Brinkley Parish Council

Minutes of the annual Parish councilmeeting held on 18th May 2016

At 8pm in the Memorial Hall, High Street, Brinkley

Councillors present: Cllr. I. Monks, Cllr. N. Beamish, Cllr. M. Shuter & Cllr. H. Belsey, Cllr M Coley

Present:Hayley Livermore– Parish Clerk.

Guests Present: Mike Lawford from Brinkley memorial hall committee. One member of the public.

Item / Action
16/05/1 / Public Forum – LGA 1972, Section 100(1):
The issue of the overgrown footpath at Boundary Cottage footpath was raised. Clerk to contact owners to see if this can be rectified as is becoming difficult for pedestrians to pass.
16/05/02
16/05/03
16/05/04
16/05/05
16/05/06
16/05/07
16/05/08 / Election of Chairman:
Cllr. Ian Monks was proposed by Cllr. Nick Beamish and seconded by Cllr. Harry Belsey. Cllr. Monks accepted the position of Chairman for the year 2016-17 and was duly elected.
To Receive the Chairman’s Declaration of Acceptance of Office:
Cllr. Monks signed the declaration of office of Chairman for the year 2016-17 and this was witnessed and countersigned by the Clerk.
Accepted Apologies for absence - LGA 1972, Section 85(1) & (2):
Cllr.J. Mitchell
Members Declaration of Interest (for items on the agenda) – LGA 2000 Part III:
Cllr Shuter declared an interest in item 16/05/20.ii
Election of Vice Chairman:
Cllr. Nick Beamish was proposed by Cllr. Ian Monks and seconded by Cllr. Harry Belsey. Cllr. Beamish accepted the position of Vice Chairman for the year 2016-17 and was duly elected.
To Receive the Vice Chairman’s Declaration of Acceptance of Office:
Cllr. Beamish signed the declaration of office of Vice Chairman for the year 2016-17 and this was witnessed and countersigned by the Clerk.
Appointment of the Responsible Financial Officer:
16/05/09 / Resolved 16/05/08.01
It was agreed by full Council that the Clerk would continue in the role as Responsible Financial Officer for the year 2016-17.
Signing of Acceptance of Office Forms for all Councillor’s:
All Councillor’s present signed the declaration of office of Councillor forms for the year 2016-17 and these were witnessed and countersigned by the Clerk.
16/05/10 / Approval of the Minutes of the AGM Meeting held May 2015- LGA 1972, Schedule 12, para 41(2):
Resolved 16/05/10.01
The minutes of the AGM meeting on 20th May 2015 were adopted as a true statement and signed by the Chairman (IM).
16/05/11
16/05/12
16/05/13
16/05/14
16/05/15
16/05/16
16/05/17 / Adoption of the Annual Governance Statement for 2015-16:
The annual governance statement was completed and signed by the chairman and responsible financial officer
To Receive the Final Accounts for the Financial Year ended 31st March 2016:
The accounts of the year 2015-16 were approved and signed by the chairman and responsible financial officer.
Asset register review
The asset register was reviewed with one addition the goalpost purchased in 2015 at a cost of £250.
Approval of the Minutes of the Meeting held on 24th February 2016 - LGA 1972, Schedule 12, para 41(2):Resolved 16/05/14.01
The minutes of the meeting held on 24th February 2016, were adopted as a true statement and signed by the Chairman (IM).
Councillor Vacancy
The council received one application for the councillor vacancy from Eike Floettmann. Eike was nominated by IM and seconded by MS and co-opted onto the council unanimously.
Direct debit and standing order review
There are currently one direct debit (Anglian water for £4.00 per month) and 2 standing orders (H Livermore-£247.50 per month and CGM Grasscutting £47.30 per month). The clerk will look into the allotment water account to make sure everything is up to date.
Correspondence:
None
16/05/18
16/05/19
i)
ii)
iii)
Vi)
16/05/20
16/05/21
16/05/22 / Planning Applications:
None.
Finance:
Parish Council Bank Balances and reconciliation
Bank reconciliation as at 28/4/16 was discussed and signed by the chairman
Cheques for signing and approval
Resolved 16/05/19.01
It was agreed to approve the payments of the following outstanding invoices and the cheques were approved and signed by Cllr. Ian Monks and Cllr. Nick Beamish.
301 / S Goddard / Allotment deposit refund / £12.50
302 / H Livermore / Expenses / £206.72
303 / Brinkley memorial hall / Hall Hire / £75.00
311 / CBS account / Transfer to CBS account / £6000
300 / Information commisioners office / Data protecting registration / £35
299 / Playsafety limited / Rospa report / £92.40
298 / ECDC / Play inspection / £24.00
Approval of annual donations
Donation applications were reviewed for this financial year.
Resolved 16/05/19.03
The following donations were approved for payment and the cheques were approved and signed by Cllr. Ian Monks and Cllr. Nick Beamish.
Brinkley Memorial Hall / 305 / £750 / LGA 1976 (Miscellaneous Provisions) Act s19
Burrough Green School / 306 / £100 / S137
Archive Group / 307 / £25 / S137
Brinkley PCC / 308 / £500 / Charities Act 2003 s79
Village Voice / 309 / £150 / LGA 1972 s142
Ellesmere centre / 310 / £100
Change of correspondence address for CBS account
The form was signed by Cllrs Belsey, Monks and Beamish to get the address on the CBS account changed to that of the clerk so that she can receive statements.
Parish Matters
  1. Speed calming measures
The clerk has tried with little success to get a representative from highways to attend a parish council meeting. There are however highways open days coming up. Clerk to forward details
  1. Allotments
There are currently 2 and a half allotment plots vacant. The clerk has advertised in the VV but there has been no interest.
  1. Playground works
a.We received a grant of £600 from Wadlow Farms towards the costs of the remedial work.Fenland Leisure Products confirmed that their quote of £758 ex VAT made last August still held. I instructed Fenland Leisure to proceed with the remedial work.They have not been able to give a start date yet.I later added an item to the list of things to be done;The replacement of a cracked centre strap on the kiddies swing. Fenland quoted an additional £20 to supply & fit. I wrote an article for the VV telling them what was happening, & asking them to keep clear if people were working on the facility. The total bill for this work will come to about £1K, incl VAT. I have told Fenland Leisure that a condition of the grant was that we spend the money by the end of June. I await a start date.
b.We have had a number of inspection reports from ECDC and the annual survey from RoSPA. There is no safety concern that needs immediate attention. There are a number of low priority issues. Throughout 2015, Chris Light was the safety inspector for ECDC, he was replaced by Mark Pinder in the January 2016 inspection.The list of safety issues highlighted by Mark Pinder are different from those highlighted by Chris Light, save some of the most obvious e.g. the fraying rope ladder, which is to be replaced. The ECDC concerns are in turn different from the RoSPA concerns, all high/medium safety issues are being addressed by the remedial works.
HABMay 2015
Items for next meeting:
Allotment water account update
Speed calming
The date for the next meeting was agreed as Wednesday 20th July 2016 at 7:30pm to be held in the Memorial Hall.
There being no further business the Chairman thanked everyone for their attendance and declared the meeting closed at 21:05pm.
Signed______Date______

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