In-Sync Exotics 3/07/2014 Board Meeting
Minutes from 1/10/2014 Meeting
The meeting was called to order at 6:30 p.m.
Present: Vicky, Chemyn, Helen, Tabetha, Lark, Stephen, Christina, Elizabeth
REVIEWING OF THE MINUTES
Reviewed minutes from Board meeting – Chemyn makes motion to accept Christina seconds all approved.
PRESIDENT’S REPORT/MEDICAL REPORT COMBINED
11/10/13 / Stryker started on B12 2xD11/11/13 / Upped pred to 100 mg 2xD
11/12/13 / Eve cut down to 100mg pred
11/12/13 / Sabu started on 7 Baytril daily 1xD. done w/clindamycin
11/13/13 / Eve 3 liters of fluids 2x weekly plus B12 shot 10cc w/fluids
11/13/13 / Jazz food upped 1#
11/13/13 / Eve started back on distemper meds
11/13/13 / Stryker started on 150mg pred 2xD and 6 clavamox 2xD
11/13/13 / Stryker was twitching some
11/13/13 / Chloe started on 4 tums 1xD
11/13/13 / Mercedes started on 1.5 clavamox 2xD for 21 days
11/15/13 / Gideon – got blood – phenol levels have gone down
11/15/13 / Kahn food upped to 8#
11/15/13 / Tyjar done w/lactulose
11/15/13 / Stryker pred upped to 180 mg 2xD
11/17/13 / Java – pred done
11/19/13 / Emma food change – upped to 3.5#
11/19/13 / Eve changed pred to 50 mg 2xD; upped dinner to 3.5#
11/19/13 / Sabu changed pred to 80 mg 2xD
11/20/13 / Kshama – got pee
11/20/13 / Sabu went to chuck, took out rt canine & ground down top rt canine. Weight 366
11/22/13 / Stryker done with w/clavamox & took pred down to 100 mg
11/22/13 / Chloe finish with pred
12/9/13 / Brats bad fight, Sultan injured on back right hock and front right paw
12/10/13 / Mercedes started on Clavamox
12/10/13 / Eve – got pee
12/11/13 / Mercedes started on 4 tums? 1xD & 6cc Lixotunic 2xD
12/11/13 / Tyjar chemo treatment till 12/13/13
12/13/13 / Mercedes started on B12 injections 1x weekly.
12/13/13 / Mercedes switched from Clavamox to Amoxi for coughing
12/13/13 / Kiro started cosequin 2 scoops
12/16/13 / Tyjar food change – 5 # grinded
12/16/13 / Smuggler food change – upped 1#
12/18/13 / Tyjar food change – he wasn’t really eating his regular dinner - 5# tiger treats
12/20/13 / Fire department inspection
12/20/13 / Tyjar got blood
12/20/13 / Kshama – got urine for PCR test, still showing positive & no change in numbers
12/20/13 / Kaiya finished w/distemper meds. PCR negative
12/20/13 / Iona started back on distemper meds to see if it helps with her arm jerking. Arm jerking seems to have progressively gotten worse.
12/21/13 / Tyjar food change – 4# cougar size treats and has been eating daily
12/21/13 / Eve’s day
12/23/13 / York cats – front line and Capstar
12/25/13 / Mercedes switched from amoxi to penicillin 3 cc daily
White Boys on Vaseline for not eating & eating straw.
Martin on Clavamox
Ghost & Mercury neutered
Smuggler vomited small piece of duct tape
· Java’s kidney values are up some so increased his Azodyl by one
· A lot of cats seemed to have lost weight since CDV so upped their food
· Otis/Moses/Quisto have been doing good
· Dallas World Aq called wanting us to house a jag until his new home in Calif is ready. They still owe $7,000 for Quisto since Oct. Have not heard back from him.
· Samu and Tyjar are doing really well. Sometimes thinks she is not happy. Not enough action so thinks she may want to come back home. Tyjar is getting really cold – shivering even with two heaters.
· Java & Jett, Lynx doing well.
· Smuggler and Aasha fight sometimes. Kinda scary
· Babies doing well. Kashma still testing positive (#35). Blood and urine will be taken next week.
· Brats ok but still fighting. Make take back to Tiger Co.
· White Boys off food 2-3 weeks. One of them pooped a bunch of straw. Giving them Vaseline. Last night Shazam did not eat
· Kahn/Sheila, Cheetahs good.
· Chance – during the ice storm trees were falling. Eddie walked around the grounds when a tree limb snapped and broke above York. Chance went out the hole at the top of the house. Slipped and took off running. Eddie tracked him finding him on the top of a high branch. Called Chuck to dart. It took 3 hours to get him back in. He was darted for a 26# it did not phase him. Darted 3 times for 100#. His addreline was going so fast. He finally fell out of the tree. Put him in the commissary for a while. He had ice on his hair.
· Sassy face was swollen – bad tooth so gave her Amoxycillin.
· Kashma’s pad is split causing bad problems.
· Tacoma is still making an impact. His samples will help save other cats. Hoping to obtain the full genome of the virus to help in creating a vaccine designed for tigers.
· Van cats – tigers got the modified live vaccine. Last Tuesday they got the 2nd shot (booster).
SECRETARY’S REPORT
· Check phone messages and return/forwarded any messages
· Clean/enrichment/enrichment demo/cat companion
· 1 K4C in Dec.
· Finalized Nov database and combined into the main database for Christina
· Have been researching Crowdfunding. Will email everyone info once I have finished comparing the different websites.
· Followed up on email to Vicky regarding Roller Derby
Charity with Assassination City Roller Derby 12/6/2013 - email sent from Sarah Fincanon forwarded from Vicky. I contacted the lady and received the following response:
ACRD donates 5% of proceeds to charity, with a minimum donation of $150.
You are welcome to set up a booth and sell merchandise, but you are not required to
You may promote/advertise as much or as little as you want. No advertising is required, but of course we would love as much visibility as you are comfortable with, such as Facebook/Twitter shout-outs, mentioning us as a donor on your website, posting flyers in your public areas, etc. We would also appreciate your approval to reciprocate.
Available 2014 dates are: Feb 8, March 8, April 12, May 3, June 7, July 12, and Aug 9.
1. Working with Chemyn in updating the Weekend Activity Sheets that are handed out with the maps.
2. Followed up on an email to Vicky from a Kelly Womble who wanted to donate some items to sell to help us get money. I never did hear back from her.
3. KROGER - Your supporters (135 households) who shopped Kroger between 09/01/2013 and 11/30/2013 (Cycle 2013, CYCLE 1) have contributed to your $866.63 total donation. Your organization will be receiving a Kroger check in this amount within 30 days from 11/30/2013.
TREASURY REPORT
· Income increased YOY by 23%, mainly due to General donations, which increased by 50%, as well as other various fund raising activities
· Animal care expenses increased YOY by 36% primarily due to a 75% increase in vet & medical expense
· YOY Dec 2013, we had a decrease of net income by 154% or $36K
· $35,935.13 was received from Communities Foundation of Texas on 10/23/13 for Get Up and Give Campaign
Funds and Grants
· Grant Proposal - update needs
o 2013; A year of Heartbreak
o 2014; Looking ahead
o Confirm Staff- needed Bio - Adriane (Last Name?)
o Board Members- needed Bio - Lark
o Food/Meat Budget still $10K I month
o Veterinary Expense this year's budget - actual
o Vet care provided by - A&M – OK State
o Pictures
§ Cat Bios w/ before & after cats- Aasha Sheila, Jazz & Shazam
§ Cat Bios-Kaiya-Mohan-Java-Tobias
§ Pics of small cats
o Pictures capturing types of playgrounds and enclosures
· Financial Information Needed
o April 2014-March 2015 Operating Budget
§ Current operating budget will not be valid after March 2014
o Month to Date P&L for the year 2013-2014
§ Need Actual (P&L) for April 2013-March 2014 when complete in March
o Latest 990 on Website is 2010
o Need 990 beginning 4-1-12 and ending 3-31-13
§ Latest available from Parul was beginning 04-0 I 2011, and ending 03-31 2012
· Project Budgets:
o Water Reclamation?
o Large Cat enclosure – Complete
o Vet Clinic- basic outline- I will complete and work with Vicky
· Spreadsheet of Grants sent last year ½
o Use as a Management tool
· Spreadsheet with grants to review in January for February action
My In-Sync Email
EVENTS
·
DONOR RELATIONS
Visitor Center / Total Visitors / How they heard about us?December 2013 / 118 / School Presentation, News, Google, Murphy Messenger, City Guide, TV and Internet/Facebook
November 2013 / 263 / Word Of Mouth, Spouse found in Facebook, Drive By, Facebook, Murphy Paper, Volunteer Friends
· 11,678 total in Consolidated Database
· There were 25 In-Honor and 6 In-Memory Donations for November and December.
· Kshama was adopted by Harriet Slawson.
· Cherokee was adopted by Debra Robinett.
· We have a new member to the ACH monthly the Quinn Family
· We have 2 donors now making pre-arranged monthly donations via PayPal.
· We have mailed over 50 2014 Calendars.
· Working on Compiling Donor Information for the 2013 Tax Letters.
· Big Donors
Harold Simmons / 25,000.00Venable Royalty / 13,673.00 / Bake sale
Fundraising Strategies / 11,000.00 / Mail out
The Dallas Foundation / 10,000.00 / Prize
Carrie Miller / 4,000.00 / Witches Ball
B.J. Webb / 3,000.00 / Bake sale
Jeffery Krueger / 2,500.00 / General
Harriet Slawson / 2,400.00 / Adoption
Jean Boswell / 2,000.00 / PayPal
Debra Robinett / 1,000.00 / Adoption
Brent Venable / 1,000.00 / Bake sale
Charlene Seifert / 1,000.00 / General
EDUCATION
· NOV- 8 Guided Tours
4 Birthday Parties
2 Night Tours
1 Community Outreach Speaking Engagement
· DEC- 6 Guided Tours
· JAN- So far
3 Guided Tours
2 Night Tours
1 Birthday Party
· Starting to pick up for spring and summer
**Hope to have all my documents in regards to It’s A CATastic Camp 2014 within the next couple of weeks. I am waiting on the artwork for the T-shirt and flyer from Robert and Karin. Ricki should have the lesson plans completed soon as well. Once I have it all together, we will submit to Vicky for approval and work out any details at that time.
I still have a need for a list of projects that can be done by scouts. I have individual scouts contact me as well as groups. I would love to have a list of options. I still keep pushing the fact that we need a ceiling in our commissary and Vicky’s office. However, I haven’t had any takers on that yet.
MEDIA REPORT
· Newsletter: ·Waiting for ‘14 event schedule. We have roughly 5600 general
· End of Year Solicitation: Sent out 12/31; raised $5,000
· Press Releases: Turkey Toss (Ch 11), Bake sale (Ch. 11), Vet Clinic (Ch. 5 used the photo of Kahn for their caption contest). ·We will not be doing one for the new cougars.
• Media for New Tigers: Would like to do HUGE media push, including talk shows, local and national media, press conference, magazines, the whole works. I emailed Barry to see if he was interested in filming/editing the “re-homing.” If he is unable or not interested, we will approach an ISE volunteer to do the videography. I have also contacted Ray from CCBW and asked for a media contact on their end, so we can do this together. I’d like to host a press conference for the day they arrive (or at least the day after).
• Television/Radio: Didn’t hear any feedback on the Ellen letter from Oct; but it’s a moot point now; Ellen will be included with the big media push next month.
• Advertising/Marketing:
Ad Pages contacted us. Once we have a list of events, we’ll decide which to advertise. They give us a pretty good rate. Any other advertising you want to plan for this year?
Anyone familiar with VOCUS? I have spoken with representatives briefly. It’s cloud-based marketing software. It handles emails, press releases, tracks leads, social media promotion, etc. (HSUS uses them) I like it, but it’s too expensive for us ($500+/mo.). Have any of you in the business world heard of similar software that may be more affordable?
• Booths/Public Relations:
Dec 7: Merry Main Street was cancelled
Nov/Dec: Barnes & Noble giftwrapping: raised $427.01
Feb 28-Mar2: North Texas Irish Festival. This year’s theme is Dogs!
o If we get a double spot it will cost $400 but we will have more room to sell. All voted to go for the double spot
April 26-27: Earth Day Texas; Lanny is looking for a sponsor, but I’m sure he’ll give us a good deal even without a sponsor. He loves us!
July 11-13: Taste of Dallas
• AZA Strategic Plan. We probably need to get back on this, right?
• Meeting with Pepsi Scheduled for Saturday at 3. (HT, CR, LW, JP?)
• Camp Diggy Bone How should we help them?
Press Release Food Drive
Share Volunteers Social Media
NTIF contact
o Cat stories – have been working. Should be done by end of January.
VOLUNTEER COORDINATOR