Event Planning and Advisory Services (EPAS) Minutes

CIA PLENARY AGENDA APPENDIX 3

Event Planning and Advisory Services (EPAS) Minutes

Meeting at the Lausanne, Switzerland

Wednesday, March 9, 2005

EPAS Attendance

2004 Members: Alex Nagorski (Chair), Stella Roux Devillas , Martine Besnainou

Observers: Bengt Stener, Olivier Roux Devillas, Cees van Helden, Frédéric Moizard, Markus
Haggeney, Wolfgang Gruber, Alexander Gruber, Sal Haim, Sung Kil Jin, Jun Ho Huh

1. Review of 2005 and 2006 sanctioned events

Event details will be provided to Delegates to review at the Plenary. Stella will make the presentation.

1. Sanction applications for 2005 to 2009

a) Review applications and recommendations

b) Review Event Advisors assignments and candidates

1. Final review of “Protocol for FAI and CIA Sanctioned Events” document.

a) Motion for the Plenary to adopt the protocol document.

1. Review of New Bidding Guidelines

a)Motion for the Plenary to adopt the sanction document changes.

1. Discussion of impact of European Union minimum insurance limits on events.

1. EPAS and Working Groups Plans for 2005

a) Membership of EPAS and Working Groups for 2005

Alex Nagorski (Canada) - Chairman

Stella Roux Devillas (France)

Martine Besnainou (France)

Vladimir Karnaukhov (Ukraine)

Claude Sauber (Luxembourg)

b) Budget for 2005

Event Planning and Advisory Services (EPAS)

Motions for 2005 Plenary

1. EPAS Motion #1

The CIA Plenary adopt the Protocol for FAI and CIA Sanctioned Events document as an Advisory Document.

Amendment:5.4.2.h

The national anthems of the top three finishers will be played.

2. EPAS Motion #2

The CIA documents called “FAI First Category Event Sanction Procedures” and “CIA Sporting Event Sanction Procedures” be amended to include the revised S1 Bidding Process for Cat 1 Events. This includes a bidding timetable and checklist:

B.3Bidding timetable

a) World or Continental Regional Championship

Reference Sporting Code Section 1 (5.3.4.1) for details required.

Step 1 - Letter of Intent to bid to CIA

- No more than 6 years prior to year of event

Step 2 - Two (2) years before the year scheduled for the event

- Submit complete bid files and signed Organizers Agreement

- Bids shall be considered by this CIA Plenary meeting

(Note: documents should reach the CIA 60 days before the CIA meeting date)

b) Other First Category Sporting Events

Reference Sporting Code Section 1 (5.3.4.2) for details needed

Step 1 - Complete bid file and signed Organizers Agreement must reach the CIA 60

days before the CIA meeting date.

- Bids shall be considered by this CIA Plenary meeting

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