Work Instruction
Functional Area: Endowments Management / Create Security Account
Purpose
Use this procedure to create a new security account.
Trigger
Perform this procedure when a new fund is added to the “A” or “B” Pool. The Financial Processor for Endowments will be notified that a new fund needs to be added to one of the pools through receipt of an A223 form.
Prerequisites
  • A Business Partner must exist in the role of a depository bank.
  • A House bank must exist.
Menu Path
Use the following menu path to begin this transaction:
  • Select AccountingCorporate Finance ManagementTransaction ManagerSecuritiesMaster DataSecurities AccountEdit to go to the Choose Securities Account and Company Code screen.
Transaction Code
TRS_SEC_ACC
Helpful Hints
  • The R/O/C column in the field description tables below defines whether the field is required (R), optional (O), or conditional (C).
  • On certain screens you may have to scroll to view some data entry fields.
  • The User Data tab is for information only. It lets you see the date, time, source of the transaction, and who entered the transaction.

Work Instruction
Functional Area: Endowments Management / Create Security Account
Procedure
1. / Start the transaction using the menu path or transaction code.
Choose Securities Account and Company Code

2. / As required, complete/review the following fields:
Field / R/O/C / Description
Company Code / Required / Organizational unit within Financial Accounting
Example:
UC
Securities Account / Required / A unit used for position management and valuation; A securities endowment fund
Example:
R200606
/ The Hierarchy box on the left side of the screen is for information only. If you click the triangle, you will get a list of all Security Accounts that have been created.
3. / Click .
Create New Securities Account

4. / Click .
/ You can create a new security account by completing the Copy Reference section with the Company Code and Sec. Acct that you want to copy. This will fill in all the information that you need in the Bank Data and Other tabs. However, this will also fill in the Sec. Account ID from the Sec. Acct field that you are copying and this will need to be changed.
Create Securities Account XXXX in Company Code UC (Bank Data tab)

5. / As required, complete/review the following fields:
Field / R/O/C / Description
Sec. Account ID / Required / Allows for more detailed information for a securities account
Example:
MitchelI Observatory
Depository bank / Required / Name or number of the depository bank from partner management
Example:
APOOL
CIearing acct / Optional / Account number of the cash clearing account for the depository bank
Example:
N/A
Sec.acct number / Optional / The number of the securities account at the depository bank
Example:
N/A
House bank / Required / This is a five character alpha numeric field that uniquely identifies a bank account and used in combination with the house bank ID to identify the bank account; It should be named some type of naming convention that is easily identified
Example:
FIFT1
Account / Required / Identification for an organization’s particular cash account with a financial institution; All information regarding the account is determined using this key
Example:
GEN
Pymnt Crcy / Required / Payment Currency (Eg. USD)
Example:
USD
6. / Click the tab .
Create Securities Account XXXX in Company Code UC (Other tab)

7. / As required, complete/review the following fields:
Field / R/O/C / Description
Beneficiary / Optional / The business entity which is the recipient of revenue derived from a business process
Example:
N/A
Lock FIag Until / Optional / Prevents the selling of a security until a specified date
Example:
N/A
Lock Type / Optional / Specifies the reason for a block
Example:
N/A
Business Area / Required / An organizational unit of financial accounting that represents a separate area of operations or responsibilities within an organization. Business areas are used in external and internal reporting
Example:
U
8. / Click .
Change Securities Account xxxx in Company Code UC (Other tab) (2)

9. / Click until you return to the SAP Easy Access screen.
/ The system displays the message, "Data was saved."
10. / You have completed this transaction.
8/18/2017
Ver: / 09_EM_TRS_SEC_ACC_CreateSecurityAcct_0_Endow_01.udc
© University of Cincinnati / 1/8
Work Instruction
Functional Area: Endowments Management / Create Security Account
Result
You have created a new security account.
Comments
None
8/18/2017
Ver: / 09_EM_TRS_SEC_ACC_CreateSecurityAcct_0_Endow_01.udc
© University of Cincinnati / 1/8