Educational Performance Monitoring Tool: Adoption of Trauma-Sensitive School Principles

EDUCATIONAL PERFORMANCE MONITORING TOOL: ADOPTION OF TRAUMA-SENSITIVE SCHOOL PRINCIPLES, PRACTICES AND PROCEDURES (EPMT)

EDUCATIONAL PERFORMANCE MONITORING TOOL: ADOPTION OF TRAUMA-SENSITIVE SCHOOL PRINCIPLES, PRACTICES AND PROCEDURES (EPMT)

Tracking progress is an important part of systems change. Successful organizations have a clear understanding of where they are starting, where they want to go, and tools to measure their progress along the way. This allows team members and others interested in the work to remain enthusiastic and to determine what is working and what is not. It creates the opportunity for the team to regroup, refocus and monitor momentum. This simple tool is one way to stay on track.

Your team will submit the Performance Monitoring Tool (PMT) to your National Council faculty lead three times during the duration of the Learning Community. In partnership with your faculty lead, you can use this tool to review your progress, help you think through your next steps and address any challenges your team might be facing.

Contact Information

Name of Organization______

Your Name______

Your E-Mail______

Date of Submission______

For the domains you have chosen to focus on, please use the following five-point scale below to indicate the quality to which your organization has implemented the evidence of wellness-oriented trauma-informed care.

1= Very Poor/Have not started

2 = Poor

3 = Fair

4 = Good

5= Excellent

N/A = This does not apply to our organization

Implementation Process Overview: Please select the option that best describes your organization’s status of the following implementation steps:
Very Poor / Poor / Fair / Good / Excellent
Gain commitment from leadership regarding TSS Implementation / 1 / 2 / 3 / 4 / 5 / N/A
Develop Core Implementation Team / 1 / 2 / 3 / 4 / 5 / N/A
Build Consensus / 1 / 2 / 3 / 4 / 5 / N/A
Create a Shared TSS Vision / 1 / 2 / 3 / 4 / 5 / N/A
Communicate about TSS for Buy-In / 1 / 2 / 3 / 4 / 5 / N/A
Assess your organization’s needs around TSS / 1 / 2 / 3 / 4 / 5 / N/A
Develop a TSS implementation plan / 1 / 2 / 3 / 4 / 5 / N/A
Create a TSS monitoring system / 1 / 2 / 3 / 4 / 5 / N/A
Take TSS Reform Action at your educational organization / 1 / 2 / 3 / 4 / 5 / N/A

If you have completed Create a Shared Vision, please share it here: ______

Please list any questions you have regarding the implementation process ______

Please list any accomplishments you have made in the implementation process ______

Please list any key challenges you have in regards to the implementation process ______

Please list any future plans you have regarding the implementation process ______

Based on OSA results, please check the domains your CIT has developed goals around for this learning community:
□Domain 1 - Student Assessment
□Domain 2 – Student and Family Involvement
□Domain 3 - Trauma-Sensitive Educated and Responsive District and School Staff
□Domain 4 - Provision of Trauma-Informed, Evidence-Based and Emerging Best Practices
□Domain 5 - Create Safe and Secure Environments
□Domain 6 – Engage in Community Outreach and Partnership Building
□Domain 7 – Ongoing Performance Improvement and Evaluation
DOMAIN 1: Student Assessment
Very Poor / Poor / Fair / Good / Excellent
A screening and assessment tool that includes questions regarding past and current adverse experiences / 1 / 2 / 3 / 4 / 5 / N/A
A screening and assessment tool that includes questions regarding physical health, social determinants and behavioral health as it relates to trauma / 1 / 2 / 3 / 4 / 5 / N/A
A policy/procedure that spells out how the screening and assessment process should be implemented sensitively and respectfully, including performing it in a physically safe space and respecting the voice and choice of the people seeking service. / 1 / 2 / 3 / 4 / 5 / N/A
A comprehensive visual and/or document that shows the flow from one tier to another and back as well as the strategies, activities and interventions to be used at each of those levels / 1 / 2 / 3 / 4 / 5 / N/A
A process or flow chart for the referral and evaluation process / 1 / 2 / 3 / 4 / 5 / N/A
A policy/procedure that spells out how attention is paid to cultural and racial concerns within the process / 1 / 2 / 3 / 4 / 5 / N/A
Please enter and rate your goals for Domain 1 here
1 / 2 / 3 / 4 / 5 / N/A
1 / 2 / 3 / 4 / 5 / N/A
1 / 2 / 3 / 4 / 5 / N/A

Please list any questions you have regarding this domain. ______

Please list any accomplishments you have made in this domain. ______

Please list any key challenges you have in regards to this domain. ______

Please list any future plans you have for this domain. ______

DOMAIN 2: Student and Family Involvement
Very Poor / Poor / Fair / Good / Excellent
Assessment/Survey tools for families to determine their perceptions of safety in the school / 1 / 2 / 3 / 4 / 5 / N/A
Assessment/Survey tools for students to determine their perceptions of safety in the school / 1 / 2 / 3 / 4 / 5 / N/A
A policy/procedure about restorative justice or compassionate discipline / 1 / 2 / 3 / 4 / 5 / N/A
Information on websites, flyers and/or assignment notebook introductory sections, etc to help families access needed information on trauma and other topics, e.g. post-high school options / 1 / 2 / 3 / 4 / 5 / N/A
Information in district and/or school procedures for including parents and students in committees / 1 / 2 / 3 / 4 / 5 / N/A
Please enter and rate your goals for Domain 2 here
1 / 2 / 3 / 4 / 5 / N/A
1 / 2 / 3 / 4 / 5 / N/A
1 / 2 / 3 / 4 / 5 / N/A

How many staff positions at your organization require lived experience in trauma? ______

How many volunteer positions at your organization require lived experience in trauma? ______

Please list any questions you have regarding this domain. ______

Please list any accomplishments you have made in this domain. ______

Please list any key challenges you have in regards to this domain. ______

Please list any future plans you have for this domain. ______

DOMAIN 3: Trauma-Sensitive Educated and Responsive District and School Staff
Very Poor / Poor / Fair / Good / Excellent
A clear message internally that the organization is committed to trauma-sensitive strategies (e.g. employee handbook, memos, emails, newsletters, etc.) / 1 / 2 / 3 / 4 / 5 / N/A
A clear message externally that the organization is committed to trauma-sensitive strategies (e.g. district newsletters, bylaws, website, social media, mission statement, etc.) / 1 / 2 / 3 / 4 / 5 / N/A
A yearly professional development calendar and schedule that includes initial training on trauma-sensitive strategies (upon hire) AND ongoing for ALL STAFF / 1 / 2 / 3 / 4 / 5 / N/A
All job advertisements include a preference for experience with or knowledge of trauma-sensitive strategies / 1 / 2 / 3 / 4 / 5 / N/A
All job descriptions have language regarding knowledge and implementation of trauma-sensitive strategies / 1 / 2 / 3 / 4 / 5 / N/A
All staff performance appraisals include metrics related to trauma-sensitive strategies / 1 / 2 / 3 / 4 / 5 / N/A
All staff have access to EAP information / 1 / 2 / 3 / 4 / 5 / N/A
A policy/procedure regarding prevention, identification and appropriate response to staff burnout, secondary traumatic stress, compassion fatigue, etc. / 1 / 2 / 3 / 4 / 5 / N/A
Please enter and rate your goals for Domain 3 here
1 / 2 / 3 / 4 / 5 / N/A
1 / 2 / 3 / 4 / 5 / N/A

Please list any questions you have regarding this domain. ______

Please list any accomplishments you have made in this domain. ______

Please list any key challenges you have in regards to this domain. ______

Please list any future plans you have for this domain. ______

DOMAIN 4: Provision of Trauma-Informed, Evidence-Based and Emerging Best Practices
Very Poor / Poor / Fair / Good / Excellent
A policy/procedure regarding the inclusion of people’s support network in the treatment planning process which includes providing psychoeducation to them regarding the person’s wellness-oriented trauma-related challenges / 1 / 2 / 3 / 4 / 5 / N/A
A policy/procedure regarding services received utilizing the strengths perspective, specifically indicating using what happened vs what’s wrong / 1 / 2 / 3 / 4 / 5 / N/A
A policy/procedure documenting the use of restorative justice or compassionate discipline practices / 1 / 2 / 3 / 4 / 5 / N/A
List of trauma-sensitive services on the school/district’s website and/or in the process document for the multi-tiered system / 1 / 2 / 3 / 4 / 5 / N/A
A policy/procedure regarding release of information that includes language regarding the clients’ choice regarding sharing their trauma-related information / 1 / 2 / 3 / 4 / 5 / N/A
Please enter and rate your goals for Domain 4 here
1 / 2 / 3 / 4 / 5 / N/A
1 / 2 / 3 / 4 / 5 / N/A
1 / 2 / 3 / 4 / 5 / N/A
Please list the evidence-based or emerging best practices currently utilized by your staff:
______
Please list any questions you have regarding this domain ______
Please list any accomplishments you have made in this domain ______
Please list any key challenges you have in regards to this domain ______
Please list any future plans you have for this domain ______
DOMAIN 5: Create Safe and Secure Environments
Very Poor / Poor / Fair / Good / Excellent
An active team including representatives from leadership, teachers, support staff AND students/families that is responsible for assuring a safe and secure physical environment / 1 / 2 / 3 / 4 / 5 / N/A
A list of all committees and participants on each of those committees
A policy/procedure for conflict resolution between staff that embodies the trauma-sensitive values/principles / 1 / 2 / 3 / 4 / 5 / N/A
A policy/procedure for conflict resolution between staff and students/families that embodies the trauma-informed care values and principles / 1 / 2 / 3 / 4 / 5 / N/A
A formal/grievance policy/procedure that embodies the trauma-sensitive values/principles / 1 / 2 / 3 / 4 / 5 / N/A
A policy/procedure for staff to communicate when the physical work environment is unsafe without retaliation / 1 / 2 / 3 / 4 / 5 / N/A
A policy/procedure for students/families to communicate when the physical work environment is unsafe without retaliation / 1 / 2 / 3 / 4 / 5 / N/A
A policy/procedure for staff to communicate when interpersonal interactions are unsafe without retaliation / 1 / 2 / 3 / 4 / 5 / N/A
A policy/procedure for students/families to communicate when interpersonal interactions are unsafe without retaliation / 1 / 2 / 3 / 4 / 5 / N/A
A Code of Conduct that expresses the responsibility of all staff to participate in creating safe and secure environments / 1 / 2 / 3 / 4 / 5 / N/A
A policy/procedure on addressing adverse incidents that includes debriefing, support for those affected by the incidents (staff and clients), limiting physical and chemical seclusion and restraint and a review of the incidents by the safety team as part of the CQI process / 1 / 2 / 3 / 4 / 5 / N/A
Please enter and rate your goals for Domain 5 here
1 / 2 / 3 / 4 / 5 / N/A
1 / 2 / 3 / 4 / 5 / N/A

Please list any questions you have regarding this domain. ______

Please list any accomplishments you have made in this domain. ______

Please list any key challenges you have in regards to this domain. ______

Please list any future plans you have for this domain. ______

DOMAIN 6: Engage in Community Outreach and Partnership Building
Very Poor / Poor / Fair / Good / Excellent
Trauma-specific awareness and education activities for colleagues in other agencies / 1 / 2 / 3 / 4 / 5 / N/A
Trauma-specific awareness and education activities for students and families / 1 / 2 / 3 / 4 / 5 / N/A
Trauma-specific awareness and education activities for the general public / 1 / 2 / 3 / 4 / 5 / N/A
Participation in a community partnership or workgroup focused on building resilience / 1 / 2 / 3 / 4 / 5 / N/A
Please enter and rate your goals for Domain 6 here:
1 / 2 / 3 / 4 / 5 / N/A
1 / 2 / 3 / 4 / 5 / N/A
1 / 2 / 3 / 4 / 5 / N/A

Please list any questions you have regarding this domain. ______

Please list any accomplishments you have made in this domain. ______

Please list any key challenges you have in regards to this domain. ______

Please list any future plans you have for this domain. ______

DOMAIN 7: Ongoing Performance Improvement and Evaluation
Very Poor / Poor / Fair / Good / Excellent
Tools for collecting trauma-sensitive school data / 1 / 2 / 3 / 4 / 5 / N/A
Use of trauma-sensitive metrics for organizational level decision making / 1 / 2 / 3 / 4 / 5 / N/A
Clear and easy to understand data reports disseminated / 1 / 2 / 3 / 4 / 5 / N/A
Data presented to an array of audiences (leadership, board, staff, consumers, community partners) / 1 / 2 / 3 / 4 / 5 / N/A
Please enter and rate your goals for Domain 7 here:
1 / 2 / 3 / 4 / 5 / N/A
1 / 2 / 3 / 4 / 5 / N/A
1 / 2 / 3 / 4 / 5 / N/A

Please provide any baseline data and follow up data that you are using to evaluate this journey: ______

Please list any questions you have regarding this domain. ______

Please list any accomplishments you have made in this domain. ______

Please list any key challenges you have in regards to this domain. ______

Please list any future plans you have for this domain. ______

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