Chairperson: Rotating Vice-chair: Haidee Thomas Treasurer: Miranda Mitchell Secretary: Kay Topping

Minutes of Learning Liason Forum Annual General Meeting

at Horsham Museum, 28th September 2015

  • Welcome and Introductions

The meeting started with introductions – see attached for attendees

  • Apologies for absence

Sue Hepburn, Lucy Shipp, Chris Drake, Nerys Tucker, Helen Poole, Anne Concanen

  • Minutes of previous meeting

Minutes of last meeting: as not present it was agreed they would be signed at the next meeting.

  • Matters arising

There were no matters arising

  • Chairman’s Report

Chairman’s report: Helen gave an overview of the progress of LLF from its inception at a coffee morning to its 1st AGM today – please see attached

She expressed her huge thanks to the Executive Committee and everyone else that has helped to make LLF what it is today.

As she stepped down at the meeting a presentation of flowers and a card was made.

  • Treasurers Report.

Treasurer’s report: there is £2000 in the LLF account and around £7569 held by SMP. Please see attached

  • Election of Officers

Election of Officers: Haidee stays on as Vice chair and Miranda as treasurer – Proposed by Kay Topping, 2nd by Virginia Smith & agreed by the meeting

Virginia stepped down as Secretary. Kay Topping was proposed by Haidee Thomas and 2nd by Virginia & agreed by the meeting

Chairman’s post currently remains empty as discussions take place to find a replacement for Helen, as it was felt it should be someone from Sussex. Haidee will step up temporarily. Since the AGM it has been decided that for the next few months there will be a ‘rolling Chair’ with Haidee temporarily acting as Chairman for the Exec Committee.

  • Follow up on Arts Award research

Caroline Bray spoke and answered questions about the Arts Award.

Issued raised included:

Several people have problems with the timing between end of project and getting certificates through, especially with younger children.

One of the issues with the certificates as well is that Trinity ask for the date of birth for every child getting a certificate, and schools do not like to give those details out. It creates another unnecessary block for delivery with schools. IF you could just give the name of the school and put their year group on certs e.g. Sam Collins, Year 3, St. Joseph's School for example, that would be extremely helpful.

There can be a problem was having to keep the young people’s portfolios for the 8 weeks between completing assessment and the moderation

The timescale for the certificates to arrive, which often rolls on to the 4-6 weeks, can be a problem when working with holiday clubs etc as it can be difficult to get certificates to the participants.

Caroline will feed the admin problems back to her ops team

This is the link to the web page where people can book support visits / calls:

  • Plan subject and dates for next year’s meetings.

It was decided to have meetings first week in December and then in Feb & June, two on well-being and one on Education changes. Interest was asked for people to form sub committees for the well being days and an email will be send to those interested to sort dates and who does which day. These dates may be altered dependant on time schedules.

There will be another conference style event next September with the AGM.

  • Signatories change

It was agreed that issues re address and signatories could be sorted by the exec committee

  • AOB

There was no other business