<DOCUMENT TITLE> POLICY AND PROCEDURE
[Document title is capitalised, Arial font, 16pt, bold] /

CONTENTS

1PURPOSE

2SCOPE

3POLICY STATEMENT

<Sub-headings are not numbered>

4PROCEDURE

<Sub-headings are not numbered>

5RESPONSIBILITIES

Compliance, monitoring and review

Reporting

Records management

6DEFINITIONS

Terms and definitions <delete if not required>

7RELATED LEGISLATION AND DOCUMENTS

8FEEDBACK

9APPROVAL AND REVIEW DETAILS

10APPENDIX <or APPENDICES> <delete if not required>

[IMPORTANT NOTES]

[Use this Blank Policy and Procedure Template (with formatting) for writing a policy and procedure in the approved format. For information about what information to include in each section and how to write it, refer to the Policy and Procedure Template with Instructionsand use it as a reference tool. Both templates are on the Policy Portal.

To identify what template to use (e.g. a policy and procedure combined, a standalone policy, a standalone procedure, or a guideline), refer to the Policy Document Development and Review Procedure.

If experienced, use the automated contents table and auto-number the paragraphs (automatic numbering has been set up in this template); otherwise, number the paragraphs manually and the Policy Portal Administrator will update the contents table.Contact the Policy Portal Administrator () with any questions about using this template.]

1PURPOSE

[Heading Level 1 is capitalised, numbered, Arial font, 12pt, bold]

1.1Add text>

[Body text is in numbered statements/paragraphs. Use sentence case in Arial font, 10pt, black. Include a list with bullet points if needed.]

2SCOPE

2.1<Add text>

3POLICY STATEMENT

3.1<Add text>

[Body text is in numbered statements/paragraphs. Use sentence case in Arial font, 10pt, black.]

[For each statement/paragraph, maintain numbering in the left margin and indent text at 1 cm. For simplicity, limit numbering to three levels:

  • first level (i.e.1, 2, 3)
  • second level (i.e. 1.1, 1.2, 1.3)
  • third level (i.e. 1.1.1, 1.1.2, 1.1.3). Only use third level numbering if absolutely necessary.]

[When using lists, apply bullet points and/or alpha characters consistently throughout the document. Use the automatic text indents for bullet points and apply 6pt spacing after each statement/paragraph/point in the list, except the last one in the list – see the examples below.]

3.2[Statement/paragraph

  • bullet point
  • bullet point, and
  • bullet point.]

3.3[Statement/paragraph

a)alpha character

b)alpha character, and/or

c)alpha character.]

<Sub-headings are not numbered>

[Heading Level 2 is sentence case, not numbered, Arial font, 12pt, bold]

3.4<Add text>

<Sub-sub-headings are not numbered; only use if absolutely necessary>

[Heading Level 3 is sentence case, not numbered, Arial font, 10pt, bold]

3.4.1<Add text>

4PROCEDURE

4.1<Add text>

4.2<Add text>

4.3[Statement/paragraph

  • bullet point
  • bullet point, and
  • bullet point.]

4.4[Statement/paragraph

a)alpha character

b)alpha character, and/or

c)alpha character.]

<Sub-headings are not numbered>

[Heading Level 2 is sentence case, not numbered, Arial font, 12pt, bold]

4.5<Add text>

<Sub-sub-headings are not numbered; only use if absolutely necessary>

[Heading Level 3 is sentence case, not numbered, Arial font, 10pt, bold]

4.5.1<Add text>

5RESPONSIBILITIES

Compliance, monitoring and review

5.1<Add text>

5.2<Add text>

Reporting

5.3No additional reporting is required. [or replace this statement with details of any required reporting]

Records management

5.4Staff must maintain all records relevant to administering this policy and procedure in a recognised University recordkeeping system. [or replace this standard statement with another if it conflicts with specific recordkeeping requirements]

6DEFINITIONS

6.1Terms not defined in this documentmay be in the University glossary.

Terms and definitions <delete if not required>

[Heading Level 2 is sentence case, not numbered, Arial font, 12pt, bold]

Term: <Definition> [Add terms and definitions if required and list in alphabetical order, otherwise delete]

Next Term: <Definition>

7RELATED LEGISLATION AND DOCUMENTS

<Add name of relevant legislation, standard, policy or other document>

next document in list>

[List documents in alphabetical order using Arial font, 10pt. Use 6pt after spacing, except for the last line. Donot use italics in this section. Use hyperlinks to link documents to relevant website homepages, e.g. Federal or State legislation website, CQUniversity’s IMPortal homepage, government department homepage. List each document on a separate line.]

[When listing legislation, regulations and/or government policy in this section, also include their jurisdiction as this may not be clear from the title, e.g. Financial Accountability Act 2009 (Qld) or Corporations Act 2001 (Cwlth).]

8FEEDBACK

8.1University staff and students may provide feedback about this document by emailing .

9APPROVAL AND REVIEW DETAILS

[The editable table content below is in Arial font, 9pt, black.]

Approval and Review / Details
Approval Authority / <Add the relevant approval authority, i.e. Council, Academic Board or Vice-Chancellor and President>
Advisory Committee to Approval Authority / <Add the relevant advisory committee, e.g. Learning and Teaching Committee
Administrator / <Add the title of position/s with overall responsibility for compliance, monitoring and review>
Next Review Date / <DD/MM/YYYY<Policy Portal Administrator updates this information.>
Approval and Amendment History / Details
Original Approval Authority and Date / <Add the relevant approval authority DD/MM/YYYY>
Amendment Authority and Date / <Add the relevant approval authority DD/MM/YYYY>; <Policy Portal Administrator adds the latest amendment information.>
Notes / <If relevant, add notes to alert readers about the document/s this one replaces, e.g. This document consolidates and replaces X Policy, Y Procedure and Z Procedure.>

10APPENDIX <or APPENDICES> <delete if not required>

<Add diagram/s or flowchart/s, if needed>

<Document Title> Policy and ProcedureEffective Date: [DD/MM/YYYY – entered by Policy Portal Administrator]

Reference Number/Code: [Policy Portal Administrator adds number/code]Page 1 of 4

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