DUTIES AND POWERS OF THE BOARD

President: The President shall:

  1. Conduct the affairs of the Local League and execute the policies established by the Board of Directors.
  2. Present a report of the condition of the Local League at the Annual Meeting.
  3. Communicate to the Board of Directors such matters as deemed appropriate and make such suggestions as may tend to promote the welfare of the Local League.
  4. Be responsible for the conduct of the Local League in strict conformity to the policies, principles, Rules and Regulations of Little league Baseball, Incorporated, as agreed to under the conditions of charter issued to the Local League by that organization.
  5. Designate in writing other officers, if necessary, to have power to make and execute for/and in the name of the Local League such contracts and leases they may receive and which have had prior approval of the Board.
  6. Investigate complaints, irregularities and conditions detrimental to the Local League and report thereon to the Board or Executive Committee as circumstances warrant.
  7. Prepare and submit an annual budget to the Board of Directors and be responsible for the proper execution thereof.
  8. With the assistance of the VP from each level, examine the application and support proof-of-age documents of every player candidate and certify to residence and age eligibility before the player may be accepted for tryouts and selection.

Secretary: The Secretary Shall:

  1. Be responsible for recording the activities of the Local League and maintain the appropriate files, mailing lists, and necessary records.
  2. Perform such duties as are herein specifically set forth, in addition to such other duties as are customarily incident to the office of the Secretary or as may be assigned by the Board of Directors.
  3. Maintain a list of all Regular, Sustaining and Honorary Members, Directors and committee members and give notice of all meetings of the Local League, the Board of Directors and Committees.
  4. Issue membership cards to Regular Members if approved by the Board of Directors.
  5. Keep the minutes of the meetings of the Members, the Board of Directors and Executive Committee, and cause them to be recorded in a book kept for that purpose.
  6. Conduct all correspondence not otherwise specifically delegated in connection with said meeting and shall be responsible for carrying out all orders, votes, and resolutions not otherwise committed.
  7. Notify Members, Directors, Officers and committee members of their election or appointment.

VP Community Liaison: The VP of Community Liaison shall:

  1. Responsible for integration of the high school and Little League programs.
  2. Spokesman for our league and will handle community interaction.
  3. Formulate a working set of practice plans for all levels.
  4. Develop a community baseballgoal at the broadest level.
  5. Advocate and assist baseball education and coach development.

Treasurer: The Treasurer shall:

  1. Perform such duties as are herein set forth and such other duties as are customarily incident to the Office of the Treasurer or may be assigned by the Board of Directors.
  2. Receive all moneys and securities, and deposit same in a depository approved by the Board of Directors.
  3. Keep records for the receipt and disbursement of all moneys and securities of the Local League, including the Auxiliary, approve all payments from allotted funds and draw checks therefore in agreement with policies established in advance of such actions by the Board of Directors. All disbursements by check must have dual signatures.
  4. Prepare and annual budget, under the direction of the President, for submission to the Board of Directors at the Annual Meeting.
  5. Prepare an annual financial report, under the direction of the President, for submission to the Membership and Board of Directors at the Annual Meeting, and to Little League International.

VP of Intermediate and Juniors: The VP of Intermediate and Juniors shall:

  1. Record all player transactions and maintain accurate and up-to-date record thereof.
  2. Receive and review applications for player candidates and assist the President in verifying residence and age eligibility.
  3. Conduct the tryouts, the player draft and all other player transactions or selection meetings.
  4. Prepare for the President’s signature and submission to Little League International, team rosters, including players claimed, and the tournament team eligibility affidavit.
  5. Notify Little League International of any subsequent player replacements or trades.
  6. Administer the divisional player pool.

VP of Majors and Minors: The VP of Majors and Minors shall:

  1. Record all player transactions and maintain accurate and up-to-date record thereof.
  2. Receive and review applications for player candidates and assist the President in verifying residence and age eligibility.
  3. Conduct the tryouts, the player draft and all other player transactions or selection meetings.
  4. Prepare for the President’s signature and submission to Little League International, team rosters, including players claimed, and the tournament team eligibility affidavit.
  5. Notify Little League International of any subsequent player replacements or trades.
  6. Administer the divisional player pool.

VP of Tball and Farm: The VP of Tball and farm shall:

  1. Record all player transactions and maintain accurate and up-to-date record thereof.
  2. Receive and review applications for player candidates and assist the President in verifying residence and age eligibility.
  3. Conduct the tryouts, the player draft and all other player transactions or selection meetings.
  4. Prepare for the President’s signature and submission to Little League International, team rosters, including players claimed, and the tournament team eligibility affidavit.
  5. Notify Little League International of any subsequent player replacements or trades.
  6. Administer the divisional player pool.

VP Safety Officer: The VP Safety Officer shall:

  1. Be responsible to create awareness, through education and information, of the opportunities to provide a safer environment for children and all participants of Little League.
  2. Develop and implement a plan for increasing safety activities, equipment and facilities through education compliance, ad reporting.
  1. Education-should facilitate meetings and distribute information among participants including players, managers, coaches, umpires, league officials, parents, guardians and other volunteers.
  2. Compliance-should promote safety compliance leadership by increasing awareness of the safety opportunities that arise from these responsibilities.
  3. Reporting- define a process to assure that incidents are recorded, information is sent to league/district and national offices, and follow-up information on medical and other data is forwarded as available.

VP Technology: The VP of Technology shall:

  1. Set up and manage the league’s official website (site authorized by Little League International)
  2. Set up online registration and ensure the league rosters are uploaded to Little League.
  3. Assign online administrative rights to other local volunteers.
  4. Encourage creation of the team websites to managers, coaches and parents.
  5. Ensure that league news and scores are updated online on a regular basis.
  6. Collect, post and distribute important information on league activities including direct dissemination of fund-raising and sponsor activities to Little League Baseball, Incorporated, the district, the public, league members, and the media.
  7. Serves as primary contact person for Little League and Bonzi regarding optimizing use of the Internet for league administration and for distributing information to league members and to Little League Baseball, Incorporated.
  8. Develop and manage Social mediaaccounts.
  9. Work with board to maintain effective and transparent communication with the baseball community.

VP of Fundraising and Sponsorship: The VP of Fundraising and Sponsorship shall:

  1. Solicits and secures local sponsorships to support league operations.
  2. Collects and reviews sponsorship and fundraising opportunities.
  3. Organizes and implements approved league fundraising activities.
  4. Coordinates participation in fundraising activities.
  5. Maintains records of monies secured through sponsorship and fundraising initiatives.

VP of Volunteer Development: The VP of Volunteer Development shall:

  1. Continue development of volunteer base for related activities and events. i.e... Opening Day, tournaments, all-stars, coaching, team mom, etc.....
  2. Actively work with level VP's to ensure quality umpire opportunities and education.
  3. Seek committee members and help maintain records of volunteer hours and work.

VP of Equipment and Field Coordination: The VP of Equipment and Field Coordination shall:

  1. Order items needed for the season (e.g., baseballs, scorebooks, etc.)
  2. Prepare team equipment bags and distribute at beginning of season.
  3. Arrange for return of equipment at end of season to storage facility.
  4. Maintain the quality of the equipment and purchase new equipment as necessary/approved.
  5. Keep the storage facility organized.
  6. Serve as facilities liaison.
  7. Develop practice and game schedules for all levels
  8. Serve as liaison with league/D4 umpires

DUTIES OF COORDINATORS

Special Projects Coordinator: Special Projects Coordinator shall:

  1. Manage grant process for each new project on the 1-3-5 year plans.
  2. Project Manage each scheduled project as they arise to completion.
  3. Actively seek at least one new project for facility or equipment upgrade bi-annually.

Field Maintenance Coordinator: Field Maintenance Coordinator shall:

  1. Purchase materials needed for season (e.g., chalk, Turface, mound clay, etc.)
  2. Prepare fields prior to season and ensure no safety issues
  3. Provide field preparation equipment and materials to each field location.
  4. Ensure backstops, fences and dugouts are in good condition
  5. Maintain Connex and equipment stored there.

Uniforms and Events Coordinator: Uniforms and Events Coordinator shall:

  1. Manage distribution and return of all uniforms (regular, post and Fall ball).
  2. Make recommendations to board for purchase of uniforms.
  3. Execute pre-season purchase of new uniforms.
  4. Ensure WLL brand is universally applied and maintained on all uniforms.
  5. Coordinate Opening Day and special events activities
  6. Initiate ideas and events to enhance the overall game experience for kids and families

Umpire Coordinator: Umpire Coordinator shall:

  1. Recruit/register umpires.
  2. Plan and execute training program and provide rulebooks.
  3. Observe umpires during games, provide feedback and evaluate division placement.
  4. Investigate all complaints.
  5. Communicate to Managers/Coaches proper etiquette to be used when communicating with umpires during games, particularly disputes.