Executive Committee Minutes

January 14, 2009

Members: / Present:
S. Mandel, Chair
B. Anderson / B. Anderson
E. Gibbons / E. Gibbons
D. Iveson / D. Iveson
K. Leibovici / K. Leibovici

Also in Attendance:

Councillor J. Batty

Councillor T. Caterina

Councillor R. Hayter

Councillor B. Henderson

Councillor K. Krushell

Councillor L. Sloan

Councillor A. Sohi

Councillor D. Thiele

A. B. Maurer,City Manager

J. Wright, Office of the City Clerk

A.CALL TO ORDER AND RELATED BUSINESS

A.1.Call to Order

Councillor E. Gibbons called the meeting to order at 9:30 a.m.

Mayor S. Mandel was absent.

A.2.Adoption of Agenda

Moved K. Leibovici:

That the January 14, 2009, Executive Committee meeting agenda be adopted.

Carried

For the Motion:B. Anderson, E. Gibbons, D. Iveson, K. Leibovici.

Absent:S. Mandel.

A.3.Adoption of Minutes

Moved K. Leibovici:

That thefollowing Executive Committee meeting minutes be adopted:

  • November 5/6, 2008, meeting
  • November 18, 2008, meeting

Carried

For the Motion:B. Anderson, E. Gibbons, D. Iveson, K. Leibovici.

Absent:S. Mandel.

B.PROCEDURAL MATTERS

B.1.Items Selected for Debate and Vote on Remaining Items

The Committee selected the following items for debate: E.1., E.2., E.5., E.6., E.7., E.8., J.1., J.2., J.3. and P.1.

Moved D. Iveson:

D.STATUS OF REPORTS

D.1.Advertising Outline Agreements for 2009 – 2013

That the revised due date of January 28, 2009, be approved. / Deputy City Manager
Due: Jan. 28/09

D.2.Business License Process for Establishments Selling Liquor
(T. Caterina/E. Gibbons)

That the revised due date of February 11, 2009, be approved. / Planning & Dev.
Due: Feb. 11/09

D.3.Strathcona Junction Planning Study

That the revised due date of February 11, 2009, be approved. / Planning & Dev.
Due: Feb. 11/09

D.4.Magrath Heights Area – Possible Rezoning

That the revised due date of March 4, 2009, be approved. / AMPW
Due: Mar. 4/09

D.5.Edmonton’s Profile as Alberta’s Capital City – Opportunities to Capitalize on Edmonton’s Capital Status

That the revised due date of March 18, 2009, be approved. / Deputy City Manager
Due: Mar. 18/09

E.REPORTS

E.3.Naming Committee - Amendment to Policy C509

That Executive Committee recommend to City Council:

That Naming Policy C509A, as outlined in Attachment 2 of the November 24, 2008, Planning and Development Department report 2008PDP054, be approved.

E.4.Cornerstones Inclusionary Affordable Housing – Incentive-Based Approach

That the October 20, 2008, Planning and Development Department report 2008PDH004 be received for information. / Planning & Dev.

E.9.Edmonton City Centre Airport Lands Impact Assessment Consulting Project - Request toHire Consulting Services where Fee Estimates are $250,000 or Greater

That the retention of consulting services to undertake the Edmonton City Centre Airport Lands Impact Assessment Consulting Project, as outlined in Attachment 1 of the January 5, 2009, Deputy City Manager’s Office report 2009DCM003, be approved. / Deputy City Manager

E.10.Approvalof Agreement for BentleyLicensing and Maintenance

That a three-year agreement with Bentley for the Licensing, Enterprise Training Subscription and ongoing maintenance of Bentley Software be approved. / Corporate Svcs.

J.ADMINISTRATIVE RESPONSES

J.4.108 Street/Legislature Grounds (S. Mandel)

That the January 9, 2009, Planning and Development Department report 2008PDP046 be received for information. / Planning & Dev.

P.PRIVATE

P.2.Settlement of Claim Against the City of Edmonton

1.That Administration be authorized to settle this claim as outlined in Attachment 1 of the January 7, 2009, Corporate Services Department report 2009COL003.
2.That the January 7, 2009, Corporate Services Department report 2009COL003 remain private pursuant to Section 27 of the Freedom of Information and Protection of Privacy Act. / Corporate Svcs.

Carried

For the Motion:B. Anderson, E. Gibbons, D. Iveson, K. Leibovici.

Absent:S. Mandel.

B.PROCEDURAL MATTERS

B.2.Time Specifics and Decision to Hear

Moved B. Anderson:

1.That Executive Committee hear from the following:

E.5.Boyle Renaissance – Fall 2008 Update – An
Opportunity for Community Support and
Housing

J. Kolkman, Edmonton Social Planning Council

2.That the following item be made time specific at
11 a.m.

P.1.Management Employees 2009 Economic
Adjustment – Verbal Report

Carried

For the Motion:B. Anderson, E. Gibbons, D. Iveson, K. Leibovici.

Absent:S. Mandel.

C.ADMINISTRATIVE INQUIRIES

C.1. Offsite Levies (S. Mandel/K. Leibovici)

I would like Administration to provide the following information to Executive Committee:
1.What are all fees the City charges for development on a per lot and/or acre basis broken down for sewer, water, drainage, arterial roadway assessment (ARA), etc.
2.Outline these charges yearly over the past seven years.
3.Please provide the information divided by quadrant or if there is any other specific regional charge. / Planning & Dev.
Due: Mar. 18/09

E.REPORTS

E.1.Responsible Hospitality Edmonton Alternate Source of Income

J. Bradford-Green, Deputy City Manager’s Office, answered the Committee’s questions.

Moved B. Anderson:

That the November 18, 2008, Deputy City Manager’s Office report 2008DCM046 be received for information. / Deputy City Manager

Carried

For the Motion:B. Anderson, E. Gibbons, D. Iveson, K. Leibovici.

Absent:S. Mandel.

E.2.Contribution to the ChineseQuake Relief Committee

Motion on the Floor at City Council:

Moved D. Iveson – B. Henderson (Made at the October 29, 2008, City Council meeting):

1.That the City of Edmonton contribute $80,000 (Source of Funds: 2008 Council Contingency Fund) to the Edmonton Chinese Quake Relief Committee's – Rebuild Schools Fund to assist with the development of trade relations between the City of Edmonton and Szechwan Province.

2.That the funds raised by the Edmonton Chinese Quake Relief Committee (approximately $90,000) be held by the Cityuntil final arrangements for dispersal are completed, and that the City’s short term interest rate be applied.

B. Black, Deputy City Manager’s Office; J. Tustian, Deputy City Manager; and A. B. Maurer, City Manager, answered the Committee’s questions.

Moved D. Iveson:

That Executive Committee recommend to City Council:

That the Motion on the Floor at City Council be withdrawn or defeated.

Carried

For the Motion:B. Anderson, E. Gibbons, D. Iveson, K. Leibovici.

Absent:S. Mandel.

J. Wright, Office of the City Clerk; A. B. Maurer, City Manager; and
J. Tustian, Deputy City Manager, answered the Committee’s questions.

Moved D. Iveson:

That Administration provide supplemental information to the January 21, 2009, City Council meeting regarding Administrative Directives, etc. cross-referencing draft City Policy C541. / Deputy City Manager
City Council
Due: Jan. 21/09

Carried

For the Motion:B. Anderson, E. Gibbons, D. Iveson, K. Leibovici.

Absent:S. Mandel.

E.5.Boyle Renaissance – Fall 2008 Update - An Opportunity for Community Support and Housing

W. Trocenko and H. Finnigan, Planning and Development Department, made a presentation.

J. Kolkman, Edmonton Social Planning Council, made a presentation and answered the Committee’s questions.

(continued on page 7)

P.PRIVATE

P.1.Management Employees 2009 Economic Adjustment – Verbal Report

Moved D. Iveson:

That the Committee meet in private pursuant to sections 24 and 25 of the Freedom of Information and Protection of Privacy Act.

Carried

For the Motion:B. Anderson, E. Gibbons, D. Iveson, K. Leibovici.

Absent:S. Mandel.

The Committee met in private at 11:05 a.m.

Moved B. Anderson:

That the Committee meet in public.

Carried

For the Motion:B. Anderson, E. Gibbons, D. Iveson, K. Leibovici.

Absent:S. Mandel.

The Committee met in public at 2:10 p.m.

Moved B. Anderson:

That the verbal report be received for information and remain private. / Corporate Svcs.

Carried

For the Motion:B. Anderson, E. Gibbons, D. Iveson, K. Leibovici.

Absent:S. Mandel.

E.REPORTS

E.5.Boyle Renaissance – Fall 2008 Update - An Opportunity for Community Support and Housing

(continued from page 6)

W. Trocenko and H. Finnigan, Planning and Development Department, answered the Committee’s questions.

Moved E. Gibbons:

That Administration continue to evolve the Boyle Renaissance concept for Phases 1 and 2, consistent with the recommendations outlined in Attachments 1 and 2 of the November 4, 2008, Planning and Development Department report 2008PDG013. / Planning & Dev.

Carried

For the Motion:B. Anderson, E. Gibbons, D. Iveson, K. Leibovici.

Absent:S. Mandel.

J.ADMINISTRATIVE RESPONSES

J.3.2008 Taxes (L. Sloan)

Moved K. Leibovici:

That item J.3. be dealt with now.

Carried

For the Motion:B. Anderson, E. Gibbons, D. Iveson, K. Leibovici.

Absent:S. Mandel.

Moved K. Leibovici:

That the October 28, 2008, Planning and Development Department report 2008PDA032 be postponed to the January 28, 2008, Executive Committee meeting. / Planning & Dev.
Due: Jan. 28/09

Carried

For the Motion:B. Anderson, E. Gibbons, D. Iveson, K. Leibovici.

Absent:S. Mandel.

E.REPORTS

E.6.Municipal Tax System

J. Darrah, Deputy City Manager’s Office, answered the Committee’s questions.

Moved B. Anderson:

That the November 21, 2008, Deputy City Manager’s Office report 2008DCM026 be received for information. / Deputy City Manager

Carried

For the Motion:B. Anderson, E. Gibbons, D. Iveson, K. Leibovici.

Absent:S. Mandel.

E.7.Bylaw 15112 – Business License Bylaw Amendment No. 12 – A Bylaw to Amend the Business License Bylaw 13138

D. Aitken, Planning and Development Department; and J. Wright, Office of the City Clerk, answered the Committee’s questions.

Moved D. Iveson:

That Executive Committee recommend to City Council:

That Bylaw 15112 be given the appropriate readings.

Carried

For the Motion:B. Anderson, E. Gibbons, D. Iveson, K. Leibovici.

Absent:S. Mandel.

E.8.Heritage Reserve Fund - Provision Requiring Reimbursement of Funds

R. Geldart, Planning and Development Department; S. Phipps, Corporate Services Department (Law); and A. B. Maurer, City Manager, answered the Committee’s questions.

Moved E. Gibbons:

That the November 19, 2008, Planning and Development Department report 2008PDP057 be received for information. / Planning & Dev.

Carried

For the Motion:B. Anderson, E. Gibbons, D. Iveson, K. Leibovici.

Absent:S. Mandel.

The Committee recessed at 3:40 p.m.

The Committee reconvened at 4:04 p.m.

Councillor E. Gibbons presided.

Mayor S. Mandel was absent.

J.ADMINISTRATIVE RESPONSES

J.1.Municipal Noise Attenuation Policies (K. Leibovici)

S. Mackie, Planning and Development Department; and A. Jones, Transportation Department, answered the Committee’s questions.

Moved K. Leibovici:

That item J.1. be made debatable to allow action motions to be made in response to the content of the report.

Carried

For the Motion:B. Anderson, E. Gibbons, D. Iveson, K. Leibovici.

Absent:S. Mandel.

Urban Traffic Noise – Building Retrofit

Moved K. Leibovici:

That when bringing forward amendments to the Urban Traffic Noise City Policy C506, Administration include consideration of a building retrofit program that could address noise attenuation. / Planning & Dev.
Transportation
Deputy City Manager
Due: To Be Determined

Carried

For the Motion:B. Anderson, E. Gibbons, D. Iveson, K. Leibovici.

Absent:S. Mandel.

Moved B. Anderson:

That the November 11, 2008, Planning and Development Department/Transportation Department/Deputy City Manager’s Office report 2008PDD054 be received for information. / Planning & Dev.
Transportation
Deputy City Manager

Carried

For the Motion:B. Anderson, E. Gibbons, D. Iveson, K. Leibovici.

Absent:S. Mandel.

J.2.Housing (K. Leibovici)

L. Piroddi and G. Klassen, General Manager, Planning and Development Department, answered the Committee’s questions.

Moved B. Anderson:

That item J.2. be made debatable to allow action motions to be made in response to the content of the report.

Carried

For the Motion:B. Anderson, E. Gibbons, D. Iveson, K. Leibovici.

Absent:S. Mandel.

Integration of Bylaw Amendments – Site Interface

Moved B. Anderson:

That Administration report back to Executive Committee identifying solutions including the integration of bylaw amendments and their interpretation as it relates to the interface of sites. The report is to include reference to drainage, height, landscaping, separation distances, etc. / Planning & Dev.
Due: May 06/09

Carried

For the Motion:B. Anderson, E. Gibbons, D. Iveson, K. Leibovici.

Absent:S. Mandel.

R.NOTICES OF MOTION

Councillor E. Gibbons asked whether there were any Notices of Motion. There were none.

S.ADJOURNMENT

The meeting adjourned at 4:40 p.m.

______

ChairCity Clerk

Executive CommitteeMinutes | January 14, 2009, nr1 of 11

INDEX

JANUARY 14, 2009

EXECUTIVE COMMITTEE MEETING

A.CALL TO ORDER AND RELATED BUSINESS

A.1.Call to Order

A.2.Adoption of Agenda

A.3.Adoption of Minutes

B.PROCEDURAL MATTERS

B.1.Items Selected for Debate and Vote on Remaining Items

B.2.Time Specifics and Decision to Hear

C.ADMINISTRATIVE INQUIRIES

C.1. Offset Levies (S. Mandel/K. Leibovici)

D.STATUS OF REPORTS

D.1.Advertising Outline Agreements for 2009 – 2013

D.2.Business License Process for Establishments Selling Liquor
(T. Caterina/E. Gibbons)

D.3.Strathcona Junction Planning Study

D.4.Magrath Heights Area – Possible Rezoning

D.5.Edmonton’s Profile as Alberta’s Capital City – Opportunities to
Capitalize on Edmonton’s Capital Status

E.REPORTS

E.1.Responsible Hospitality Edmonton Alternate Source of Income

E.2.Contribution to the Chinese Quake Relief Committee

E.3.Naming Committee - Amendment to Policy C509

E.4.Cornerstones Inclusionary Affordable Housing – Incentive-Based
Approach

E.5.Boyle Renaissance – Fall 2008 Update - An Opportunity for
Community Support and Housing/7

E.6.Municipal Tax System

E.7.Bylaw 15112 – Business License Bylaw Amendment No. 12 – A
Bylaw to Amend the Business License Bylaw 13138

E.8.Heritage Reserve Fund - Provision Requiring Reimbursement of
Funds

E.9.Edmonton City Centre Airport Lands Impact Assessment Consulting
Project - Request to Hire Consulting Services where Fee Estimates
are $250,000 or Greater

E.10.Approval of Agreement for Bentley Licensing and Maintenance

J.ADMINISTRATIVE RESPONSES

J.1.Municipal Noise Attenuation Policies (K. Leibovici)

J.2.Housing (K. Leibovici)

J.3.2008 Taxes (L. Sloan)

J.4.108 Street/Legislature Grounds (S. Mandel)

P.PRIVATE

P.1.Management Employees 2009 Economic Adjustment – Verbal
Report

P.2.Settlement of Claim Against the City of Edmonton

R.NOTICES OF MOTION

S.ADJOURNMENT

1 of 2