Dorchester Arts Forum

MINUTES OF THE FIFTH ANNUAL GENERAL MEETING

HELD IN THE BOROUGH GARDENS HOUSE

ON WEDNESDAY, 27 JUNE 2007

6pm

Judy Lindsay (Chair) (JLi) Dorset County Museum

Jude Allen (JA) West Dorset District Council

Maggie Ansell (MA) Dorchester Community Plays/Dorchester Drama

Sue Cottam (SC) Dorchester Arts Centre Board

Alex Gannon (AG) Dorchester Film Society

Peter Lightfoot (PL) Dorset Visual Arts

John Lock (JL) St Mary’s Church

Alistair Nisbet (AN)

Christine Pfaff (CP) DCS

Roger Reagan (Treasurer) (RR) Brownsword Hall Committee

Don Rowley (DR) Dorchester Art Club

Lloyd Thomas (LT) DCS/DCMMS

Vanessa Williams (VW) Dorchester Ballet & Dance Club

In attendance:

Julia Critchley Honorary Secretary

1. APOLOGIES

Clive Gameson Dorchester Arts Action Group

John Gillard Charlton Down Village Hall

Sheila Heatley U3A

Sharon Hayden Dorchester Arts Centre

Dennis Holmes Dorchester Town Council

Lorna Low

Mike Nixon Thomas Hardy Society

Brian Parkhurst Dorset Composers’ Association

Jane Soole

2. MINUTES OF THE FOURTH ANNUAL GENERAL MEETING HELD ON

29 JUNE 2006

These were accepted as a true record and signed by the Chairman.

3. CHAIRMAN’S REPORT

Report attached to the minutes. JL thanked the Chairman for her excellent year of service.

4. TREASURER’S REPORT

An up-to-date statement of account was circulated and this was discussed.

The accounts were received and approved. Copy attached to these minutes.

5. ELECTION OF OFFICERS

Election of Treasurer

In the absence of any nominations, it was agreed that Roger Reagan would act as Treasurer for another year.

Election of Honorary Secretary

In the absence of any nominations, it was agreed that Julia Critchley would act as Honorary Secretary for another year

Election of Chairman

A nomination had been received for Chairman. Unfortunately, this nomination had been received too late for consideration.

The nomination for Judy Lindsay to act as Chairman for another year:

Proposed by John Lock

Seconded by Lloyd Thomas

Eight ‘Yes’ votes were recorded

Independent representative on the steering group

This nomination was also received too late for consideration. The Chairman suggested holding a steering group meeting to discuss co-opting the late nomination. The Honorary Secretary to send out a registration form to AN for completion.

6. ANY OTHER BUSINESS (extra item – not on agenda)

(a) It was agreed that profile of the arts forum needs to be raised locally. AN reported that the arts centre was updating their website and the arts forum would be welcome to add a page.

(b) It was suggested that the steering group minutes be made available on dorsetforyou website. JA agreed to liaise.

(c) SC asked whether schools would be permitted to hire the equipment. It was agreed that PTAs would be eligible to hire the equipment, but schools should approach DSET.
7. CLOSE OF FORMAL MEETING

The Chairman thanked everyone for attending and the meeting closed at 1835 hours.

A presentation by Linda Screen on the The Maltings Arts Centre followed.

These minutes were prepared by

Julia Critchley on behalf of Judy Lindsay,

Chair, Dorchester Arts Forum

Signed …………………………………… Date …………………

Judy Lindsay

Chair