DOSSIER CHECKLIST - Department of Pathology and Laboratory Medicine
Promotion from Assistant to Associate Professor, and Associate Professor to Professor as well as Tenure Review
Provided by faculty member:
Cover letter. Often overlooked, but extremely important. This simple letter should clearly state the candidate’s current position as well as the requested action. If you are a “non AAUP represented” faculty member (see FAQS), you should also indicate whether you want to have your dossier voted on by the entire RPT committee or if you only want other “non-represented” members to vote. Click here for a cover letter template.
Current curriculum vitae of faculty candidate. The listing of authors or publications in the bibliography must be in the order in which they were published in the journal. The titles of the publications and their inclusive paging within the journal must be listed. Abstracts and books must be listed separately from full papers. The CV must list funding agency, the name of the principal investigator(s), the title of the project, level of funding, and project period. A summary of courses taught and lectures given must be included to document teaching. A summary of clinical activities should be included, if relevant. Lists of committees should include dates of service, the full name of the committees, the organization for which the committee works, and a brief description (1 or 2 sentences) of the duties of the committee.
List of potential recommenders – Letters of recommendation are required from faculty who are in a position to judge the quality of the candidate's activities (see below for number and qualifications of recommenders with respect to requested RPT action). The candidate must provide a list of preferred recommenders, their contact information (email especially) and 1-2 sentences describing their qualifications for evaluating the candidate.
Tenure Track: At least three letters of recommendation from individuals outside the University of Cincinnati are required. It is recommended that these letters be from individuals in other scholarly institutions who are nationally or internationally recognized for their scholarly accomplishments in the candidate's field. These letters are in addition to recommendations which may come from former supervisors and/or associates of the candidate. In addition, at least three letters are required from individuals within the University.
Research Track: Same as for Tenure Track.
Clinical Track: At least three letters of recommendation from faculty who are in a position to judge the quality of the candidate's activities are required.
Field Service Track: At least three letters of recommendation from faculty who are in a position to judge the quality of the candidate's activities are required.
Adjunct Track: At least three letters of recommendation from faculty who are in a position to judge the quality of the candidate's activities are required.
Volunteer Track: At least three letters of recommendation from faculty who are in a position to judge the quality of the candidate's activities are required.
Secondary Appointments: At least three letters of recommendation from faculty who are in a position to judge the quality of the candidate's activities are required.
Personal statement from candidate which includes a description of the individual's career goals. (Not to exceed two pages.) Click here for an example personal statement.
Documentation of excellence and effectiveness in teaching including evaluations from students, residents, and peers. The evaluation methods should be clearly defined and described by the individual department in a formalized manner. Weight will be given to the development and organization of new and innovative teaching or evaluation methods, the restructuring of clinical services to include a greater educational component, course or resident rotation organization and administration, as well as participation on departmental, college, and national education committees.
Materials allowing evaluation of the candidate's contributions to service, administration, and other university, community and national efforts.
Provided by Department:
Record of Action form.
Department Director's recommendation in letter form and approval signature on Record of Action form.
Department ARPT Committee Chair's approval signature on Record of Action form.
Initial letter of appointment.
Copies of any annual evaluations.
This information was distilled from the UC Faculty Affairs Website: