting Minutes

A draft of the minutes of the board meeting of February 27, 2013 had been circulated to the board members prior to the meeting. Ken made a motion to approve the minutes as drafted. Al seconded the motion. The vote was YES – 3, NO – 0. Minutes approved.

C.  Financial Report through May 2013

Net income for the month was $3999 below plan, due to $2300 for sod, and AC repairs for the clubhouse, and a shortfall in budgeted late charges. Year-to-date net income through May was $1539 below plan. The balance sheet shows $52,240 in the operating account and $284,739 in the reserve accounts. The reserve funds have been realigned to be consistent with the 2012 reserve study per the CPA doing the 2012 financial review.

D.  Manager’s Report

a.  A/R status shows total owing at May 31, 2013 to be $186,518 which is steady since January. Four write-offs for the year for a total of $14,571. Total cash receipts for year-to-date were $138,616 and are on pace with last year. Given that there are 106 non-paying lots, this cash income is ahead of normal dues payments for the remaining lots. Collections process continues on 54 units.

b.  Property inspections (Gordon Tarver) are having good results with letters to owners who need to clean sidewalks and driveways and remove trailers are sent as needed. Owners are responding well.

c.  Maintenance items (Don Hoffman) – The pool pump has been repaired. No other issues.

E.  OLD BUSINESS

a.  Update on Community Improvements (Al)

Twenty-five pallets of sod have been planted along Windswept Blvd. and other locations. Other work on the entrance is still to come.

b.  Update on development of Windswept – Danny Smith/Panhandle Properties was not in attendance. Three houses of his are underway.

c.  Update on 6-acre development – On June 13 the Walton Planning Commission approved the change from Agricultural to Estate Residential which allows development without further permitting so long as buildings are not built on the parcel. The Walton County Commission must approve this at their next meeting in either July or August when it is on the agenda. Approval is expected.

Work is underway for initial plans to include secure fencing, an entry security system, facilities from simple, open storage to be available at no added cost to owners, and perhaps more facilities such as enclosed storage at added cost to specific users of those.

F.  NEW BUSINESS

a.  Slab lots – Letters were written to each owner of the six lots with unbuilt slabs. Chris Gordon, who was in attendance at this meeting, owns three of these and said they are all for sale with no plans for him to build on them. He did also say that the permitted plans for each slab is with the county building department available to only the owner of the slab lot. Unique Constr. Co. owns one of the lots and is working to transfer ownership of it to a bank. The manager will inform the other two owners that the plans are available if they will request them.

b.  Pump house roof – The pump and related equipment are deteriorating from sun and rain and would be helped by having a roof for some protection. All Trades (Ted Barr) has quoted $1300 to put a roof over the equipment. Al made a motion to approve $1300 for All Trades to do the work pending receipt of drawing plans, a schedule, and a written quote. Ken seconded. The vote was YES – 3. NO – 0. Motion approved.

c.  Volleyball and Tennis court improvements –

i.  Volleyball - Al stated that the volleyball court with sand and weeds is not able to be kept in playable condition. The recommendation is to fill in low spots with dirt and sod it so it can be mowed and maintained. Al made a motion to have Complete Lawn and Landscape do the fill and sod at a cost of up to $1000. Ken seconded. The vote was YES – 3. NO – 0. Motion approved.

ii. Tennis - Randy Smith stated that both American Tennis and McLean had been consulted regarding their bids of one year ago. Those conversations showed that for a price not to exceed $20,000 the courts could be put in like-new condition with all current issues addressed. The board requested Randy have McLean and American Tennis respond with updated written quotes with current costs and scope of work documented, and with any fence issues addressed.

d.  Front entrance edging to prevent vandalism – this issue will be addressed in the coming work to make improvements to the front entrance area.

e.  Renew association management contract – The manager had submitted a contract for the two year period July 1, 2013 through June 30, 2015. Terms are the same as with the current contract. The fee would rise to $3700 per month July 1, 2013 through June 30, 2014 and to $3900 for July 1, 2014 through June 30, 2015. Daniel made a motion to approve the contract as submitted. Ken seconded. The vote was YES – 3. NO – 0. Motion approved.

f.  Front entrance concept designs – After a couple of sessions with board members, Jones Landscaping had provided several concept layouts of possible improvements to the front entrance area. Items of importance are good, impressive visibility from Highway 20, security for entry and against vandalism, and low maintenance plantings.

G.  Open Disscussion

a.  Road erosion along Coastal Breeze and Gentle Wind is reported and will need some shoring up, the specifics of which are TBD until further review by Don and Al.

H.  Executive Session

a.  President Daniel declared the meeting move to Executive Session at 8:25 p.m. Executive Session concluded at 9:20 p.m.

I.  Adjournment - Ken motioned to adjourn. Daniel seconded the motion. The meeting was adjourned at 9:21 p.m.

Submitted by

Loyd Tarver, CAM
Sea Breeze AMC

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Windswept Board Meeting Minutes June 19, 2013 Page of 3