Liverpool Vision

Invitation to Quote–IFB2016 – Evaluation

Term: April2016 to October 2017

  1. Overview

This brief describes work needed to complete and produce the IFB2016 Evaluation.

  1. The Client

The client is Liverpool Vision working on behalf of the Mayor of Liverpool.

Liverpool Vision is a company limited by guarantee, wholly owned by Liverpool City Council. Its business plan, activities and finances are overseen by a Board of Directors, chaired by the Mayor of Liverpool. Vision’s purpose is to generate jobs and investment in the city. It does this by marketing it as a business, investment and leisure location, through the Marketing Liverpool team and by working with the private sector in the city and internationally to generate investment projects.

You can find out more at and

About the International Festival for Business

The International Festival for Business (IFB2016) offers an unrivalled platform for companies to explore and grow their global networks.

More than 30,000 UK and international businesses are expected to gather for three weeks of networking and deal-making at the Exhibition Centre Liverpool from 13 June to 1 July 2016.

Building on the success of IFB2014, which attracted tens of thousands of attendees and created an estimated £280 million worth of investment and sales, IFB2016 will be the biggest event of its kind this year.

Festival highlights:

  • The world’s biggest Meet Your Future Deal event, with more than 6,000 appointments availablewith buyers, suppliers and investors from around the world.
  • Meet The Specialist Advisor, giving access to free expert advice tailored to your business.
  • A Business Services Area, where businesses can access free advice from experts in international trade, logistics, legal, banking, finance and more.
  • A state-of-the-art digital matching service to pair businesses with potential customers, buyers andsuppliers.
  • More than 80 high-quality events, focusing on three key sector-based themes: manufacturing, energy and environment, and creative and digital.
  • The GREAT British Showcase, a major exhibition featuring the UK's most advanced innovations, products and technology.
  • A free festival programme called Blue Skies, which will feature daily talks from leading global business personalities, visionaries and free thinkers.

IFB2016 is supported by the UK Government, main partners HSBC and BT, media partners The Times, Sunday Times and Bloomberg, and festival supporters Arup, DLA Piper, DONG Energy, Heathrow, PwC, Siemens and Virgin Trains. To access the festival, register for free via the International Festival for Business Club.

Visit follow IFB2016 on Twitter and watch the IFB2016 video.

  1. Specific Requirements

Support is required from an experienced consultant on a short term basis to:

  • Undertake the Evaluation for IFB2016 as set out in the Monitoring and Evaluation (M&E) Plan, which can be found at the bottom of this section.
  • This entails running a post event ‘Interim’ evaluation in 2016 and a full ‘One Year On’ evaluation in 2017.
  • Both of these will include, but not exclusively, undertaking an online survey and establishing and managing a case study group, as identified in the M&E Plan:
  1. Post event delegate survey;
  2. Development, operation, management and monitoring of two post event surveys, one for domestic and one for international delegates.
  3. Surveys will identify the impact of the Festival, both locally and nationally.
  4. Impact of the Festival to make reference to the outputs, outcomes and indicators as identified in the IFB2016 Monitoring and Evaluation Framework and the IFB2016 Business Case (attached below), please note the indicators on the Monitoring Framework may be subject to finalisation upon appointment of the successful supplier- your response should be based on the indicators identified in the IFB2016 Monitoring and Evaluation Framework and the IFB2016 Business Case.
  5. Promotion and advertising the survey;
  6. Case Study Group.
  7. Identification and recruitment of the 110 case studies;
  • Management and coordination of the 110 case studies;
  • Development and delivery of telephone interview survey to the 110 case studies;
  • Identification of visitor spend during the course of the Festival;
  • Identification of positive media coverage of the Festival;
  • Monitoring and analysis of Monitoring Framework data;
  • An assessment of value for money;
  • Analysis of all survey data;
  • Delivery of final Evaluation Report which includes reference to the above points;
  • Ensure the Evaluationis consistent with the methodology used for the IFB2014 Interim Evaluation and One Year On Evaluation.
  1. Response

Respondents will be expected to provide: -

  • An overview of what experience and value you can bring to the delivery of the above tasks; demonstrating appreciation of the wider context of Liverpool Vision’s work.
  • A total price for the work, showing day rates and including any expenses, but excluding VAT.
  • A detailed project timeline, including resources and responsibilities.
  • Full CVs of those to be allocated to provide the Service.
  • Confirmation of availability to commence work in April and remain committed to the project for the full term, working flexibly as required.
  • Completion of Appendix 1.
  1. Evaluation

Quotations will be evaluated against the following criteria:

  • Understanding of the brief and approach ……….40%
  • Value for money ……………………………………………..20%
  • Experience……………………………………………………….40%
  1. Timescale

Responses to this ITQ should be submitted no later than 3pm on11th April 2016, by email to

Francesca Brown at When sending your response please ensure the subject of your e-mail includes the following IFB2016-Evaluation Tender Response.

If you have an Item for Clarification please e-mail Francesca Brown, Procurement Assistant () no later than C.O.P Friday 1st April 2016. Please note that responses to these Items for Clarification from LV may be posted on the LV website rather than a response via e-mail. It is your responsibility to make regular checks of the LV website for updates on these.

Clarification request deadline: C.O.P Friday 1st April 2016

LV to provide responses to the Clarification requests: Tuesday 5th April 2016

Response deadline: 3pm on 11th April 2016

Contract Award:15th April 2016

Contract Commencement date: 25th April 2016

  1. The Contract

Any contract awarded subsequent to this ITQ will be subject to the enclosed terms and conditions.

Important Notice

Whilst the information in this document is given in good faith and is believed to be correct it does not purport to be comprehensive or to have been independently verified.

Whilst Liverpool Vision is committed to selecting a partner, it reserves the right not to accept any proposals or award the contract.

ITQ Title
IFB2016 – Evaluation

Appendix 1

Supplier Information

At Liverpool Vision we appreciate the amount of hard work that can go into submitting tenders. We therefore request that in answering the questions in this Appendix 1, you provide only very brief information. This will give us a much better understanding of you as a potential supplier to us.

Please expand the rows to suit.

Company Name
Status (limited, self-employed, partnership, etc.)
Contact details
Locations (including where the service would be provided from)
Year of incorporation
Company Registration Number, if applicable
Turnover (most recent, plus forecast)
Staff (including total number, subcontractors, etc)
Associations (partnerships, group, holding, parent, company, subsidiaries)
Accreditations / Memberships / Awards
Previous dealings with Liverpool Vision (current, past, tenders, contracts)
Other relevant information

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