MINUTES OF THE FIFTH ANNUAL GENERAL MEETING
HELD IN THE BOROUGH GARDENS HOUSE
ON WEDNESDAY, 27 JUNE 2007
6pm
Judy Lindsay (Chair) (JLi) Dorset County Museum
Jude Allen (JA) West Dorset District Council
Maggie Ansell (MA) Dorchester Community Plays/Dorchester Drama
Sue Cottam (SC) Dorchester Arts Centre Board
Alex Gannon (AG) Dorchester Film Society
Peter Lightfoot (PL) Dorset Visual Arts
John Lock (JL) St Mary’s Church
Alistair Nisbet (AN)
Christine Pfaff (CP) DCS
Roger Reagan (Treasurer) (RR) Brownsword Hall Committee
Don Rowley (DR) Dorchester Art Club
Lloyd Thomas (LT) DCS/DCMMS
Vanessa Williams (VW) Dorchester Ballet & Dance Club
In attendance:
Julia Critchley Honorary Secretary
1. APOLOGIES
Clive Gameson Dorchester Arts Action Group
John Gillard Charlton Down Village Hall
Sheila Heatley U3A
Sharon Hayden Dorchester Arts Centre
Dennis Holmes Dorchester Town Council
Lorna Low
Mike Nixon Thomas Hardy Society
Brian Parkhurst Dorset Composers’ Association
Jane Soole
2. MINUTES OF THE FOURTH ANNUAL GENERAL MEETING HELD ON
29 JUNE 2006
These were accepted as a true record and signed by the Chairman.
3. CHAIRMAN’S REPORT
Report attached to the minutes. JL thanked the Chairman for her excellent year of service.
4. TREASURER’S REPORT
An up-to-date statement of account was circulated and this was discussed.
The accounts were received and approved. Copy attached to these minutes.
5. ELECTION OF OFFICERS
Election of Treasurer
In the absence of any nominations, it was agreed that Roger Reagan would act as Treasurer for another year.
Election of Honorary Secretary
In the absence of any nominations, it was agreed that Julia Critchley would act as Honorary Secretary for another year
Election of Chairman
A nomination had been received for Chairman. Unfortunately, this nomination had been received too late for consideration.
The nomination for Judy Lindsay to act as Chairman for another year:
Proposed by John Lock
Seconded by Lloyd Thomas
Eight ‘Yes’ votes were recorded
Independent representative on the steering group
This nomination was also received too late for consideration. The Chairman suggested holding a steering group meeting to discuss co-opting the late nomination. The Honorary Secretary to send out a registration form to AN for completion.
6. ANY OTHER BUSINESS (extra item – not on agenda)
(a) It was agreed that profile of the arts forum needs to be raised locally. AN reported that the arts centre was updating their website and the arts forum would be welcome to add a page.
(b) It was suggested that the steering group minutes be made available on dorsetforyou website. JA agreed to liaise.
(c) SC asked whether schools would be permitted to hire the equipment. It was agreed that PTAs would be eligible to hire the equipment, but schools should approach DSET.
7. CLOSE OF FORMAL MEETING
The Chairman thanked everyone for attending and the meeting closed at 1835 hours.
A presentation by Linda Screen on the The Maltings Arts Centre followed.
These minutes were prepared by
Julia Critchley on behalf of Judy Lindsay,
Chair, Dorchester Arts Forum
Signed …………………………………… Date …………………
Judy Lindsay
Chair
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