Thursday, December 14, 2006
The Hemphill Independent School District Board of Education met in regular session on Thursday, December 14, 2006 at 7:00 p.m.for a regular meeting in the HISD Administration Office with the following members present: Lloyd Ford, Janis Speights, Tom Beall, Bob Russell, Welden Elliott, Stephen Crowell, and Carolyn Wych.
Also present were Mike Terry, Superintendent, Sally Butler, Business Manager, Kelli Barnett, Mario Osby, Susan Smith, Marc Griffin, Paula Pruitt,Paul Miller with Cox Contractors, Sandy Cox with Cox Contractors, Steve Cox with Cox Contractors, Malcolm McKinley with Goodwin Lasiter, Chris Wetherington with Alexander, Lankford, & Hiers, Inc., and Glenn Pearson.
Lloyd Ford, School Board President, called the meeting to order and established a quorum.
Tom Beallgave the invocation.
Lloyd Ford led the pledge to the flag.
Mike Terry recitedthe Hemphill ISD Mission Statement.
At this time Lloyd Ford, President, welcomed the visitors.
Lloyd Ford, President, expressed his appreciation on behalf of the Board to Mr. Terry for all of the work he has done for the school.
Chris Wetherington with Alexander, Lankford, & Hiers, Inc. presented the Audit Report for Hemphill I.S.D. The school received a very good audit report. Janis Speights made a motion to accept the Audit Report from Alexander, Lankford, & Hiers, Inc., seconded by Stephen Crowell, passed unanimously.
The Board approved the minutes of theRegular Board Meetingon November16, 2006 on a motion by Welden Elliott, seconded by Bob Russell, passed unanimously.
Sally Butler, Business Manager, presented the financial report for the month of November 2006.
The Board approved the financialreport for the month of November2006 on a motion by Carolyn Wych, seconded by Stephen Crowell, passed unanimously.
At this time the Board agreed to make an action on the Budget Amendment # 3 after discussion on the subcontractors for the High School Building.
Marc Griffin gave a report on the Highly Qualified status of the Teachers. This report will satisfy the NCLB required reporting.
Mr. Terry, Superintendent, briefly summarized the report items for the Board.
Enrollment High School 304 Last Year This Time High School 297
Middle School 294 Middle School 288
Elementary 381 Elementary 372
Total 979 Total 957
Mr. Terry reported that Nellie Impson had resigned as a custodian.
Mr. Terry reported on the Lift America Update.
Mr. Terry reported that a change order had been made on the roof replacement to move two weather heads to stop some water leaking.
Mr. Terry reported that Mr. Fowler had drilled 120 feet with only 10 gallons of water per minute. Mr. Terry asked the Board would they like to have Mr. Fowler continue to drill deeper or have a tank put in. The Board’s consensus was to keep drilling deeper for more water pressure.
Mr. Terry then presented the Superintendent’s Recommendations.
The Superintendent recommended to repair the doors on the Band Hall.
The Board did not take any action on this item.
The Superintendent recommended approval of payment to Cox Contractors Inc for Payment # 2 and Payment # 3 for the Bus Drive and Loading Dock.
The Board approved the payments to Cox Contractors Inc. for Payment # 2 and Payment # 3 for the Bus Drive and Loading Dock in the amount of $ 31,267.56 for # 2 and $ 67,480.18 for # 3 on a motion by Janis Speights, seconded by Bob Russell, passed unanimously.
The Board approved the payment # 2 for the High School Roof Replacement in the amount of $ 159,736.60 on a motion by Bob Russell, seconded by Welden Elliott, passed unanimously.
The Superintendent recommended approval of payments to Goodwin Lasiter for the NewHigh School and the High School Roof Replacement.
The Board approved the payments to Goodwin Lasiter for the NewHigh School in the amount of
$ 46,310.55 and the High School Roof Replacement in the amount of $ 469.22 on a motion by Janis Speights, seconded by Bob Russell, passed unanimously.
The Superintendent recommended approval of a Student Overnight Trip Request.
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The Board approved one Student Overnight Trip Request on a motion by Carolyn Wych, seconded by Welden Elliott, passed unanimously.
The Superintendent recommended approval of Trust Property Bids.
There were no Trust Property Bids so no action was taken.
The Superintendent recommended approval of the Shared Services Arrangement agreement with the Lufkin Regional Day School Program for the Deaf.
The Board approved the Shared Services Arrangement agreement with the Lufkin Regional Day School Program for the Deaf on a motion by Bob Russell, seconded by Janis Speights, passed unanimously.
The Superintendent recommended certificate of deposit amounts of investment and terms of investment.
The Board approved a two million dollar certificate of deposit for a term of 12 months with the motion if the bank with the highest interest rate wants less than two million on deposit the remainder of the two million will be deposited with the bank submitting the next highest rate. Mike Terry and Sally Butler will review the bids received and select the best bid on a motion by Stephen Crowell, seconded by Tom Beall, passed unanimously.
The Superintendent recommended approval of the High School subcontractors bids.
Sandy Cox with Cox Contractors and Malcolm McKinley with Goodwin Lasiter at this time discussed the bids that had been received from all subcontractors. After much discussion, the Board approved to accept the Base Bid which will be building all of the High School with the Alternate
# 5 added on a motion by Welden Elliott, seconded by Stephen Crowell, passed unanimously.
The maximum guaranteed amount for the Base Bid by Cox Contractors Inc. was approved for
$ 4,886,300.00.
The following subcontractors were awarded:
Excavation/Fill
Mark Bean Construction - Base Bid $ 244,707
Landscaping
Water’s Edge – Base Bid $ 12,538
Concrete
Cox Concrete Contractors – Base Bid $ 608,000
Pre Cast Concrete
Speed Fab Crete Corp – Base Bid $ 16,471
Masonry
B & E Masonry – Base Bid $ 435,145
Metal Canopy
Engineer Projects – Base Bid $ 39,492
Finish Carpentry/Millwork
K.P. Kabinets – Base Bid $ 162,120
Metal Doors & Frames
Door Pro – Base Bid & Alternate # 5 $ 24,406
Wood Doors
TackettBuilding Spec – Alternate # 5 $ 5,867
Finish Hardware
WE Sword – Base Bid $ 38,000
Glass
American Glass Co – Base Bid $ 91,600
Lath & Plaster
Roger Gay – Base Bid $ 10,078
Gyp. Board Assemblies
Fastrak Comm. Inter. – Base Bid $ 106,196
Ceramic Tile
Roger Gay – Base Bid $ 25,296
Terrazzo
American Terrazzo Co – Base Bid $ 21,200
Acoustical Ceiling
Winn Tile – Base Bid $ 59,900
Resilient Flooring
Custom Flooring – Base Bid $ 60,167
Painting
Taylor Brothers – Base Bid & Alternate # 5 $ 67,095
Blinds
Window Wear – Base Bid $ 4,775
Markerboards
Newline Products – Base Bid $ 13,199
Toilet Compartments
Newline Products – Base Bid $ 3,846
Flagpoles
Concord Industries – Base Bid $ 3,207
Identifying Devices – Room Signs
TackettBuilding Specialties – Base Bid $ 1,744
Identifying Devices – Plaque
TackettBuilding Specialties – Base Bid $ 650
Fire Extinguisher/Cabinets
Tackett Building Spec – Base Bid $ 1,245
Toilet Accessories
WE Sword – Base Bid $ 2,092
Expansion Joint Covers
WE Sword – Base Bid $ 615
Lab Equipment
National Laboratory Spec – Base Bid $ 125,916
MetalBuilding Material
Rigid Building Systems – Base Bid $ 383,710
Building Insulation
Thermal Design – Base Bid $ 68,596
MetalBuilding – Erection
James Stuart – Base Bid $ 226,737
MetalBuilding – Combo
James Stuart Construction – Base Bid $ 768,895
Plumbing
Singleton Plumbing – Base Bid $ 198,900
HVAC
Nacogdoches AC – Base Bid $ 432,010
Electrical
Alexander Electric – Base Bid $ 477,206
At this time Sally Butler, Business Manager, presented a budget amendment # 3 for the 2006 -2007 school year as follows:
199-81-6629-00-999-799000 $ (4,886,300.00)
To record budget for New High School Construction
The Board approved the budget amendment # 3 for the 2006 – 2007 school year on a motion by Bob Russell, seconded by Carolyn Wych, passed unanimously.
The Superintendent recommended approval of purchasing a scoreboard for the New Gym.
The Board approved the purchase of a scoreboard for the New Gym from Spectrum in the amount of $9,710.00 that is a LED score board for both ends of the gym on a motion from Welden Elliott, seconded by Bob Russell, passed unanimously.
The Superintendent recommended action of a softball field if necessary.
There was no action taken on this item due to the softball field plans not being ready.
The Superintendent recommended hiring of an Interim Superintendent.
The Board approved hiring Glenn Pearson as the Interim Superintendent on a motion by Welden Elliott, seconded by Janis Speights, passed unanimously.
At this time, the Board convened into Closed Session at 8:50 p.m.
The Board returned to Open Session at 9:52 p.m.
The Superintendent recommended Real Property Acquisition.
The Board approved to purchase property from Roger Gay as presented and authorized for Lloyd Ford and Bob Russell to make the transaction and sign a certificate of resolution authorizing the purchase on a motion by Welden Elliott, seconded by Janis Speights, passed on a 4 to 3 vote.
There being no further business, the meeting adjourned at 9:54 p.m. on a motion by Carolyn
Wych, seconded by Stephen Crowell, passed unanimously.
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Lloyd Ford, President Robert H. Russell, Secretary
Hemphill Board of Education Hemphill Board of Education