IT Request Form
IT Request Form
New hire, procurement and authorization
Table of contents
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Table of contents
1New Hire Internal/External
1.1New Hire
2Employee Position changes / Staff changes
2.1Employee / Apprenticepositionchange
3Employee Leave
3.1Leave
4Hardware
4.1Workstation
4.2Exchange
4.3Reordering / Accessories
4.4Printers
5Software
5.1Software
5.2Citrix Software
5.3Other Software
5.4Request new Software
6Authorization
6.1File authorization
6.2SAP authorization
6.2.1System/Client
6.2.2Reference User
6.2.3Function
6.2.4Role
6.3Citrix authorization
6.4SharePoint authorization
6.5Intranet authorization
6.6IMS 2.0 authorization
6.7Lync Response Group authorization
6.8Outlook Mail
6.9Outlook Calendar
7SharePoint Site
7.1Request new SharePoint Site
8Training
8.1Training form
9Approval
Author
Implenia Group IT
Input
To create a new Employee Account, you must complete all required fields (marked with *).
Please consider that processing time for a new employee is at least 10 working days.
User requirements:
The created account is for personal use only. Responsibility for this account lies with the user. Login information (username/passwords) should not be made available to third parties. Disregarding these rules will result that the account will be immediately blocked.
1New Hire Internal/External
1.1New Hire
Applicant*:Last NameFirst Name
Supervisor/person in charge*:Last NameFirst Name
Phone number*:Number
Type of Hire*:Select here
Type of Vacancy*:☐Replacing: First and Last Name
☐New Vacancy
Greeting Form*:Select here
Title*:Select here
Last Name:Last Name
First Name:First Name
Language:Select here
Company Name*:Select here
Location*:Select here
Business Unit *:Select here
Department*:Department
Primary Role*:Role
Department Phone number*:Number
Direct Phone number:Number
Mobile number:Number
Phone number ext. Employer*:Number
E-Mail ext. Employer*:E-Mail
Entry Date*:Select here
Leave Date*:Select here
Cost Center*:Number
An end date must always be given for external employees. Access will be denied from this date onwards. If the activity ends at an earlier date or extended access is required after the expiration date, nd send a copy to the supervisor. Please allow five days for processing requests.
2Employee Position changes / Staff changes
2.1Employee / Apprenticepositionchange
Please note that when a Position changes to a new business Unit, all previous approvals set by the IT Group will be reset to the basic account settings.
In Case that anexternal employees requires itsAccount to beExtended, an Email from the Supervisor or the HR Departmentis sufficient. Please consider that without a new End Date, we will automatically set the date to 31.01of the following year.
In Case that an internal employees requires its Account to beExtended, anadditional Email from the Supervisor and the HR Department is required.
Please send the mail to . Please allow five days for processing requests.
Applicant*:Last NameFirst Name
Supervisor/Person in charge*:Last NameFirst Name
Type of change*:Select here
Change valid at date*:Select here
Form of Greeting*:Select here
Last Name*:Last Name
First Name*:First Name
Username*(Windows Login):Username
Language*:Select here
Phonenumber / Mobilenumber*:Number
Name Change:New Name
Change valid until:Select here
Additional Lync Activation:☐
Company Name*:Select here
Location*:Select here
Business Unit*:Select here
Department*:Department
Primary Role*:Role
SAP Role: Analog User
Cost Center*:Number
3EmployeeLeave
3.1Leave
If an Employee leaves the company, all hardware provided by the IT Group has to be returned.
Form of greeting:Select here
Last Name:Last Name
First Name:First Name
Phone number / Mobile number*:Number
Company Name:Select here
Location:Select here
Business unit:Select here
Leaving date: Select here
Position:Position
Workingplace:Select here
Mobile Type:Select here
Computer Name:PC00XXXX
Computer-Modell:Select Here
Serial Number:Number
Monitor:☐
Dockingstation:☐
Keyboard:☐
Mice:☐
Contact-Person PickupFirst and Last Name
Pickup AddressAddress
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4Hardware
Applicant:Last NameFirst Name
Supervisor/person in charge:Last NameFirst Name
Recipient:Last NameFirst Name
Cost Center:Number
Company Name:Select here
Delivery Address:Address
4.1Workstation
You cannot claim any kind of device.
Quantity CAD,surveyorsand receptionists will automatically be given a second 23"monitor.
NameKeyboard Layout Description
☐Building sitesSelect hereSelect here
☐OfficemobileSelect hereSelect here
☐OfficestationSelect hereSelect here
☐CAD mobileSelect hereSelect here
☐CAD stationSelect hereSelect here
4.2Exchange
State the reason for the exchange:Reason
Please provide the model:Select here
Enter the old Hostname:Hostname (for ex. PC123456)
Give the new model:Select here
4.3Reordering / Accessories
Employees working in CAD, Calculators or Receptionist Position are entitled to a second 23 "monitor.
NameReasonDescription
☐MonitorSelect hereSelect here
☐DockingstationSelect hereSelect here
☐MouseSelect hereSelect here
☐AC AdapterSelect hereSelect here
☐Video AdapterSelect here
☐Presentation systemSelect here
☐TVSelect here
☐KeyboardSelect here
☐Notebook bag
☐Desktop speakers
☐Ext. DVD drive
☐UC HeadsetSelect hereSelect here
☐UC OfficephoneSelect hereSelect here
☐UC Conference phoneSelect hereSelect here
☐UC Busy lightSelect here
☐UC Videocommunicationssystem for small groups
☐Other
☐Other
☐Other
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4.4Printers
You cannot claim to a personal printer.
Sites and consortium printers:
Printing supplies for building sites and consortium:
5Software
Applicant:Last NameFirst Name
Supervisor/person in charge:Last NameFirst Name
Recipient:Last NameFirst Name
Cost Center:Number
Only software approved by Group IT will be installed.
5.1Software
Select Here
Select Here
Select Here
Select Here
Select Here
5.2Citrix Software
Please specify the software Bebsol and Primas to an analog user or permission.
Select hereAnalog User
Select hereAnalog User
Select hereAnalog User
Select hereAnalog User
Select hereAnalog User
5.3Other Software
Other
Other
Other
5.4Request new Software
For Software that is not listed in the Implenia Catalogue, please request a New Demand Form via Email.
Request new Software:
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6Authorization
Applicant:Last Name, First Name
Supervisor/person in charge:Last Name, First Name
Recipient:Last Name, First Name
6.1File authorization
It is needed to name the folder path f.e. Z:\IRE\DII\Risk.
Authorizations cannot be given „analog“ to another Employee.
access rightFolder path
access rightFolder path
access rightFolder path
access rightFolder path
access rightFolder path
6.2SAP authorization
6.2.1System/Client
Please select here all the Client you need access to.
☐CP1 / 100Anlagen
☐CP1 / 200Implenia Deutschland GmbH (Rümmingen)
☐CP1 / 250ARGE (Implenia Schweiz AG)
☐CP1 / 300Implenia Norway ALT
☐CP1 / 500Implenia Schweiz AG
☐ERP / 500ARGE (Implenia Construction)
☐ERP / 005Implenia Construction
☐HRP / 010HR System
☐NOP / 100Implenia Norway NEW
6.2.2Reference User
Please write here the name of an employee which already got these authorizations.
Analog User
6.2.3Function
Please write here your primary Function f.e. Controller, Supervisor.
Function(s)
6.2.4Role
If available , you can specify the roles you need here . Please also specifying the systems if you specify multiple systems under point 5.2.1.
New authorization
New authorization
New authorization
New authorization
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IT Request Form
6.3Citrix authorization
For the authorization XA_IDC_ClientDriveRedirection,it is needes that the Implenia Schweiz AG NDA get signed.
The NDA receive them from .
New authorization
New authorization
New authorization
New authorization
New authorization
6.4SharePointauthorization
access righSharePoint URL / Path
access righSharePoint URL / Path
access righSharePoint URL / Path
access righSharePoint URL / Path
access righSharePoint URL / Path
6.5Intranet authorization
New authorization
New authorization
New authorization
New authorization
New authorization
6.6IMS 2.0 authorization
Select herevisibility projectsUser
Select herevisibility projectsUser
Select herevisibility projectsUser
Select herevisibility projectsUser
Select herevisibility projectsUser
6.7Lync Response Group authorization
Response group
Response group
Response group
Response group
Response group
6.8Outlook Mail
☐Increase mailbox size
☐Apply for new mailing list Mailing list name
☐Apply for right to access group mailboxMailbox name
☐Apply for new group mailboxMailbox name
☐Access to other mailboxes:Mailbox name
6.9Outlook Calendar
☐Meeting rooms authorizationmeeting room
Access to third-party mailboxes may only be granted with the written consent of the Owner. Signed confirmation must be sent to the following email address:
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7SharePoint Site
Applicant:Last NameFirstname
Supervisor/person in charge:Last NameFirstname
Recipient:Last NameFirstname
7.1Request new SharePoint Site
Examples to the SharePoint Solutions Team website, Project website and own Developments, you can find HERE.
Select hereaccess right
Select hereaccess right
Select hereaccess right
8Training
8.1Training form
Training
9Approval
☐I hereby confirm the accuracy of the information given abovein this order as approved by my supervisor.
Applicant:Last Name, First Name
Date:23.01.2017
Please send the completed form as a PDF to the following email address:
Version1.81Implenia Group IT
28.07.2016