Mentorship Activity
Mentorship Meeting Document
Your Name:Mentor's Name/Title: /Executive Director
Company:
Meeting Date:
General Information about Mentor
1. / Length of time in current position/organization: 7 years
2. / Major job responsibilities: Reporting to the Board of Directors, the Executive Director’s responsibilities include:
Operations: oversee the running of the office, attend and manage food pantry, oversee the utilization of volunteers, supervise the Project Manager and interns, and keep in sync with the Operation’s Director to implement the mission
Finances: work with Treasurer and office staff to responsibly handle the organization’s finances, including tracking cash flow, running payroll, overseeing daily accounting (accounts payable/accounts receivable), preparing monthly financial statements, and developing an annual budget
Development: manage grants calendar, pursue new grant funding, manage grant funds and activities (including reports), coordinate an annual fundraising campaign, oversee the planning and implementation of special events, establish and maintain excellent rapport with donors, and cultivate new donor relationships
Marketing: develop and implement a marketing plan, promote the work of the organization through effective public relations, serve as a spokesperson for the organization at events, in the community, and with the media
Succession Planning: work with Director to capture and record information regarding donors, programming (both food pantry and educational programming), musicians, and general historical information about the organization and the Director role and responsibilities with a view to sustaining MFP’s mission into the future
Board Liaison: maintain effective, accurate, timely and regular communication with MFP’s board of directors to enable the Board to make informed decisions and for the Board to provide leadership support, direction and community.
3. / Past career path which led to this position:
She currently works as the Public Relations and Community Director at her local church. In that position, she interacts with local and state representatives in an effort to address the needs of the community as it relates to the church involvement. As public relations and community director she indicated that she must balance the need to share the church's accomplishments and activities with the public while also ministering to the congregation through in-house publications. She stated the job can be challenging and stressful, as the PR officer has to put the church in the best light while sometimes tackling tough issues of faith and morality.
As she went out into the community, she identified a society need that needed to be addressed, that was to provide nutritional meals to family in need. Thus she transitioned to begin the work at Minnie’s Food Pantry.
Job/Profession of Mentor
1. / What a typical day is like?I start my day by checking email for important messages from board members, funders and others. Before leaving for the office, I scan the news to see what, if anything, is happening in Congress or in the Oregon Legislature pertaining to addressing the needs the hungry. My workday officially begins when I arrive at my office. I spend much of my day in meetings with staff, donors, board members and partners in government, business and other nonprofits. On top of that, I spend a lot of time emailing and on the phone. I also spend part of each day reviewing documents, usually grant proposals, policy documents. I always touch bases with my Director of Operations in regards to the daily operations of the food pantry.
2. / Personal likes/dislikes of job/profession: I like knowing that the food I give to those in need will allow for them to prepare breakfast, lunch and dinner for their families. I like being able to provide healthy nutritious meals to families. I like that churches, schools, organizations and corporations come together to meet the society need of those needing simple as their next meal.
4. / Major rewards of occupation/job:“If you can’t feed 100 people, then Feed just ONE” is the slogan of Minnie’s Food Pantry. Minnie’s Food Pantry took their slogan Feed Just One, and it made it the vehicle to provide food on tables and smiles on the faces of many hungry kids in the community. “I know what it feels like to be hungry and not know how you’re going to feed your children. I know the feeling of shame you receive by having to go to the government and lose your pride and integrity because you are not able to keep food on the table. It is our mission to provide healthy meals to families without the shame. Together we can reduce hunger and change lives.”
5. / Skills most utilized in profession/job: Fundraising skills, marketing skills, oral and written skills
Future Sessions
1. / Your goals and mentor's goals for future sessions:
*Catch up with each other…anything new, exciting? Urgent, pressing? Focus mostly on theprotege…mentor will get his/her chance later.
*Mentor shares information and examples about their job/industry that would interest the mentee.Examples: "What I learned this week" on the job (that they don't teach you in school), copies of articles from journals or industry blogs, stories of "life in the trenches", and the actual finished product (website, print piece, etc.) in hand are all good ideas.
*Give the opportunity for the mentee to ask any questions they want from the mentor. If they offer none, be ready with a couple questions that will spur conversation.
*The mentee writes down a list of qualities, attitudes, and behaviors that the "Mentor From Hell" wouldhave, and the mentor does the same for the "Mentee from Hell". What would they NOT do? What would they say or NOT say? Share with each other. The mentor will give the mentee their list to keep and vice versa.
*Customize the mentoring experience with input from both
parties. Expectations and the relationship are clarified and boundaries are defined.
- What do we expect to learn from each other?
- Personal benefits these sessions will have to each of us?
- Where, how often, and how long will we meet?
- How happy are you for me to challenge and confront you?
- How do you feel about receiving blunt feedback?
- How formal or informal do you want our meetings to be?
- When will we end our mentoring relationship? (this can be left open-ended)
- Frequency/mode of contact? (emails and phone numbers should be exchanged)
- Confidentiality: mentor assures mentee that he/she will keep all sensitive information
confidential.
- Rules on socializing outside of the mentoring sessions should be defined.
*Now that you've gotten to know each other a little bit better, and the comfort level has been increased, some harder-hitting questions can be asked. Again, the mentor can choose to answer any of these questions as well.
- Exchange information on what we are each passionate about.
- What are your career aspirations?
- Short and long term goals?
- Talents?
- Personal strengths?
- Weaknesses?
- Fears?
*What is your unique career dream? How will you reach this goal? What opportunities will prepare you to reach it?
2. / Other:She is passionate about fighting hunger and uses both local and national media to voice her passion. Through her leadership, the Food Pantry has been on The Talk, ABC World News with Diane Sawyer, ABC, NBC, all local media channels and the BET network awarded Minnie’s Food Pantry $30,000.00 for their work in the community.
LTEC MENTORSHIP
Your name:Meeting Date: / Mentor's Name/Title:
Company: UNT Department of Dance and Theatre
General Information about Mentor
1. / Length of time in current position/organization: / roughly 20 years at UNT.
2. / Major job responsibilities: / Act as costume designer/mentor to students acting as costume designer, teach classes including costume design, History of Costume and Decor and makeup.
3. / Past career path which led to this position: / Professor at Stanford, Santa Clara and California state. Worked as a designer. She got her MFA at Carnegie Mellon University
Job/Profession of Mentor
1. / What a typical day is like? / While she doesn’t really think she has typical days, she does have a class schedule she has to work around. Usually its Makeup/Costume III until noon, then she breaks for lunch. After lunch, she does what is needed for special problems classes (this semester it is just me) and does what is needed for the productions the Dance and Theatre department is working on.
2. / Personal likes/dislikes of job/profession: / LIKES
- the department is small, but well stocked and reasonably well funded.
- she is able to teach specialty classes that allows her to have one on one mentoring with students, which allows them to learn more material
- she does not feel that students are as responsible or responsive as they used to be. She doesn’t like that because she grades harder and has more challenging material than other professors in the department that she typically gets bad student evaluations, which leads to department heads discussing the importance of the classes she teaches.
- Recent budgetary changes require the department to spend all of the money it has or the budget will not be renewed the next year. This frustrates her as sometimes we have large shows and sometimes we have small shows so its hard to maintain the budget when we only have small shows. This is an aspect of being a professor I haven’t really given much thought about, and was enlightening to hear about.
4. / Major rewards of occupation/job: / She couldn’t remember specifically, so she told me to go to her page on the dance and theatre website. She received “the L.A. Drama Critic’s Circle Award for Playboy of the Western World at the South Coast Repertory Theatre and several Dramalogue awards”
5. / Skills most utilized in profession/job: /
- knowledge of costume history
- patterning and stitching skills
- knowledge and experience with makeup and wigs
- knowledge and experience with designing professionally
Future Sessions
1. / Your goals and mentor's goals for future sessions: /
- Teach me basic Millinery as it is a rare skill that will give me an edge in the job market.
- Go over my most recent design experience and discuss ways to improve/things I did well
- Discuss with me potential jobs I discover and what I need to do to be qualified/get the job.
2. / Other: / Barbara has been my mentor for awhile now, and I’m very lucky for that. I can attest that having a mentor can make all the difference in adequately preparing you for the workplace. Being able to work with her and learn the professional way of doing things all the while receiving proper guidance and forgiveness for internships in the area for after I graduate, and hopefully I will be able to get a few and find a new mentor for after I graduate ignorance has been very beneficial. I have applied for several school this semester.
Mentor's Name/Title: Mr. X/Owner
Company: XYZ Enterprise
General Information about Mentors
1. / Length of time in current position/organization: Been working in the business for over 30 years. He opened his own business back in 2005.
2. / Major job responsibilities: Financing homes, selling homes, check and purchasing perspective land for future homes, managing the employees at both office locations (Lewisville, TX and Elk City, OK).
3. / Past career path which led to this position: Mr. X worked at a bank doing finance for mobile homes in Florida since 1986. He realized that the way to be more successful and own a mobile home company not just work for the bank that finances the homes.
Job/Profession of Mentor
1. / What a typical day is like? Mr. X usually arrives to the office around 8 a.m. Monday-Saturday and stays at the office till 6 p.m. Every now and then he will work from the Elk City office but mostly the Lewisville office. He will talk to possible customers and manufactures. He has to have homes delivered to different properties and work with the banks and manufactures on money.
2. / Personal likes/dislikes of job/profession: His personal like is that he is the boss of his own company which means freedom. The thing he hates the most is that since it is retail he sometimes has to work Sunday’s or even come in on the days that he has taken off.
4. / Major rewards of occupation/job: He believes that the money is rewarding. He is able to provide for his daughter and because of owning his own business, she is able to go to her dream college.
5. / Skills most utilized in profession/job: Mr. X believes that you have to have a very dynamic personality to be successful in this profession because you deal with multiple different personalities.
Future Sessions
1. / Your goals and mentor's goals for future sessions: Mr. X’s goal for me is to become a salesman over the next few years. His personal goal is to open another office somewhere in TX.