Intelligent Energy – EuropeSAVE, ALTENER, STEER, COOPENER, Horizontal Key Actions
Table of Contents
1Progress report summery3
- Objectives of the period3
- Achieved results3
- Identified problems3
- Main activities in the next period4
2Consortium management in the period4
3Progress of work plan in the period6
- Progress on work packages against initial objectives6
- Deviation from the project work plan6
- Progress regarding deliverables (Table 1)8
- Progress regarding performance indicators9
4Work plan for the next period (July 2009 – March 2010)11
- Planned activities in the next period11
- Planned meetings and dissemination activities11
5Other Issues12
6Appendices to the Technical Progress Report12
- Table 1: First/updated list of submitted deliverables since starting date.12
- Table 2: First/updated indicative state of advancement of hours spent 12
- Table 3: Updated list of main persons in charge of the action13
- Updated version of the project fact sheet14
- Updated version of the publishable summary slides16
- Copy of the deliverables produced during the reporting period20
1. Progress report summary – period April/December 2010
1.1Objectives of the period
1.2 Achieved results
1.3 Identified problems
Objectives of the period / Achieved results / Identified problems1 / ●Contacting and contracting 45 rollout educational institutions in 11 countries; model contract / ●In progress;
●so far no Memorandum of Agreements have been signed. The schools are going to be asked to sign a paper after using the project and playing the game.
●51 Educational institutions have been registered at the community platform, with more than 64 teachers involved. There are 1978 players registered as students.
●An info package on hard copy will be sent to all the institutions contacted in NL. / ●Difficulties in NL to contract educational institutions.
●In general it is difficult to get into the schools and have them take a subject into their curriculum.
●In Greece, the ministry of education must approve on such a project, to use it in educational programs. Actually KeK is waiting for an approval, to go on with the implementation.
2 / Communication strategy implemented / ●Each partner has a Banner, to use in presentations and events.
●There were press releases at the launch of the game.
●There were presentations of EnerCities on several events.
●Enercities participated to the ICT conference in Veldhoven
●Enercities has participated to the ICT Expo Brussels on Sep 2010 with its own stand.
●EnerCities has won the ENGAGE Quality Award best learning game 2010, which was awarded at the Educa Berlin 2010.
●Planning of the final conference has started. / ●When there is local news on EnerCities, it is difficult to let LMC (wp8) arrange press release and other communications.
3 / Analysis of project results / ●The questionnaires for the ex-ante and ex-post evaluation are ready and available online at the address
●Registered players are filling the surveys, results available only after roll-out / ●Pre-pilot and pilot have been duly evaluated. This is to be found in the deliverable EnerCities_D91
●Players don’t seek to fill in the questionnaire, because of its scientific character. To encourage the filling of questionnaires, a MP3 player will be given as prize to 2 students per partner country.
4 / Organisation of EU game competitions / ●One EU competition held in April 2010, during the (bilateral) meeting in Granada.
●Three other competitions are to be held in 2011.
●Two Local competitions have taken place. April 2010 (ES) and November 2010 (UK)
●The other local competitions are going to be held in 2011, during the local events. / Nothing to report.
On request ROC Nijmegen can provide for a list of registered schools, teachers and students.
1.4 Main activities until the end of the action – January 2011 to August 2011
Focus of the last 8 months period will be mainly on:
1) the roll-out, by which the educational institutions have to be contracted, in order to give evidence of the target of 50 registered schools and of at least 6000 registered students.
2) the evaluation of results via the questionnaires filled by registered game players;
3) the organisation of EU-level(online) and local game competitions
4) the implementation of the communication strategy which comprises the organisation of 6 local events and a final conference. Consortium members have been discussing the organisation of the final event. We are looking for a suitable conference to hook up, in order to have a more interesting conference.
5) the continuation of Enercities beyond the project life time: this topic has been analysed during the last meeting in Lancaster (UK) and there’s a plan to submit a Leonardo da Vinci Transfer of Innovation project to implement Enercities in other EU countries.
6) periodical update of the links contained in the toolbox and development of a teacher friendly version for after the end of the project.
2.Consortium management in the period (1-2 pages)
2.1Communication
After the interim report partners were supposed to have a meeting in Granada. Due to the ash cloud only the Greek succeeded in getting there. There was a Bilateral meeting Greece – Spain, during which the first European competition took place. In order to make some necessary arrangements we had a Skype meeting Monday the 19th of April. There we agreed on coming to Nijmegen on the 11th of May. .
We tried to use OfficeWorkspace, because of the problems incurred with SurfGroepen and foreign e-mail. In Nijmegen we agreed on using our forum (EnerCities.EU) for communication. Nevertheless files are still being shared on SurfGroepen and communication is done by E-mail mainly.
2.2Meetings
There has been several Dutch meetings, this to prepare the Partner meeting in Granada, Nijmegen and later Lancaster and to support the roll out and the dissemination. There were two consortium meetings, the first in Nijmegen – where we discussed the roll-out – the second in Lancaster-Morecambe where we discussed the competitions and the sustaining of the project.
Nijmegen 11 May:
There was explanation on how to fill in the forms for declaration, and what costs are eligible. Stephanie was there to answer questions partners had in this matter.
We discussed the issue of ownership of EnerCities (the game) and the other project parts.
Investigated the possibility of a final conference in the partner countries. Discussed the way we should reach the targets and how to meet the result indicators. There were suggestions on the consortium communication, but in the end it still works via SurfGroepen. The dates for the next meetings were agreed and there were suggestions for the local events and European competitions.
Lancaster and Morecambe 8-9 November:
Here we discussed the feedback on the interim report we got from Brussels. Partners are going to look into their budgets (Hourly as well as Euro’s) The partners with subcontractors are going to look, if there is under spending or not.
Paladin will look into the game to deal with the “game over” suggestion and the remarks from “Alex”, the character in the game. They are going to solve the spam problem in the forum too.
All partners are looking into their toolboxes to update them, so the project is ready for its last stage.
The European competitions are to be held in January, March and April. And the remaining events will be in March (SI, NL), April (GR) and May (DE)
On the 9th of November consortium had a tour around the University of Lancaster-Morecambe and there was an event going on, in which the roll out was to be seen in full action. After the visit the statistics of the roll out were discussed, and partners benefitted from the experiences of each other.
This couldn’t really be a roll out reflection, because the roll out is still in progress.
2.3 Dissemination
EnerCities was at the CVI (Consortium voor Innovatie) conference in Holland (The main ICT-education conference) and at the “duurzaam MBO” (sustainable vocational education) conference in Amsterdam. In Germany Klausenhof had a presentation at.the International School Congress about energy efficiency in schools (Stralsund, DE, 6/10/10). EnerCities was present at the ICT-2010 Expo Brussels and Wilfrie, Eric and Derk visited OnlineEduca Berlin in December 2010.
EnerCities won the Best Online Game 2010 Dutch Industry Award and the ENGAGE Quality Award best learning game 2010.
The ngo “snunit” from Israel wants to translate the game into Hebrew and Arabic, so we will reach about 800.00 players in Israel.
2.4 Overall Management:
ROC-Nijmegen subcontracted P.W.de Vries from the University of Twente. He is going to do the investigation on the behaviour of players and non players toward Energy consumption. Until now there were no invoices, so we cannot make a declaration. The order however has already been given.
After the interim – and the financial – report partners received the second prepayment. Especially for Paladin this was right in time, because of their larger investment of work at the start.
As foreseen at the beginning of the project, the most of the working hours for the schools involved will be during the roll-out. This is why there seems to be an under spending in the hourly budget for WP 7 and WP 8. After the report period partners should sent in their sheets with working hours.
Due to - amongst other things - difficulties with communication and the Christmasholydays the actual working hours are not yet know for all partners. this makes it impossible to give the right information on the planning and progress of the work packages.
The last period of the project there are two meetings and a final conference to organise. The financial report has to be made and there must be a guarantee that the project infrastructure will be available for at least two years after the project ends.
Then there are some fine tunings to be done on the game and the educational toolbox.
Template for Technical Progress Report(s) for grant agreement numberIEE/ 07/503/SI2.499430
EnercitiesPage 1 of 17
Intelligent Energy – EuropeSAVE, ALTENER, STEER, COOPENER, Horizontal Key Actions
3.Progress of work plan in the period (max. 4-5 pages in total)
3.1Progress on work packages against initial objectives – Compare in a few lines the activities planned (based on Annex I of the grant agreement and the previous technical implementation report(s)) to the progress made, work package by work package; identify partners involved[1], including their roles, especially if they have different roles in the work packages; describe major subcontractors, advisory committee, market players, etc. involved.
3.2Deviations from the project work plan –If any, identify the nature and the reason for the deviation, identify partners involved, clarify impacts on the activities and deliverables planned, present the strategy to get back on the track, give comments on deviations in appendix table 2 of the technical progress report; in case of deviations described in the last report describe how you have managed to get back on the track; up-date of time schedule.
Planned activities / Achievement / Deviation / Partners involvedWP1 / Project meetings; development of progress reports (interim and final included) / 5 project meetings held; 2 PR submitted (this document included) ; 1 IR submitted / Yes, PR II will be submitted in January
(e-mail in December) / ROC Nijmegen (WP leader); all project partners (meetings)
WP2 / Define project scope; define business case, development plan; define project descriptions (education materials, game-based learning platform, community facility) / Achieved / ROC Nijmegen (education materials and development plan); Paladin (learning platform and community facility); Qeam (business case); Dip. Granada (community platform); all other partners (education materials)
WP3 / Development of education materials for students; development of teachers’ training manuals / Achieved / Toolboxes are being made available in HTML format to allow an easy use of their contents / Un. Velenje (WP leader; mapping and analysing activities, central translation partner, pilot and rollout preparation); Klausenhof (testing education materials); Dip. Granada (provider of energy-related contents); other project partners (involvement in mapping and analysing activities)
WP4 / Development, testing and installation of game-based learning platform / Achieved / A new “landing page” for teachers is in development. Minor corrections to the game platform are underway / Paladin (WP leader and game developer); Dip. Granada (technical information regarding parameterization of game elements); KEK (monitoring of educational aspects of the game); Klausenhof (strong role in testing the game platform); Un. Velenje (translation partner); other partners (test involvement)
WP5 / Development, testing and installation of the community platform / Achieved / The problem of presence of spam in the forum will be solved in January 2011. / Paladin (WP leader and community developer); Dip. Granada (Advisory function regarding energy-related topics); Un. Velenje (translation partner); Klausenhof (strong role in testing the community); other partners (test involvement)
WP6 / Pilot implementation; development of evaluation plan; pre-pilot meeting with also EACI stakeholders; teachers’ training sessions; pilot reflection workshop / Achieved / ROC Nijmegen (WP leader, performing the pilot, review workshop, rollout preparation); Paladin (integration and packaging of project infrastructure); Qeam (evaluation plan); Dip. Granada (integration and packaging of project infrastructure); other partners (performing the pilot, review workshop, rollout preparation)
WP7 / Contacting and contracting schools; development of a rollout plan; rollout workshop / Rollout reflection workshop has been held in Granada on April 2010
Partners are going to give roll out support in workshops or in being present in the school were the rollout takes place.
Schools will be asked to sign, after the project and the game have been used in school. / No / All partners
WP8 / Communication and dissemination of project results; development of a communication plan by which 50 education institutions and youngsters not linked to rollout education institutions get informed about Enercities; organisation of 4 EU-level virtual competitions; organisation of 6 regional events; organisation of a final conference / Communication plan is developed as already communicated with previous reports. Enercities took part to the ICT Expo 2010 in Brussels and was present at Educa Berlin.
Organisation and planning of final conference has started. One EU game competition has been held and also local competitions in UK and ES / No / LMC (WP leader, developer of communication plan, attending workshop, organisation of regional event, organisation of final conference); Qeam (input for communication plan, attending workshop and conference); Paladin (active role in EU game competitions, attending workshop and conference); other partners (active role in dissemination activities, attending workshop, organisation of regional event, attending final conference)
WP9 / Analysis of both pre-pilot and pilot; rollout analysis and evaluation / Game players are filling the evaluation questionnaires developed by the University of Twente. / The IEE agency has requested a deeper analysis of the pilot. / Qeam (WP leader)
WP10 / Updating online project information; participation to information and dissemination events related to IEE or other EU programmes / Fact Sheets document has been updated; / No / LMC (WP leader; involvement upon request of EU Commission); ROC Nijmegen (involvement upon request of EU Commission)
3.3Progress regarding deliverables –Assess deliverables listed in Annex Iof the grant agreement against results achieved so far; give reference to appendix table 1 of the technical progress report.
Table 1: updated list of submitted deliverables since starting date
Please indicate the progress of your deliverables from the start of the project until the end of this reporting period.
Del. N° 1 / WP N° 1 / Deliverable name / Month of completion / Submission with report / Deliverable uploaded at website?D1.1 / WP1 / Progress report / M10 / PR1 /
D1.2 / WP1 / Interim report / M18 / IR /
D2.1 / WP2 / Business case document
ENERCITIES_WP2_business_case_final_KNOL_20090624 / M3 / PR1 /
D2.2 / WP2 / Development plan Project
ENERCITIES_WP2_development_plan_Rescigno_20091129.doc
Development plan Educational Material
ENERCITIES_WP2_education_themes_draft_KNOL_20090624.doc
Development plan Game
20090311 Enercities meeting Ljubljana.doc
Development plan Community
20090311 Enercities meeting Ljubljana.doc / M5 / PR1
IR /
D3.1 / WP3 / Student education materials (pilot + rollout) for each partner. / M15 / IR /
D3.2 / WP3 / Teacher (training) manual / M14 / IR /
D4.1 / WP4 / Game-based platform as service (1.0)
/ M16 / IR /
D5.1 / WP5 / Community facility as service (1.0)
/ M16 / IR /
D6.1 / WP6 / Local training sessions / M14 / IR /
D6.2 / WP6 / Pilot-reflection workshop / M15 / IR /
D7.1 / WP7 / Remote training (support team) / M15 / IR /
D8.1 / WP8 / Communication and dissemination plan / M12 / IR /
D9.1 / WP9 / Pre-pilot and pilot analysis document / M17 / IR /
D7.2 / WP7 / Rollout reflection workshop / M22 / PR2 / No physical deliverable, See agenda and minutes of LMC meeting. (second day)
D1.3 / WP1 / Progress Report / M28 / PR2 /
D8.2 / WP8 / EU game competitions / M22 – M28 / PR2 /
Template for Technical Progress Report(s) for grant agreement numberIEE/ 07/503/SI2.499430
EnercitiesPage 1 of 17
Intelligent Energy – EuropeSAVE, ALTENER, STEER, COOPENER, Horizontal Key Actions
3.4Progress regarding performance indicators –Assess performance indicators listed in Annex Iof the grant agreement against impacts of the action achieved so far.
3.5
Specific objectives / Result indicators / Quantification of success / Achievements- Let young people in Europe experience energy-related implications via game-based learning platform.
- Stimulate the usage of the platform via competitions.
- Let education institutions in Europe use platform and/or materials to enhance their education programmes.
- Share experiences related to the usage of platform and education materials and discuss energy-related implications and actions / R11: number of unique platform users / 6.000 unique users (direct involved youngsters)
20.000 unique users (indirect involved youngsters) / About 16.000 unique indirect players and 500 unique direct players
R12: number of countries of origin of users / 11 countries of origin of users / Enercities is played in about 150 countries all over the world
R13: average play time (hours per month) of platform users / 5-10 hours per month / Data not available yet. This is an indicator we are not going to meet.
R14: average number of friends invited digitally by platform users / 2 per user / Data not available yet
R15: number of education institutions using platform and/or education materials / 50 education institutions (5+45) / 44 schools registered on Enercities.eu
R16: number of lessons using platform and/or education materials / 300 lessons / This has to be stated in the papers schools are going to sign after using the project, for a certain time.
R17: Number of European top-level game competitions / 4 European top-level game competitions / April 2010 there was a competition. In January, March and May (2011), there will be three more competitions.
R18: number of events / 6 events distributed over Europe / Two events already held. April 2010 (ES) and November 2010 (UK)
Four events are coming up in 2011.
March (SI, NL) April (GR) and May (GE)
Strategic objectives / Impact indicators / Quantification of success / Achievements
- Stimulate young people to have energy-aware attitudes.
- Stimulate young people to adopt energy-aware behaviour
- Interests among young people and education institution to use project’s platform beyond the project lifetime
- Interest among education institution to use project’s platform and/or education materials beyond the project’s lifetime / II1: Relative shift of young people in energy-aware awareness / An appropriate research methodology has to support the quantification of this impact indicator / Research methodology ready, questionnaires available on-line
II2: Relative shift of young people in energy-aware attitudes / An appropriate research methodology has to support the quantification of this impact indicator / Research methodology ready, questionnaires available on-line
II3: Relative shift of young people in energy-aware behaviour / An appropriate research methodology has to support the quantification of this impact indicator / Research methodology ready, questionnaires available on-line
II4: Relative number of unique platform users after 6 months after the project’s lifetime / 10.000 unique users / Too early to report
II5: Number of education institutions that intent to adopt platform and/or education materials in a sustainable manor / Range of 20 – 30 education institutions / Too early to report
II6: Reduction of energy consumption of involved target groups / Not measurable objectively
II7: Shift of involved target groups to sustainable energy consumption / Not measurable objectively
4.Work plan for the next period (1-2 pages)