2016-17 Provisional Facilitators Conference Calls

Host:Aimee Newswanger / X Y / Host: Sue Zeiders / X Y
Western Region / Central Region / Eastern Region
Scott Semow / Y / Sharon Emerick / Y / Loriann Hoffman / Y
Jodi Wolpink / X / Jessica Jenkins / Y / Kevin Hubbard
Amy Shuffstall / Y / Jen Sweitzer / X / Stephanie Blake
Kim Taylor / Y / Susan Blackburn
Romy Steinauer / Shyno Thomas / X
Pamela Prowell / X / Lis Clark / X
Luanne Gould / Y / Mary Whiteman / X
Cindy Sunderland / Y / Stacy Delaney
Jamie Cunningham / X / Johanna Morales / Y
Robyn Lacy / Y / Kim Farmer
Jennifer Hockensmith / X / Patti Chapman / Y
Mary Lee Salerno / X / Suzanne Hoyes
Kim Tomlinson / Y / Diane Deane
Janna Gohl / Christopher Rouse
Lisa Stash / Beth Huertas
Jamie Cataldo / X
IF: Kristine Scarpaci and Bo / IF: / IF:
IF: / IF: / IF:
SLT: Lisa Gragg / Y / SLT: DeVoka Gordon / X Y / SLT: Winnie Richards / X
SLT: / Julia Slater / X Y

IF=Independent Facilitator, SLT=State Leadership Team Member X=present during Friday call, Y= present during Monday call

Dates: March 10 and 13, 2017

Expected Participants / Topics for discussion: Database Review / Notes from Discussion
All provisional facilitators.
Interested independent facilitators.
Interested state leadership team members. / Welcome and Introductions
To begin the link to go is:
Data requirement review.

Log in
PW ProvFac>Data>Early Childhood PAPBS Network Data Requirements
Database

Review tutorials:
Log In
Entering staff
Entering Classrooms
Entering BoQ Data
Use of coaches logs
Pyramid Model Consortium highlights
/ Monday notes:
(USE CHROME or FIREFOX, not internet explorer)
Confusion around webinars. It is okay if you did not view prior to call. Activity opens at 2pm today. Watch 3 tutorials
Login for PAPBS Early Childhood Database:
If first time, click on forgot email. Please check junk email.
To find tutorials click on question mark beside name.
There will be a few changes with the database. Our manual is more accurate than the videos.
PAPBS website:
How to get to the database in case you forget.
Data Collection Tools
Getting started with the EC papbs database
Manual is more accurate than video and available
Practice with Sue’s Learning Center (program level)
Amy Center (building level)
To create a new user go to manage staff;
Give email, name, and title
**you must enter the address of the center**although video says you can skip this step.
(USE CHROME or FIREFOX, not internet explorer)
Confusion around webinars. It is okay if you did not view prior to call. Activity opens at 2pm today. Watch 3 tutorials
Login for PAPBS Early Childhood Database:
If first time, click on forgot email. Please check junk email.
To find tutorials click on question mark beside name.
There will be a few changes with the database. Our manual is more accurate than the videos.
PAPBS website:
How to get to the database in case you forget.
Data Collection Tools
Getting started with the EC papbs database
Manual is more accurate than video and available
Practice with Sue’s Learning Center (program level)
Amy Center (building level)
To create a new user go to manage staff;
Give email, name, and title
**you must enter the address of the center**although video says you can skip this step.
We are not uploading the document, we are naming it under the “Documents Used” box.
How often do we enter the BoQ?: at baseline when you start in the Fall, maybe again in the Spring of the first year and then annually after that each Fall.
Coaches’ Logs:
Find at the center or the program level
Intended to give you an easy way to document time spent with staff and providing coaching.
Click on New Coaches Log
Add date names, focus, topics, etc.
Show time spent in each area and how you spent your time because it can help you figure out how much time you are spending doing specific things. You can take this time log to your administrator to support you or other programs. The logs are a really good way to allow you to analyze your and others’ roles and how time is spent.Some use this for their CLT meetings as well.
Go to edit to email attendees, click on deliver.
Questions/Reflection:
This data supports us at a state level.
All information asked is useful information for you and your program to make decisions.
Friday
Go to the PAPBS.org website in order to download the manual that will guide you through the PAPBS database. Log in, go to provisional facilitators and then “Data
Collection Tools”. The document you want is Entering and Editing Data in the EC PAPBS Database
The tutorials have not been updated since the database itself has been updated. These are a few pieces that are different than the tutorial indicates:

You do have to complete the address when you add staff. You can choose whether to list program address or personal address.
Particular roles are assigned by using the “Team” button from the program or center page, not at the individual person.

Never use Delete!!!!
If you do not get an email when you try to set your password, check your junk and clutter files in your email in case your filters sent the email there.
Use chrome or firefox for the database rather than explorer.
If you haven’t entered staff and classrooms yet, DO IT NOW.
Don’t forget to enter the documents you use to make decisions about the BoQ. Do not give us all the details of how you made the decision. Just enter the name of the document.
Key links:

csefel.vanderbilt.edu
challengingbehavior.org
pyramidmodel.org
Next Call: April 7 & 10, 2017
Topic: Review Family Involvement and Program Wide Expectations
Please remember you can reach out to your regional facilitators:
Julia Slater – Eastern –
Lisa Gragg – Western –
DeVoka Gordon – Western –
Aimee Newswanger – Central –

Please go to this survey link to provide feedback on the call:

Did the webinar(s) provide you with useful information?
-Unsure why no one answered this question both times – I may have not properly shared it via the adobe room. / Yes, I learned something I didn’t know before. / I am not sure / No, I already knew everything covered / No, I think the additional information and resources confused me
Friday
Monday
Was the conference call a good use of your time? / Yes, I learned more about applications of principles / Yes, I got my questions answered / Somewhat, but I still have questions / No, I didn’t learn anything beyond what was in the webinar.
Friday
Monday
Friday: Suggestions for Improvement:
Monday: