Hull and District Youth & Junior Rugby League Association
Constitution and League Rules
1.The Association shall be called THE HULL & DISTRICT YOUTH JUNIOR RUGBY LEAGUE ASSOCIATION (hereafter referred to as the Association)
2.The object of the Association shall be to promote and develop youth and junior rugby league throughout Hull and the surrounding districts at the age groups stipulated by BARLA up to and including under 18 age group.
3.Applicants for membership shall be annually and the association reserves the right to refuse any application. All youth and junior league organisations in membership shall pay an annual affiliation fee as decided at the annual general meeting. The association shall be administered and run by a management committee who are elected annually at the AGM. (This committee shall be empowered to such committees, including the power to co-opt when and as deemed necessary).
The Management Committee shall be comprised of: -
a.Presidentb.Vice President(s)
c.Chairpersond. Vice Chairperson
e.General Secretaryf.Assistant General Secretary
g.Mini-League Secretaryh.Minutes Secretary
i.Fixture Secretaryj.Results Secretary
k.Treasurerl.Assistant Treasurer
m.BARLA Representatives (2)n.Service Area Representative (2)
oDisciplinary ChairmanSecretaryp.Registration Secretary (winter)
q.Public Relations Officerr.Registration Secretary (summer)
s.Any other as required
a.Presidentj.Results Secretary
b.Vice President(s) k.BARLA Representatives (2)
c.Chairpersonl. Disciplinary
d. Vice Chairpersonm.
e.General Secretaryn.Service Area Representatives (2)
f.Fixture Secretaryo.g.Treasurer p.
h.Minutes SecretaryqIPublic Relations Officer j Any other as required
Committee members where possible will not represent Clubs at Secretary’s meetings.
In addition to the above elected committee members the following officers may be invited to meetings.
a. Coach Education representative
b.Referees Representative
c.Service Area Co-Ordinator
The Chairperson, General Secretary and one other member of the Management Committee have the power to act together on behalf of the Association in the case of an emergency.
A person holding a paid post with a professional rugby league club may be elected to the Management Committee providing there is no detrimental effect to the league.
A person is permitted to hold more than one position on the Management
Committee
4Meetings
The Management Committee will whenever possible meet on the second Wednesday of each month or when circumstances deem necessary.
Full secretary meetings will be held whenever possible on the last Wednesday in each month (except during June, July and December). These meetings will cover all age groups including Mini and Modified league developments.
5Quorum
Three members of the Management Committee inclusive of chairperson, or deputy and secretary or deputy will form a quorum.
Each club must send a representative to the full secretary’s monthly meetings.
6.Requesting a special general meeting.
A special general meeting shall be called following a request to the general secretary, signed by at least three current Hull and District Youth and Junior League Association members’ representatives.
Such a meeting to be arranged by the general secretary within 14 days of the request being received. The request must state the reasons for calling such a meeting, these reasons will be the only item on the agenda and there will be no other business.
7Finance
a)The end of the financial year of the association shall be the 20th June each year.
b)The honorary treasurer shall open a bank account(s) and deposit therein all monies accruing to the association. Two from three members of the management committee will be authorised to sign any cheque on behalf of the association.
c)Clubs should have a cheque account at a bank or building society with a two signature system minimum.
d)Clubs should produce a yearly balance sheet. (This is a BARLA requirement and is mandatory for grant applications).
8 Discipline
The disciplinary chair The Management Committee will select a disciplinary committee. If the elected chair is unavailable and the chair a chair will be elected on the evening of the meeting. , which will meet where and when, deemed necessary. However this is usually on the second Wednesday of each month.
Any suspension which is implemented will come into force on the second weekend following the meeting at which is given (exceptions to this rule apply to sine die or six or more match bans which will come into force immediately.)
The disciplinary committee will meet monthly throughout the season. Further meetings may be held at any time if necessary. All cases of discipline should be heard after 7 days or within 31 days of the offence.
The forum for the disciplinary meeting is a minimum of three persons. Players/clubs have the right to appeal to BARLA. A personal appearance must be made at a local disciplinary meeting if an appeal is to be progressed.
The Disciplinary Secretary should be notified of any appeal to BARLA by the relevant club secretary who should forward a copy of the said appeal.
9Registration
Each person wishing to play in any game organised by or under the jurisdiction of the association or BARLA must be registered and be under the required age as determined by midnight on the 31st August/1st September of that season. For new players the club representative acting on behalf of the player shall complete the appropriate BARLA registration form including the relevant signatures of the player, player’s parent or guardian and club representative. The completed registration form plus the players original birth certificate or medical card and two passport photographs must then be submitted to the registration secretary who after ratifying the details will pass the relevant documentation to BARLA to generate a registration card, returning all relevant documentation to the club secretary once the registration secretary has received the registration card from BARLA.
Player’s previously registered and requiring registration for a new season. The club representative must arrange the completion of the appropriate registration form and together with the current registration card submit for processing by the registration secretary.
It is the player’s club secretary’s responsibility to ensure that he receives the card in time to play. BARLA can take seven days for the registrations to be completed.
All players must show their registration cards on the field of play prior to the commencement of the game to the opposition’s coach in conjunction with the team sheet to ensure that the players playing are listed. Any team must refuse to play against their opponents if their opponents fail to produce their registration card. The non-offending team will automatically be awarded the game. The disciplinary committee will deal with any club found guilty of playing overage, underage or unregistered players.
A maximum of 40 players may be registered at age group under 8’s. A maximum of 22 players may be registered at age groups under 9 through to under 14 (inclusive). A maximum of 25 players may be registered at age groups under 15 to under 18 (inclusive). If there are enough players to formulate another team within the club then the club should apply to do this.
No fixtures will be given to a team until 13 or more players have been registered with the registration secretary. (Age groups up to and including under 11 are exempt from this condition as under 8 and 9 play mini-league and under 10 and 11 play modified league).
No player is deemed to be registered until all of the above conditions have been adhered to. Registration must be updated with new photographs at least every two years.
Clubs must inform the league secretary of their secretary within 7 days of the AGM in order that the details can be circulated to member clubs and published in the Barla handbook. All clubs must indicate what age group teams they wish to register with the fixture secretary by an agreed date. Prior to the fixtures being awarded each team must register the coach responsible for that team inclusive of coaching qualifications (this is mandatory as per BARLA bye laws).
Any changes of secretary or team coach must be notified to the league secretary immediately.
All clubs must enter a minimum of 2 teams in the age groups under 8 9 10 or 11 before the commencement of the season otherwise fixtures will be withdrawn from the full club.
Prior to the mini/mod season all coaches must attend a meeting to discuss the structure of the season and the rules for the various age groups.
10Trophies
Trophies will be presented to League and various cup competition winners. It is the responsibility of the trophy winners to ensure the trophy is suitably engraved and kept safe until it is returned in good condition to the appropriate cup secretary.
11. Annual General Meeting
The annual general meeting will if possible be held on the last Wednesday of June. Alternately a suitable Wednesday in July.
Alterations and or additions to the rules shall be made at the AGM or at a special general meeting (as outlined in rule 6). The general secretary should receive resolutions proposing such alterations or additions at least 21 days before the date of the meeting.
These shall then be circulated to all officers and clubs in membership during the previous season.
At the AGM the officers shown below will present a report on the season to the membership of the association.
At the AGM the following the officers will be elected as detailed in rule 3.
.
a) General Secretary
b) Treasurer
c) Disciplinary Secretary
Each club in membership the previous season shall be allowed one vote. A majority vote of membership is required to amend or add to the constitution.
All votes will be counted and recorded.
.
12 Transfers
If a player wishes to transfer to another club, the prospective new club must first contact the coach or secretary of the club to which the player is registered and inform them of the player’s wishes. Providing that the coach or secretary is in agreement that the player has no financial commitment to his registered club, a transfer form should be initiated by the new club. The transfer form should be completed by the players proposed new club and sent with a cheque for £20 (£15 payable to the club the player is leaving) and a new registration form to the relevant registration secretary, who in turn will then pass any relevant paperwork to the players existing club and also request the player’s card. All transfer requests will be discussed at a management transfer tribunal and the player is not allowed to play until the card is returned to the new club.
No player can hold dual registration and any club found guilty of registering other clubs players will be severely dealt with by the Disciplinary committee.
No transfers are allowed after the last day of February unless approved by the management committee.
Any player on a Pro Clubs Scholarship scheme or selected for a Service area squad is not permitted to transfer unless both clubs can satisfy the transfer tribunal that they are in full agreement with the transfer. The transfer then has to be processed to the BARLA transfer tribunal by the registration secretary. All transfers to be read out at full meetings. Each club should have a maximum of 2 nominated persons for signing transfers.
If a club wishes to enter a team that has completed the previous season any player wishing to leave that team is subject to the normal transfer procedure.
No player should be training with or playing for any club other than the once they are registered to. No player should be training with or playing for any club that they wish to transfer to, until the transfer has been passed by the relevant transfer committee and a registration card for his new team produced and returned to his new club.
No player should be provided with club apparel or other inducement by a club other than that which he or she is currently registered with.
13 Referees Certificate
When no official referee is in attendance the first half should be controlled by the home team and the second half by the away team. A neutral person takes preference over both.
Payment of referees appointed by the referee society is the sole responsibility of the home team.
Teams who fail to fulfil a fixture at short notice will be liable for this payment. It is the responsibility of the team cancelling the fixture to inform their opponents, Fixture secretary and referee or referee’s appointment secretary at the earliest opportunity
14 New Clubs
Any new club applying for membership to the association must abide by all of the preceding rules. In addition they must also:
a) Form a club committee consisting of at least a chairperson, a secretary and a treasurer who must draw up a constitution, which includes having accredited qualified first aid person. (Enforceable by the end of a probationary period).
b) Serve a probationary period of at least one season as an associate member.
c) Include two teams in the age groups under 8 9 10 or 11 after the probationary period.
d) Not include any players registered with the association the previous season.
e) Satisfy the management committee that they have complied with all the conditions required.
f) One category that may be exempt from the above restrictions (except the probationary associate membership) is teams deemed to be from development areas as specified by the management committee.
EXISTING CLUBS should notify the league of their Chairperson, Secretary and Treasurer together with their accredited coaches at all the age groups that they propose to run in the forthcoming season. Teams should have a nominated first aid person with at least the minimum qualification and have a basic constitution
.
15Code of Conduct
At the commencement of each season the elected management committee will draw up a code of conduct to ensure the smooth running of the association. The code of conduct will be distributed to all member clubs at the first full meeting.
16Flags and Protectors
It is the responsibility of the home club to provide purpose made post
protectors and flexible corner flags. Matches should not be played if purpose
made post protectors are not provided. A nominated committee person will
inspect any post protectors reported to the league as being unsatisfactory.
17Equal opportunities
The league should act in accordance with BARLA’S equal opportunities policy.
18Discrimination and Anti - Racism
BARLA and the Association are committed to eradicating all forms of racial discrimination and racism, a commitment that will enhance equality of opportunity in all aspects of the game. Racist language or behaviour has no part to play within the game and as a result will not be tolerated. Anyone that engages in racist behaviour will be dealt with promptly through the relevant procedures. We must all be responsible for tackling racism and ensure that Rugby League is a game that can be enjoyed by everyone.
If a club or individual associated with a club is found to be guilty of a racially based offence arising from a disciplinary hearing then BARLA reserves the right to report the club or the individual concerned to the appropriate local authority.
19Mini-Mod
a) The Mini-Mod league will play during the summer season and that season
shall run from the start of British Summer Time until the committee deems the season to be finished, but no later than the last day of September.
b) The under 11 season will finish earlier than other age groups to accommodate entry into the 13 sided game, with a break of no less than four weeks during which time no friendly or competitive matches should be played.
c) Any player who qualifies to play in the under 11 summer season but who wishes instead to play in the under 12 winter season, must have reached their 11th birthday before they can be registered as an under 12.
d) Any player who has taken part in the under 12 winter season who then wishes and is eligible to play in the under 11 summer season must have a break of at least four weeks before taking part as an under 11.
Any item not covered by the above will be at the discretion of the Management Committee.
AdoptedRevised August 20085
Agreed for circulation to all clubs
Alan Parker ForthSusan StephensonAlan Parker
ChairmanHon Secretary
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