YOUNG PEOPLE LIMITED
(A Company Limited by Guarantee)
FINANCIAL STATEMENTS
31 MARCH 2017
Charity Number: 1108748
Company Registration No: 05360540
WARWICKSHIRE CLUBS FOR YOUNG PEOPLE LIMITED (A Company Limited by Guarantee)
INDEX
1. / Legal and Administrative Information2-4. / Report of Trustees
5. / Independent Examiners Report
6. / Statement of Financial Activities
7. / Balance Sheet
8. / Accounting Policies
9-12. / Notes to the Financial Statements
Page 1
WARWICKSHIRE CLUBS FOR YOUNG PEOPLE LIMITED
LEGAL AND ADMINISTRATIVE INFORMATION
For the year ended 31 March 2017
The Trustees/ Directors present their report and unaudited financial statements for the year ended 31st March 2017. The financial statements comply with the Charities Act 2011, the Companies Act 2006, the Memorandum and Articles of Association, and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102 Section 1A) published on 16 July 2014 (as updated through Update Bulletin 1 published on 2 February 2016) and the Charities Act 2011.
Reference and Administrative Information:
Charity Name: Warwickshire Clubs for Young People Limited
Charity Registration Number: 1108748
Company Registration Number: 05360540 (England and Wales)
Registered Office and
Operational Address: Lillington Youth Centre
Mason Avenue
Lillington
Leamington Spa
CV32 7QE
President: Mr K.F. Hitchman
Trustees and Directors: Mr D.A. Wright (Chairman)
Mrs E.J. Blaby
Mr M.K. Blaby
Mrs C.A. Hayes
Mr J.E. Hayes
Mr M. Conibere
County Officer and Company Mr R. Sabin
Secretary:
Independent Examiner: Mr Michael Harwood
Chartered Accountant
Michael Harwood & Co, Greville House, 10 Jury Street, Warwick, CV34 4EW
Bankers: Lloyds Bank, The Parade, Leamington Spa
CAF Bank Ltd, 25 Kings Hill Avenue, Kings Hill, West Malling, Kent, ME19 4JQ
Unity Trust Bank plc, Nine Brindley Place, Birmingham, B1 2HB
Honorary Architect: Mr. K.F. Hitchman
Page 2WARWICKSHIRE CLUBS FOR YOUNG PEOPLE LIMITED
TRUSTEES’ REPORT
For the year ended 31 March 2017
Structure, Governance and Management:
Governing Document
The Charity is a company Limited by Guarantee, incorporated on 10 February 2005.
The company was established under a Memorandum of Association which established the objects and powers of the charitable company and is governed by its Articles of Association. In the event of the company being wound up members are required to contribute an amount not exceeding £10.
Warwickshire Clubs for Young People has a Board of Directors of up to 10 members who meet bi-monthly and are responsible for the strategic direction and policy of the charity. At present the Board has at 6 members.
A scheme of delegation is in place and day to day responsibility for the provision of the services rests with the County Director and his staff. The County Director is responsible for ensuring that the charity delivers the services specified and that key performance indicators are met.
The directors of the company are also charity trustees for the purposes of charity law. Under the requirements of the Memorandum and Articles of Association the members of the Board are elected to serve for a period of three years after which they must be re-elected at the next Annual General Meeting.
Due to the nature of the Charity’s work, which focuses upon young people, the Board seeks to ensure that the needs of this group are appropriately reflected through the diversity of the Trustee body.
Many of the trustees have been involved with the organisation for many years. Seven members of the board appointed in the year are from affiliated youth groups. The Directors actively seek representation of the clubs at board level. In an effort to maintain the broad skill base, trustees are requested to provide a list of their skills (and update it each year) and in the event of particular skills being lost due to retirement, individuals are approached to offer themselves for election to the Board of Directors.
Most trustees are already familiar with the practical work of the charity. New trustees are encouraged to attend informal training sessions, including meeting the Charity Staff and being familiarised with the Charity’s programme of events, financial, management structure and charitable activities.
New trustees are provided with a copy of the Charity’s Memorandum, Articles of Association, latest set of Financial Statements and a résumé of the organisation.
Objectives and Activities
To promote the mental, physical, moral and social well-being of all young people, and especially those in poor circumstances, resident in the County of Warwickshire, the City of Coventry and the Metropolitan Borough of Solihull, on the principals recommended by the NACYP.
As at 31st March 2017 the number of clubs affiliated were 34 with a total membership of 3,000.
The main objectives and activities for the year continued to focus upon the promotion and development of activity programmes for the Charity’s membership. The strategies employed to assist the charity to meet these objectives included the following:
Achievements and Performance
· Increase partnership work with statutory groups and other voluntary youth groups.
· Increase personal development and accreditation opportunities for young people in the region and minority group.
· Delivery of more residential projects and programmes for members.
· Reaching more young people from diverse backgrounds.
Page 3WARWICKSHIRE CLUBS FOR YOUNG PEOPLE LIMITED
TRUSTEES’ REPORT (cont)
For the year ended 31 March 2017
Principal Funding Sources
The principal funding source in the year was the NCS. The Charity depends principally on grants and donations for its continued existence and expresses its thanks to all those who have donated during the year.
The trustees have had due regard to the guidance published by The Charity Commissioners on public benefit, and consider that the objectives and activities of the charity fulfil this requirement.
Financial Review
The results for the year are shown on pages 6 - 12 of the financial statements and show that the charity has incurred a deficit of £(15,052) - (2016: £4,192 surplus).
Risk Review
The trustees have considered the risks to which the charity is exposed and have established systems for mitigating those risks. External risks have been minimised by implementing appropriate policies. The key external risk is that of the lack of availability of unrestricted funding. The Trustees carefully monitor the position regarding these funds.
Internal risks have been minimised by implementing procedures for authorising transactions and to ensure consistent quality of delivery for all aspects of the Charity’s activities. The Trustees review these policies periodically.
Investment Policy
The Charity’s funds had been invested in CAF accounts for many years , however this was closed on 28th September 2016.
Reserves Policy
The Trustees aim to ensure that unrestricted reserves are adequate to cover commitments for funds for future projects to be undertaken. Therefore funds are required to cover at least six months.
The Trustees are actively reviewing the Charity’s fundraising strategy to achieve this objective.
Related Parties
The Charity is affiliated to Ambition, formally known as the National Association of Clubs for Young People (NACYP) and The National Association of Boys and Girls.
Plans for Future Periods
The Trustees continue to be aware of the precarious nature of the Charity’s current financial position and the importance of ongoing funding.
The financial position is reviewed bi-monthly by the Trustees to ensure the continued viability of the Charity. The Trustees therefore believe that a going concern policy is applicable.
The Trustees endeavour to increase sources of income through project funding.
Page 4WARWICKSHIRE CLUBS FOR YOUNG PEOPLE LIMITED
TRUSTEES’ REPORT (cont)
For the year ended 31 March 2017
______
STATEMENT OF THE DIRECTORS RESPONSIBILITIES
The Charity’s memorandum requires the Directors to prepare financial statements for each financial year which give a true and fair view of the state of the Charity and the incoming resources and application of resources of the Charity for that period.
The Directors are responsible for keeping proper accounting records with respect to its transactions and its assets and liabilities, which disclose with reasonable accuracy at any time the financial position of the Charity. The Board of Directors is also responsible for the establishment and maintenance of a satisfactory system of control of its books of accounts, its cash holdings and all its receipts and remittances to enable them to ensure that the financial statements comply with the Charity’s constitution.
The Board of Directors is also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud.
The Board of Directors has fulfilled these responsibilities to the best of their ability.
The report of the directors has been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.
D.A. Wright ……………………………………………………… Chairman and director
On behalf of the board
Date: 13th September 2017
Page 5WARWICKSHIRE CLUBS FOR YOUNG PEOPLE LIMITED
INDEPENDENT EXAMINERS REPORT
For the year ended 31 March 2017
______
I report on the accounts of the company for the year ended 31st March 2017 which are set out on pages 6 to 12.
Respective responsibilities of trustees and examiner
The trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. I am qualified to undertake the examination by being a qualified member of the Institute of Chartered Accountants in England and Wales.
Having satisfied myself that the charity is not subject to an audit under company law and is eligible for independent examination, it is my responsibility to:
• examine the accounts under section 145 of the 2011 Act;
• follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act, and
• state whether particular matters have come to my attention.
Basis of independent examiner's statement
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention:
(a) which gives me reasonable cause to believe that, in any material respect, the requirements:
• to keep accounting records in accordance with section 386 of the Companies Act 2006 and
• to prepare accounts which accord with the accounting records, comply with the accounting requirements of section 396 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities
have not been met; or
(b) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Michael Harwood
Chartered Accountant
MICHAEL HARWOOD & CO
Chartered Accountants
10 Jury Street
Warwick
CV34 4EW
13th September 2017
Page 6WARWICKSHIRE CLUBS FOR YOUNG PEOPLE LIMITED
STATEMENT OF FINANCIAL ACTIVITIES (INCLUDING INCOME & EXPENDITURE ACCOUNT)
For the year ended 31 March 2017
Total / Total
/
Unrestricted
/Restricted
/31 March
/31 March
Notes
/Funds
/Funds
/2017
/2016
INCOME from:
/ /£
/£
/£
/£
Donations and Grants /1
/8,720
/43,363
/52,083
/77,704
Investment income / /77
/-
/77
/121
Charitable activities: /Sport Entry fee / /
210
/-
/210
/1,020
Sale of goods & consultancy / /3,500
/-
/3,500
/974
Affiliation fees / /475
/-
/475
/450
Other income / /30
/-
/30
/30
/ /------
/------
/------
/------
TOTAL INCOME / /13,012
/43,363
/56,375
/80,299
/------
/------
/------
/------
EXPENDITURE on:
/ / / / /Costs of generating funds
/ /1,671
/-
/1,671
/12,478
Charitable activities
/ /24,213
/43,743
/67,956
/61,829
Other costs
/ /1,800
/-
/1,800
/1,800
/------
/------
/------
/------
TOTAL EXPENDITURE /2
/27,684
/43,743
/71,427
/76,107
/------
/------
/------
/------
NETINCOME/(EXPENDITURE) before
/ /(14,672)
/(380)
/(15,052)
/4,192
Gains/(losses)
/ / / / /Transfers between funds
/ /-
/-
/-
/-
/ /------
/------
/------
/------
NET MOVEMENT IN FUNDS
/8
/(14,672)
/(380)
/(15,052)
/4,192
TOTAL FUNDS BROUGHT FORWARD
/ /60,039
/4,000
/64,039
/59,847
/ /------
/------
/------
/------
TOTAL FUNDS CARRIED FORWARD
/8 / 9
/45,367
/3,620
/48,987
/64,039
/ /======
/======
/======
/======
The notes on pages 9 to 12 form part of these accounts.
Page 7WARWICKSHIRE CLUBS FOR YOUNG PEOPLE LIMITED
BALANCE SHEET
31 March 2017
Notes / 2017 / 2016£ / £
FIXED ASSETS
Tangible assets / 5 / 158 / 205
------/ ------
CURRENT ASSETS
Cash at bank / 51,044 / 66,638
Cash in hand / 67 / 61
Prepayments / 542 / 842
------/ ------
TOTAL CURRENT ASSETS / 51,653 / 67,541
------/ ------
CREDITORS
Amounts falling due within one year:Sundry creditors / 6 / (2,824) / (3,707)
------/ ------
TOTAL CURRENT LIABILITIES / (2,824) / (3,707)
------/ ------
NET CURRENT ASSETS
/ 48,829 / 63,834------/ ------
TOTAL NET ASSETS / 48,987 / 64,039
======/ ======
THE FUNDS OF THE CHARITY
RESTRICTED FUNDS / 7 / 8 / 9 / 3,620 / 4,000
Unrestricted funds
ACCUMULATION ACCOUNT
/ 7 / 8 / 45,367 / 60,039------/ ------
48,987 / 64,039
======/ ======
For the year ending 31st March 2017 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.