Purpose: Communicate and exchange information with Advisory Board and seek feedback and suggestions as it relates to organization strategic plan.
MISSION: Dedicated to the work of healing
VISION: To significantly improve the human condition through patient care, education, and research.
VALUES: Extraordinary Team Work, Compassionate Relationships, Professional Excellence
Date/Time/Location: / 4/28/10, 11:30AM, SJMC Conference Room
Facilitator: / Dennis Finstad
Members: Dennis Finstad, Dennis Hunwardsen, Mike Brinkman, Dr. Marie Paul Lockerd, Don Kuehl, Elaine Harder, Tom Ambrose, Mary Ruyter, Brad Schipper, Gail Eike, Dawn Schnell / Present:Dennis Finstad, Dennis Hunwardsen, Mike Brinkman, Dr. Marie Paul Lockerd, Elaine Harder, Mary Ruyter, Dawn Schnell, Brad Schipper
Absent:Don Kuehl, Tom Ambrose, Gail Eike
Others: Naomi Pederson
Recorder: / Naomi Pederson
Sanford Way: / Patient Centered, Inclusive, Data Driven
SHN Pillars: / Quality/Safety/Risk; Growth; Service; People; Finance; and Community
Category/Topic/Required Outcome / Action step(s)/Updates / Accoun-table Person / Timeframe / Pillar / Time (minutes)
STANDING ITEMS
Mission/Vision/Values / The mission, vision and values were reviewed. / All / Service / 11:35- 11:36
Review Minutes (TAB 1) / Motion was made by Elaine Harder and seconded by Dr. Lockerd to approve the minutes from the March 24, 2010 meeting. All were in favor and the motion carried. / All / Service / 11:36- 11:37
Agenda (TAB 2) / The agenda for the April 28, 2010 meeting was approved on a motion by Dr. Lockerd and seconded by Elaine Harder. All were in favor and the motion carried. / All / Service / 11:37-11:38
Marketing Report (TAB 3) / Marketing efforts are being completed as scheduled. The group discussed several ideas for participating in Chamber welcome bags delivered to those new in our community. Naomi also reported:
· Working with Community Health – Worksite Wellness – Statewide Health Improvement Program
· Received REA grant - $750 to purchase video camera for patient/employee education
· Planning Farewell Party for break room/kitchen with Rewards & Recognition/Standards of Behavior Committees
· Updating web with new provider pictures
· Heart Screens at Jackson County Fair & in Lakefield
· Tri for Health plans are underway / Pederson / Service/ Growth/ Community/ People / 11:38–11:45
Committee Reports (TAB 3)
· Safety/Risk Management
· Performance Improvement
· Utilization Review
· Infection Control
· Trauma / Minutes to committee reports were reviewed and summarized. / Schnell / Quality/ Risk/ Safety / 11:45-11:55
Monthly Financials (TAB 4) / The last 4 months SJMC has not met budget for hospital and outpatient. Year to date operating income 294% positive variance so year end should exceed budget. Expenses have been kept under control and purchasing continues for minor equipment for the renovation as budget allows. Facility has purchased a van for courier use, meal transport, and group travel to meetings. / Eike / Finance / 11:55-12:05
Sanford Health Network Report:
· Sanford Health update / Board Education/Trustee session was held last Thursday and Friday., Sanford will be looking for feedback on agenda items for next year. Looking at new ways to use telemedicine to bring more specialists to rural sites. Met with Kevin Anderson and Jeff Johnson, Sanford will be trademarking the logo nationally and trying to create a Sanford Tri for Health series. The local facility and Sanford will support the event and recognize Kevin and Jeff for their vision. Jim Striepe will retire July 15, 2010. Some restructuring with some VP’s report to the Executive Vice President. Brad has accepted EVP position. Several CEO’s and several board members will be asked to serve on interviewing committee to replace Brad. / Schipper / All / 12:05-12:15
FOLLOW-UP ITEMS
Clinic Carpet / Still waiting to hear about clinic carpet being approved by City Council. There is a need to establish a process to deal with incidentals that come up during the next two years until the renovation is done and the facility is officially purchased by Sanford. Mary will work with the City on this. / Ruyter / Growth / 12:15-12:23
CURRENT ITEMS
Renovation Update / Final renovation floor plan has been complete. Pre-bid is May 4, 2010. Contractors will come in and read instructions. Ken Mettler and the architect have been asked to be here on that day to answer any questions that might arise. / Ruyter / Growth / 12:23-12:30
Tri for Health / Discussed in network report. / Ruyter / July 16-17, 2010 / Community / 12:30-12:35
Patient, visitor, and staff parking / Reviewed parking for visitors and staff and the locations of the construction trailers. Entrances have been identified for construction workers and construction parking. Location of dumpsters was also identified. Signs have been ordered and will be posted asking for patience. / Ruyter / Growth / 12:35-12:40
Hospital go live and wireless update / Working on wireless connection for the facility. July is go-live for the hospital. / Ruyter / Growth/ Service / 12:40-12:42
National Day of Prayer / May 6 is National Day of Prayer noon at courthouse. Kiwanis is the sponsor for this event. / Ruyter / May 6, 2010 / Community / 12:42-12:45
All Staff Meeting / SJMC will be putting out another employee survey at this time. / Ruyter / May 14, 2010 / People / 12:45-12:46
Board Retreat Summary / Dennis reported that the main presenter spoke of leadership habits of highly effective board members. The speaker suggested having an annual board self assessment, asking if board is accomplishing what they want to accomplish. The speaker also suggested ending each meeting asking, “what do we know today that we didn’t know last time we met.” It was also suggested that the board have input on what is on the agenda. Elaine also noted that it was very good session. Brad mentioned that Sanford needs to work on defining what it means to be an advisory board. Right now it’s slightly different in every community. / Ruyter/
Finstad / April 15, 2010 / Growth/ People / 12:46-12:50
Other / Mary attended a meeting on health care reform last week. She distributed a power point presentation regarding it. She will provide a brief summary at the next board meeting. / Ruyter / May 26,2010 / All / 12:50-12:52
The group discussed the selling of surplus hospital equipment. A motion was made by Dennis Hunwardsen and seconded by Elaine Harder to sell surplus hospital items. All were in favor and the motion carried.
PARKING LOT
Community Board Minutes (TAB 5) / Ruyter / Service
Having no further business to discuss, a motion to adjourn was made by Dennis Finstad and seconded by Elaine Harder. All were in favor and the meeting adjourned at 12:52 PM.