2013/S 062-104174
Contract notice
Services
Directive 2004/18/EC
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Oslo kommune v/ Utviklings- og kompetanseetaten
PB 6538 Etterstad
Contact point(s): Avdeling for konserninnkjøp
For the attention of: Dag Haugland
0606 Oslo
NORWAY
Telephone: +47 23491589
E-mail:
Internet address(es):
General address of the contracting authority:
Address of the buyer profile:
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: Oslo kommune v/ Utviklings- og kompetanseetaten
Strømsveien 102
Contact point(s): Resepsjonen i 5. etasje
0663 Oslo
NORWAY
Telephone: +47 23491589
E-mail:
Internet address:
I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes
Røyken eiendom AS
Kollektivtransport produksjon AS
The church's joint council in Oslo
The municipality of Røyken
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Framework agreement for the lease of loose and fixed floor mats.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Norway.
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 2
Duration of the framework agreement
Duration in months: 24
Justification for a framework agreement, the duration of which exceeds four years: Duration of 2 years with an option for the Awarding Authority to call forth an option for 1 + 1 year(s).
II.1.5)Short description of the contract or purchase(s)
The municipality of Oslo c/o the Agency for Improvement and Development, The department for corporate purchasing (hereinafter called the Awarding Authority) invites to an open tender competition in connection with entering into a framework agreement for the lease of loose and fixed floor mats to the Awarding Authorities companies. The delivery includes the rental of loose and fixed floor mats and has an estimated value of approx. 6-7 000 000 NOK per year. Suppliers have the option to deliver bids for only loose mates or only fixed mats or both floor mat types.
NOTE: To register your interest in this notice and obtain any additional information please visit the Doffin Web Site at
II.1.6)Common procurement vocabulary (CPV)
39000000, 39530000, 39532000
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
Options: yes
Description of these options: The framework Agreement will be entered for two years with an option for the the Awarding Authority to call forth an option with for an additional 1 + 1 year(s).
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 24 (from the award of the contract)
Information about lots
Lot No: 2 Lot title: Framework agreement for the lease of fixed floor mats
1)Short description
The Awarding Authority requests to enter into a joint purchase agreement for the lease of fixed mats with the delivery of among other:
Fixed mats
In addition:
Outdoor mat
Mats with logos.
2)Common procurement vocabulary (CPV)
39000000, 39530000, 39532000
3)Quantity or scope
Estimated 3 500 000 NOK per year.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 1 Lot title: Framework agreement for the lease of loose mats
1)Short description
The Awarding Authority requests to enter into a joint purchase agreement for the lease of loose mats with the delivery of among other:
Loose mats
Incl. safety cushion mats
In addition:
Outdoor mat
Mats with logos.
2)Common procurement vocabulary (CPV)
39000000, 39530000, 39532000
3)Quantity or scope
Estimated 3 500 000 NOK per year.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
See the tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: (1) Company registration certificate.
(2) Evidence of enrolment on the professional or trade register, as required by national law, in the country where the company is established
(3) Value added tax certificate (National requirement)
(4) Company tax certificate (National requirement)
(5) Self-declaration in compliance with Appendix 2 (HSE) of the Norwegian procurement regulations (National requirement)
(6) Other documentation required (please state below)
Documentation requirement:
Norwegian suppliers that are not liable for must submit confirmation from the tax authority regarding this.
Foreign suppliers must submit certificates from the corresponding authorities as the Norwegian suppliers.
Requirements:
The supplier shall have orderly conditions with regards to the tax and VAT payments
The supplier shall deliver a HSE self-declaration
The supplier shall be a legally established entity
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: (1) Other documentation required (please state below)
The company's last annual financial statements, including notes, board report, annual reports and audit reports, including new information of relevance about the company's accounting figures.
The Awarding Authority will reserve the right to retrieve credit appraisal / rating for all of the participating suppliers from Experian.
Minimum level(s) of standards possibly required: The supplier shall have the financial capacity to carry out the assignment / contract.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
(1) A certificate issued by an accredited certification authority attesting to the quality assurance, production or technical capacity of the company, or equivalent documentation (for service and works contracts)
(2) Other documentation required (please state below)
— List with a brief description of the principal deliveries or services that have been provided in the past 3 years, including information about the value, time frame and the name of the recipient.
— A description of the established quality assurance system providing information regarding the active working efforts down the supply chain to comply with internationally recognized human rights and the ILO's core conventions.
— Traceability in the supply chain:
A description of the key supply chains for this acquisition. (The description should at least include the participants in the supplier's supply chain for the acquisition and include the segment where the production of the main components takes place. This could be a supply chain map describing the participants in the supply chain and the country in which they are established).
— The anchoring and implementation of ethical standards within the supply chain:
— The suppliers guidelines for ethical trade (often referred to as the Code of Conduct). The code of Conduct implys that the company's board has adopted guidelines for ethical trade. The guidelines shall include at least the same elements as the Awarding Authority's ethical requirements and shall apply to suppliers supply chain related acquisition.
— It shall also be documented that the supplier has communicated their policies in writing to the key participants in the supply chain for this acquisition.
— If the supplier has not adopted their own policies for ethical trade, but base themselves on the parent company's guidelines, the parent company's policies and a statement that these apply to supplier that has submitted a bid. The parent company shall communicate the policies in writing to the key main suppliers in the supply chain for this acquisition.
Minimum level(s) of standards possibly required:
— Good experience from similar projects with a large number of delivery points and a similar overall scope is required
— Suppliers are required to have a quality assurance system in place that ensures that the supplier is liable to fulfil all contractual obligations for ethical standards (see the contract section 6.6). This means that the supplier has methods for quality assurance, which describes how the supplier works to live up to ethical standards within the business and throughout the supply chain.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 13.5.2013
IV.3.4)Time limit for receipt of tenders or requests to participate
16.5.2013 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Other: Norwegian
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
until: 16.9.2013
IV.3.8)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
The tender documents are to be downloaded from the Oslo procurement portal (
All suppliers must register via the above link to be able to download the documents for this competition. All suppliers that have downloaded the tender documents will via their provided e-mail address receive notice of any changes, additional information and answers to questions for this competition. All communication regarding the acquisition will go via the Oslo procurement portal. An exception to this is how suppliers are to submit any questions regarding the tender documents and the submission of their bids.
(NT Ref:288980)
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
26.3.2013