Technical Annex 1 – Template for Description of Work – Call for Proposals – COSME Programme 2014

Description of Work

(Technical annex 1)

COSME Programme 2014
Call for proposals
COS- TFLOWS-2014-3-15
Project acronym:
Project duration (months):
Start date:
Coordinating organisation:
Number of partners:

Structure

  • All pages should be numbered.
  • Each page should be headed with the project acronym and drafting date.
  • Section 4 ‘Business plan’ is NOT compulsory

Section 1: Objectives of the Action and Implementation Strategy

1.1. Specific objective(s) of the Action
  • Indicate how your proposal addresses the specific challenge and scope of the topic, as set out in the COSME work programme.
  • Describe the specific objectives for the project, which should be clear, measurable, realistic and achievable within the duration of the project. Objectives should be consistent with the expected exploitation and impact of the project.
  • This section should be maximum 2 pages long

1.2. Target group/audience
  • This section should describe to which target group(s) the activities are dedicated i.e. SMEs in general, SMEs in specific sector, regional authorities, sectoral organisations, etc. by making the link with the COSME work programme.

1.3 Description of work methodology and tools
  • Describe and explain the overall concept underpinning the project. Describe the main ideas,models or assumptions involved.
  • Briefly elaborate – among others - on the following aspects:
  1. Status quo (SWOT or similar) analysis,
  2. Analysis of alternative solutions to address the identified needs and their cost-effectiveness,
  3. Description of and reasons for the chosen solution,
  4. Estimation of costs and revenues for the chosen solution in the medium term,
  5. The extent to which the outputs are likely to lead to clear and tangible results,
  6. Estimated impact of the proposed actions on target beneficiaries and on the local economies of targeted areas (indicators, data sources, tools and methodologies to measure short and medium-long term benefits/impact of proposed actions),
  7. Any evidence of transformative or spill-over effects, including the extent to which additional value is or could be created by its adoption more widely across Europe.
  • Describe the methodology, tools and quality control criteria needed for the implementation of the proposed action by making the link with the different work packages.

1.4 Performance Indicators
Describe the indicators used to measure the implementation of theaction
Title / Brief Description / Target(quantity)
Add lines if necessary

Section 2: Management structure and procedures

2.1 List of Participants
Participant No / Participant Organisation Name / Country
1 (Coordinator)
2
Add lines if necessary
2.2 Affiliated Entities[1]
Participant Organisation Name / Affiliated Entity / Country of the affiliated entity
1
2
Add lines if necessary
2.3 Organisational structure
  • Explain how the profile of the proposed participant(s) is aligned with the objectives of the Action.
  • Describe the organisational structure and the decision-making process within the consortium.
  • Explain why the organisational structure and decision-making mechanisms are appropriate to the complexity and scale of the project.
  • Describe the externalities which may hamper the implementation of the Action and the corrective measures envisaged by the participants to counter those externalities.

2.4 Milestones[2]
Milestone number / Milestone name / Related work package(s) / Estimated date / Means of verification
1
2
Add lines if necessary

Section 3: Work plan

You should break your work down into different work packages[3]. You are free to use as many work packages you estimate necessary and useful in your specific case and depending on the activities proposed.

You are however suggested to at least have the following main ones: "design of the tourism concept", "pilot test running", "evaluation of results and lessons gathering", "communication strategy".

Should you have more than 4 Work Packages, please copy/paste a Work Package’s structure as many times as necessary.

Work Package 1. Title
WP.1 Objectives of the Work Package
Describe the specific objectives of the action that will be achieved through this Work Package
WP.1 Description of the Work Package
Describe the specific tasks comprised in this work package
WP.1 Participants Involved in the Work Package
Participant No / Role / Main tasks
WP Leader
Add lines if needed
WP.1 Subcontracting
Describe whether any of the tasks in the Work Package would be subcontracted and explain how the subcontractor will be selected
WP.1 Performance Indicators
List the indicators used to measure the implementation of this work package by making the link with section 1.4
Title / Brief Description / Target(quantity)
Add lines if necessary
WP.1Deliverables[4]
Title / Brief Description / Month of Delivery
Add lines if needed
WP.1 Milestones[5]
Milestone number / Milestone name / Related work package(s) / Estimated date / Means of verification
1
2
Add lines if necessary
Work Package 2. Title
WP.2 Objectives of the Work Package
Describe the specific objectives of the action that will be achieved through this Work Package
WP.2 Description of the Work Package
Describe the specific tasks comprised in this work package
WP.2 Participants Involved in the Work Package
Participant No / Role / Main tasks
WP Leader
Add lines if needed
WP.2 Subcontracting
Describe whether any of the tasks in the Work Package would be subcontracted and explain how the subcontractor will be selected
WP.2 Performance Indicators
List the indicators used to measure the implementation of this work package by making the link with section 1.4
Title / Brief Description / Target(quantity)
Add lines if necessary
WP.2 Deliverables
Title / Brief Description / Month of Delivery
Add lines if needed
WP.2 Milestones
Milestone number / Milestone name / Related work package(s) / Estimated date / Means of verification
1
2
Add lines if necessary
Work Package 3. Title
WP.3 Objectives of the Work Package
Describe the specific objectives of the action that will be achieved through this Work Package
WP.3 Description of the Work Package
Describe the specific tasks comprised in this work package
WP.3 Participants Involved in the Work Package
Participant No / Role / Main tasks
WP Leader
Add lines if needed
WP.3 Subcontracting
Describe whether any of the tasks in the Work Package would be subcontracted and explain how the subcontractor will be selected
WP.3 Performance Indicators
List the indicators used to measure the implementation of this work package by making the link with section 1.4
Title / Brief Description / Target(quantity)
Add lines if necessary
WP.3 Deliverables[6]
Title / Brief Description / Month of Delivery
Add lines if needed
WP.3 Milestones[7]
Milestone number / Milestone name / Related work package(s) / Estimated date / Means of verification
1
2
Add lines if necessary
Work Package 4. Title
WP.4 Objectives of the Work Package
Describe the specific objectives of the action that will be achieved through this Work Package
WP.4 Description of the Work Package
Describe the specific tasks comprised in this work package
WP.4 Participants Involved in the Work Package
Participant No / Role / Main tasks
WP Leader
Add lines if needed
WP.4 Subcontracting
Describe whether any of the tasks in the Work Package would be subcontracted and explain how the subcontractor will be selected
WP.4 Performance Indicators
List the indicators used to measure the implementation of this work package by making the link with section 1.4
Title / Brief Description / Target(quantity)
Add lines if necessary
WP.4 Deliverables[8]
Title / Brief Description / Month of Delivery
Add lines if needed
WP.4 Milestones[9]
Milestone number / Milestone name / Related work package(s) / Estimated date / Means of verification
1
2
Add lines if necessary

[1] Affiliated entities are defined in Article 122 of the Financial Regulation (EU, Euratom) No 966/2012

[2]‘Milestones’ means control points in the project that help to chart progress. Milestones may correspond to the completion of a key deliverable, allowing the next phase of the work to begin. They may also be needed at intermediary points so that, if problems have arisen, corrective measures can be taken. A milestone may be a critical decision point in the project where, for example, the consortium must decide which of several technologies to adopt for further development.

[3] ‘Work package’ means a major sub-division of the proposed project

[4]‘Deliverable’ means a distinct output of the project, meaningful in terms of the project’s overall objectives, and constituted by a report, a document, a technical diagram, a software etc.

[5]‘Milestones’ means control points in the project that help to chart progress. Milestones may correspond to the completion of a key deliverable, allowing the next phase of the work to begin. They may also be needed at intermediary points so that, if problems have arisen, corrective measures can be taken. A milestone may be a critical decision point in the project where, for example, the consortium must decide which of several technologies to adopt for further development.

[6]‘Deliverable’ means a distinct output of the project, meaningful in terms of the project’s overall objectives, and constituted by a report, a document, a technical diagram, a software etc.

[7]‘Milestones’ means control points in the project that help to chart progress. Milestones may correspond to the completion of a key deliverable, allowing the next phase of the work to begin. They may also be needed at intermediary points so that, if problems have arisen, corrective measures can be taken. A milestone may be a critical decision point in the project where, for example, the consortium must decide which of several technologies to adopt for further development.

[8]‘Deliverable’ means a distinct output of the project, meaningful in terms of the project’s overall objectives, and constituted by a report, a document, a technical diagram, a software etc.

[9]‘Milestones’ means control points in the project that help to chart progress. Milestones may correspond to the completion of a key deliverable, allowing the next phase of the work to begin. They may also be needed at intermediary points so that, if problems have arisen, corrective measures can be taken. A milestone may be a critical decision point in the project where, for example, the consortium must decide which of several technologies to adopt for further development.