Financial Command Center

Overview

The Financial Command Center provides a centralized interface for the Munis Financials programs. Use the command center to view and maintain information regarding your organization's financial structure and transactions. In addition, you can use the options provided within the command center to open Munis programs, where you can maintain your organization’s data.

The Financial Command Center enforces all of the role-based permissions defined for individual Munis programs.

Prerequisites

Before you can successfully use this feature, you must ensure that the necessary permissions and settings are in place. If permissions or settings are not set up properly, or if the required programs are not available on the Munis menu, contact the system administrator.

Procedures

The Financial Command Center provides information for the Accounts Receivable, Checks, Expenditures, Fixed Assets, General Ledger, and Project Ledger categories.

The program ribbon provides direct access to related Munis programs.

For each category that includes a link to more detailed information, the Settings option determines the detail provided. For example, when the Expenditures category is active, click Settings to define the information panes that display when you select the Details option for a selected expenditure.

On Detail screens, the header of each detail pane provides options for managing the data.

Accounts Receivable

The Accounts Receivable screen provides access to the Munis programs that process accounts receivable transactions. You can add or reverse payments, process journal entries, view bills and receipts, and generate reports.

Use these options to create or maintain data in Munis programs:

  • Enter Payment—Record payments for receivables and miscellaneous receipts.
  • Reverse Payment—Reverse payments that have posted to the general ledger.
  • Proof—Review, update, and post payment batches in the Payment Journal program.
  • Journal—Review, update, and post payment batches. Post multiple batch types at one time, such as batches for payments, refunds, write-offs, and so on, or select specific batches within an active set to post.
  • Receipt Inquiry—Perform inquiries or maintenance on receipts stored in accounts receivable (AR) history records.
  • Bill Inquiry—Search for bills. The searches allow access to records based on the defined search criteria. If a single record is found, the Single Bill View screen displays. If multiple records are found, the Account View screen displays.
  • Reports—Create report related to Accounts Receivable activities.

Checks

Checks contains options for processing of accounts payable, payroll, and networked district checks. Each check type has an individual tab; use the options on each tab to process checks of the type that matches the tab title. For example, the Accounts Payable tab only contains options for processing Accounts Payable checks.

The Networked tab is only applicable if you use the Networked District Check Processing programs.

Use the options on the available tabs to create or maintain data in Munis programs.

Accounts Payable

  • Void Check—Void individual vendor checks. In addition to voiding the check, the program reopens the accounts payable invoice that was paid by the check by changing the status of the invoice from Paid to Approved.
  • Select Items to Pay—Print a report of open invoices that are due for payment by a particular date, or that have been preassigned a specific warrant or group number. The report lists key invoice information by vendor, prints the total amount to be paid to each vendor, and prints the total amount posted to each cash account.
  • Print Checks— Generate a batch of checks, paying all invoices for a particular warrant number. You can also print single checks and review a record of manual check payments to outstanding invoices.
  • EFT— Create an electronic file transfer (EFT) file to send to a banking institution. After the program completes its processing, the invoice status is changed to P-Printed so the Cash Disbursements Journal recognizes that the EFT report has been run.
  • Disbursement Journal— Print a list, or journal, of all checks processed in Print Checks and those created as direct disbursements in the Invoice Entry program. You can also create journal entries to the cash and accounts payable accounts associated with each invoice record created.
  • Reconciliation—Identify check records as cleared once the check or wire transfer information is returned from the bank.

Payroll

  • Print Advices—Print or reprint payroll checks and advices for the current payroll.
  • Advice Register/Export —Print or create a file of net pay amounts for all employees who have 100% of their pay directly deposited.
  • Print Checks—Print or reprint payroll checks and advices for the current payroll.
  • Check Register— Complete the payroll check register process.
  • Reconcile Payroll Checks— Clear payroll checks. This option differs from Manual Check Reconciliation in that it requires the processing of an input file to clear the checks.
  • Reconcile Manual Checks— Change the status of check records that have been generated through payroll processing. Clear a single check or an entire group of payroll checks.

Networked
(Only applicable if you use the Networked District Check Processing programs.)

  • Settings— Control each district's custom information for accounts payable and payroll check printing. The program must be run before processing checks for the first time.
  • Auditor Deposit Summary—Display accounts receivable totals by fund for receipts in an unposted batch.
  • TC36 Proof— Generate a proof of the TC36 report for review. Generate the report for a specific run number and warrant number.
  • District Check Processing— Reconcile and process accounts payable and payroll checks for districts in the network.
  • Central Run Parameters—Define the district codes to use for account reconciliation. At least one district must be entered before central processing can occur.
  • Automated Checks—Allow the central system to define a network accounts payable check run. Once the run is defined, the program uses web services to perform the printing from the networked system.
  • EFT Register/Media— Allow a central system to define the electronic file needed for submission of a combined EFT to a county bank. The program runs in a similar manner as the standard EFT Processing program, but it uses a range of districts instead of a defined account.
  • Retrieve AP Checks—Allow a central system to define a range of departments from which to retrieve accounts payable check information. Once retrieved, the checks can be printed from the central location.
  • Export AP TC36/TC50—Allow a central system to define the electronic file required for submission to the county treasurer.
  • AP Check Reconciliation— Allow a central system to define the import format of reconciliation files provided by the county treasurer or bank.
  • Payroll Check Processing— Allow a central system to define a network payroll check print run, and then use web services to print the checks from the networked system. The program allows both standard print and reprint options.
  • Advice Register/Media—Allow a central system to define the electronic file needed to submit a combined direct deposit file to a county bank using a range of district codes.
  • Retrieve PR Checks— Allow a central system to define a network payroll check run, and then use web services to print from the networked system.
  • Export PR TC36/Warrant Issues— Allow a central system to define the electronic files needed for submission to the county treasurer or bank.
  • PR Check Reconciliation— Allow a central system to define the import format of reconciliation files provided by the county treasurer or bank.
  • Define District Run Parameters—Complete additional setup screens for Central Settings, District Segment Translations, and District Translation Exceptions.

Expenditures

Expenditures provides an overview of expenditure transactions and records. The two program tabs,Expenditures and Overview, display data drawn from the Expenditure Central program.

Use the Excel button on the ribbon of either tab to export the expenditure information to an Excel spreadsheet.

Expenditures Tab

On the Expenditures tab, use the Search fields to define the data that displays. On the ribbon, the Standard PO and Open Invoice options run the Standard POReports and Open Invoice Report programs in Munis.

Expenditure Overview Tab

The Expenditure Overview tab provides expenditure detail by category: Open Requisitions, Encumbered Contracts, Open Purchase Orders, Outstanding Invoices, Uncashed Checks, and Paid Invoices. For each category, the program displays the number of items and the total expenditure amount. Use the My Filters options to reset the parameters for display. Once you have set the parameters, click the More (+) button to hide the My Filters pane.

To view a list of items included in a category, click the category tile to expand the More section. Click the Details option for an individual item to display more information.

The detail panes that display are determined by the selections defined in the program settings. When applicable, the View/Maintain option is available to open the associated Munis program.

The following table provides a description for each detail option.

Detail Pane / Description
Checks / Displays a list of checks associated with the current expenditure. For example, for a purchase order record, the data includes all of the checks used to pay the invoices liquidating that purchase order.
View/Maintain opens the Checks Detail screen of the Vendors program.
Contracts / Displays a list of contracts associated with the expenditure.
View/Maintain opens the Contract Inquiry program.
Expenditures Summary / Contains a time line of expenditures associated with the record. The time line displays each expenditure type in a tile, which you can click to display a brief summary of the expenditure.
Invoices / Displays a list of invoices associated with the current expenditure.
View/Maintain opens the Modify Invoices program.
Purchase Order Lines / Displays a list of purchase order lines associated with the current expenditure.
View/Maintain opens the Purchase Order Inquiry program.
Purchase Order Receiving / Displays a list of purchase order receiving records associated with the current expenditure.
Purchase Orders / Displays a list of purchase orders associated with the current expenditure.
View/Maintain opens the Purchase Order Inquiry program.
Requisitions / Displays a list of requisitions associated with the current expenditure.
View/Maintain opens the Requisition Entry program.

Fixed Assets

The Fixed Assets screen provides a list of fixed asset records that exist in your Munis database, as well as direct access to the Munis programs that provide maintenance and processing of those assets.

Use the Search box or the Advanced Search feature to access fixed asset records.

When you first display the Fixed Assets screen, the Search box is available. After you complete a search, the screen refreshes to display data drawn from the Fixed Assets Central program.

When you click Detail, the program refreshes to display the information detail panes, as defined in the Settings option.

The following table provides a description for each detail option.

Detail Pane / Description
Accounts / Contains a list of general ledger accounts that have been associated with the fixed asset record. Click a column title to sort the list by that column.
Employees / Displays employees that have been associated with the asset. Click an employee name to view the employee record in Employee Central.
Fixed Asset / Provides general asset information.
Funding Sources / Lists the asset’s funding sources and percentages.
Pending Transactions / Displays a listing of transactions that are pending for the asset. Clicking a link in the Type column opens the Fixed Asset Transaction Entry Post program with the selected transaction as the active record.
Purchases / Contains a table that lists the purchases related to the asset. Clicking a vendor name opens the Vendor Central program, where you can view the vendor record. Click a purchase order number to open the Purchase Order Central program with that purchase order as the active Record. If your organization uses Tyler Content Manager (TCM), click the TCM button to view files attached to the purchase order in TCM.
Repairs / Displays the history of repair work orders performed on the asset. A work order can be viewed in Work Orders Central by clicking the work order number.
Transactions / Contains information regarding all of the transactions that have been entered for the asset.

Use the options on the ribbon to create or maintain Fixed Asset data in Munis programs.

  • New Asset— Add new fixed asset records, modify records, improve, transfer, retire, or dispose of existing fixed assets.
  • Transaction Entry— Process changes that affect the general ledger.
  • Journal Entry—Make journal entries of account transactions within the Fixed Asset General Journal Entry program.
  • Depreciate—Depreciate a specified group of assets for a specific period of time. Journal entries are made for governmental and proprietary assets.
  • Depreciation Reversal— Reverse depreciation made to a fixed asset record.
  • Purge—Permanently remove retired asset records from the database. The program only purges assets that have been retired for two or more years. The program generates an exception report when successfully run.
  • Year End Process— Update the active fixed asset records by adjusting the replacement costs and the insured values and setting the start-of-year values. An audit record is used to ensure that this program is run only once for each fiscal year, unless errors are encountered while processing. The active fixed asset records are viewed in the Adjustments and Retirements program.
  • Approvals— Approve or reject fixed asset monetary transactions that were created in the FA Entry Transaction Selection program. After the transaction has been created, it remains pending until the approvers accept or reject it.
  • Asset Inquiry— To provide a display-only view of the New Assets information. All options accessed from the Asset Inquiry screen are also display only.
  • Assets— To maintain fixed asset records. The program works with the Fixed Assets Transaction Entry/Post program to process changes that create general ledger journal entries.
  • Adjustment/Retirements— To modify fixed asset data, improve, transfer, retire, dispose of existing fixed assets or reverse disposals and retirements.
  • Work File— To create fixed asset work file records from purchase orders, invoices, or a combination of the two. Use this program to add information to these work file records, and then create new fixed asset records or identify improvements to existing assets.
  • Journal Entry— To make journal entries of account transactions within the Fixed Asset General Journal Entry program.

In addition to the Actions and View/Maintain options, the Tools, Setup, Reports, and Workflow groups provide options for importing or exporting files, reviewing history, creating reports, and managing workflow actions:

  • Import Export —Create an import or export file to interface with a third-party vendor program to conduct annual inventories of fixed assets and upload any changes to Munis programs. You can also update fixed asset records by importing master files from an electronic file.
  • Audit—Review information on user activity within specific programs, including date, time, user, action, and so on.
  • Reports—Create reports related to your organization’s fixed asset activity.
  • Setup— Complete set up for related fixed asset codes, attributes, and fields.
  • Workflow—Access the approval history, business rules, pending actions, and workflow user attributes details for Fixed Asset processing.

General Ledger

The General Ledger screen provides the ability to view and maintain general ledger accounts and project strings, as well as create and process journal entries, project codes, grants, and cash management records.

The screen is divided into four tabs: Accounts, Journals, Projects, and Cash Management. The options on the ribbon of each tab provide access to programs used in the processing of general ledger transactions of the named type. For example, the Projects tab provides options for processing project accounting transactions.

Accounts Tab

The Accounts tab contains a search box that allows you to view general ledger accounts, as well as options used to process general ledger account data. After you perform a search, the screen refreshes to display data drawn from the Account Central program. Use the My Filters options to further define the accounts that display.

The Accounts ribbon offers many options for reviewing or managing data in related Munis programs: