Top Fry Classic Safari Rally 2018 – Supplementary Regulations
.
TOP FRY CLASSIC SAFARI RALLY
29th March to 2nd April 2018
Organized by Rift Valley Motorsports Club
SUPPLEMENTARYREGULATIONS
Rev. 02.02.2017
Top Fry Classic Safari Rally 2018 – Supplementary Regulations
CONTENTS
SUPPLEMENTARY REGULATIONS
1.INTRODUCTION
2.ORGANISATION
3.PROGRAMME
4.ENTRIES
5.INSURANCE
6.ADVERTISING AND IDENTIFICATION
7.FUEL
8.RECONNAISSANCE
9.ADMINISTRATIVE CHECKS
10.SCRUTINEERING, SEALING & MARKING, TRACKING DEVICE
11.OFFICIALS IDENTIFICATION
12.OTHER PROCEDURES
13.CONTROLS AND TIMING PENALTIES.
14.PRIZES
15.FINISH CHECKS
16.TRACKING SYSTEM
17.ITINERARY
APPENDIX A – RALLY PLACES and SIGNS
1. POSITION OF RALLY PLATES, DECAL AND MANDATORY ADVERTISING
2. RALLY CONTROLS SIGNS
APPENDIX B – TECHNICAL REGULATIONS
1. ELIGIBLE CARS (FIA GROUP1,2,3, 4 AND GROUP A AND B)
2. SAFETY REQUIREMENTS FOR ALL CARS
3. BODY MODIFICATIONS
4. MECHANICAL MODIFICATIONS
5. WEIGHT
6. ADVISORY
APPENDIX C – GEOTRAQ – TRACKING SYSTEM INSTALLATION MANUAL
1. OVERVIEW
2. FUNCTIONS
3. TECHNICAL DETAILS:
4. POWER SUPPLY
5. CONNECTORS
6. MOUNTING:
7. INSTALLATION POSITION
Top Fry Classic Safari Rally 2018 – Supplementary Regulations
1.INTRODUCTION
1.1Top Fry Safari Classic Rally
This rallywill berun as a Club Rally incompliance withtheFIA International Sporting Codeand its Appendices, the Kenyan National SportingRegulations, whichcomply withthe FIA regulations and theseSupplementaryRegulations.
Modifications,amendmentsand/or changesto theseSupplementaryRegulationswill be announced only by numberedand datedBulletins.
Additionalinformationwill be published on website. The aim of the event is to hold an affordable, compact Classic rally.
1.2Description of Route
The Rally will run in and around Laikipia and Baringo Counties and will cover a total distance of approximately 1300 kms of competitive stages.
The competitive sections are run on sections of ‘road’ open to the public. The greatest care is recommended in relation to other eventual users.
The route will be described in a Road Books on danger notes.The prescribed route will be mandatory
The opening of the route will be carried out by an experienced crew of the organization. It will ensure the route is passable, that the navigation instructions are correct, that the road book is accurate and that necessary safety measures are in place.
1.3Road surface
Competitive Stages – Gravel
Liaison – Gravel & Tarmac
1.4Overall competitivedistance andtotaldistance ofthe itinerary
Competitive / TBALiaison / TBA
TOTAL:
1.5Eligible Cars
Passenger type Motor Cars built before 31st December 1985 with not more than six seats including Estate Car derivatives.
All vehicles must have valid registration and insurance and to be roadworthy for driving on public roads.
Where a vehicle manufactured after 31st December 1985 is mechanically and bodily identical to that manufactured prior to this date its body will be considered eligible subject to it being 1985 specification to conformity of the vehicles homologation.
SUV, 4 WD, turbocharged and supercharged vehicles are NOT permitted in the event.
All vehicles must comply with Appendix B.
Rift Valley 1000 Classic Class Structure.
Class 1 - Up to and including 1600 cc (FIA) Group 1, 2, 3 or 4 cars
Class 2 - Up to and including 2000 cc (FIA) Group 1, 2, 3 or 4 cars
Class 3 - Up to and including 3000 cc (FIA) Group 1, 2, 3 or 4 cars
Class 4 - Over 3000 cc (FIA) Group 1, 2, 3 or 4 cars
2.ORGANISATION
2.1 Name of the Rally: Top Fry Classic Safary 2018
2.2This is an open event, listed in the Motorsport calendar of KMSF for 2018 but does not count towards any national championship. Prizes will be awarded by R.V.M & S.C at their discretion
2.3ASN Permit Number : 0223
2.4 Organizer’sName,Address and Contact Details
Rift Valley Motor & Sports Club
P.O. Box 900 – 20100
Nakuru, Kenya
2.5 Official website:
2.6Panel of Stewards:
Chairman of the Stewards (RVMSC): / Chris Eden (KEN)Steward: / TBA
Steward: / TBA
2.7 Seniorofficials
Event Director / Lynn Tundo (KEN) / +254 (0) 724 333 335Clerk of Course / Alexander Kovatchev (BGR) / +254 (0) 728 916 910
Deputy Clerk of Course / Konstantin Panayotov (BGR) / +254 (0) 728 917 463
Assistant Clerk of Course - Bogoria / Quentin Mitchel (KEN) / +254 (0) 722 989 543
Assistant Clerk of Course - Laikipia / Ivan Smith (KEN) / +254 (0) 714 251 104
Chief Safety Officer / Sati Bedi (KEN) / +254 (0) 722 203 770
Chief Medical Officer / Dr. V. Chauhan (KEN) / +254 (0) 721 549 500
Chief Scrutineer / Musa Locho (KEN) / +254 (0) 711 741 445
Assistant Scrutineers / Denzel Munge (KEN) / +254 (0) 720 023 244
Chief Marshal / Harry Sagoo (KEN) / +254 (0) 722 800 904
Deputy Chief Marshal / Albert Munyoki (KEN) / +254 (0) 722 173 353
Secretary of the Event / Zahira Shezad (KEN) / +254 (0) 720 377 222
Chief Timekeeper / Ivan Marinov (BGR) / +254 (0) 728 916 947
Service Park Manager / Ali AlJabri (KEN) / +254 (0) 729 496 356
Technical Advisor / Jim Heather-Hayes (KEN) / +254 (0) 722 526 441
00 Car / TBA
0 Cars / TBA
Safety (Sweeper Car) / TBA
Competitor Relations Officer /
Chantal Young / +254 (0) 723 558 551
2.8Rally HQand Locations
Rally HQ / Sweetwaters Hotel – Ol Pejeta Ranch - Laikipia / 28.03 - 31.03.2018 / N0.00302, E36.94495 / +254 (0) XXX XXX XXXLake Bogoria Spa – Bogoria / 31.03 - 02.04.2018 / N0.35478, E36.05122 / +254 (0) 724 333 335
Scrutineering Paddock / Sweetwaters Hotel – Ol Pejeta Ranch - Laikipia / 28.3.2018 / N0.00302, E36.94495 / +254 (0) XXX XXX XXX
Service Park &
Parc Ferme / Sweetwaters Hotel – Ol Pejeta Ranch - Laikipia / 28.03 - 31.03.2018 / N0.00302, E36.94495 / +254 (0) XXX XXX XXX
Lake Bogoria Spa – Bogoria / 31.03 - 02.04.2018 / N0.35478, E36.05122 / +254 (0) 724 333 335
Opening and closing of the service parks and working hours of the HQs will be announced by a bulletin.
3.PROGRAMME
DATE / TIME / LOCATIONOpening of Entries / 1st December 2017 /
Closing of Entries / 22nd March 2018 / 16:00 Hrs / Rift Valley Motor Sports Club
Administrative Checks / 28th March 2018 / 15:00Hrs / Sweetwaters Hotel
Media Launch and Press briefing, media accreditation / TBA / TBA
Publication of seeded entry list / 26th March 2018 / 16:00hrs / Electronic notice board
Publication of Scrutineering Schedule / 25th March, 2018 / 16:00 Hrs / Electronic notice board & email
Collection of Road books & Decals / Each evening @ drivers briefing / @ rally HQ of that day
Official Notice Board / 28th March, 2018
31st March, 2018 / 15:00hrs
07:00hrs / Sweetwaters Hotel
Lake Bogoria Spa
Electronic Notice Board / Opens on 16th February at 0900Hrs and operational during the event. / Rally Website
Scrutineering and installation of Tracking System / 28th March, 2018 / 09:00 Hrs Onwards / Sweetwaters Hotel
Shake down / 28th March 2018 / TBA / Laikipia
Publication of start order / 28th March, 2018 / 16.00 hrs / Sweetwaters Hotel
Drivers Briefing / 28th March, 2018 + daily / 18:00 hrs each evening / Sweetwaters Hotel/Lake Bogoria Spa
Stewards Meeting (1st) / 28th March 2018 / 16:00 Hrs / Laikipia
Daily start time / All days / According to the start list
Publication of provisional results / 2nd April, 2018 / 15:00 Hrs or earlier / Lake Bogoria Spa
Prize giving ceremony / 2nd April, 2018 / 18.00 Hrs or earlier / Lake Bogoria Spa
4.ENTRIES
4.1 Closingdate for Entries22ndMarch 2018
LATE ENTRIES: 28thMarch 2018
4.2EntryProcedure
-All crews mustemail scanned (digital)copiesof thefollowing documents
-Fully filledinentryform
-AuthorizationformASN if foreign entry
-VerifyCompetitionlicensefor bothdrivers
-Verify Drivinglicensefor bothdrivers
-Verify ASN Medical Certificateof Aptitude
-The organizers reserve the right to refuse an entry
4.3 Entry Fee - Kshs 100,000 / US$ 1,000 (or equivalent to Kshs 100’000)per car.
The entry fee includes:
-Administrative set (ID card, bracelets, stickers etc.)
-Sporting rights, tracking system rental, professional timing and result processing
-Access to rally infrastructure and to service area
-General Third Party Liability Insurance
-Road book
-Award ceremony tickets for Driver and Co-driver
The entry fee DOES NOT include:
-Personal Accident Insurance
-- Transport of participants and their vehicles
-- Visa and other administrative costs outside the rally administration
-- Fuel
-- Personal expenses
-- Flights
-- Food and drinks not included in the official hotel catering or award ceremony
-- Hotel accommodation
4.4 Deposit for TrackingSystem
A deposit of Kshs 15,000 / US$150 must be paid in cash at the administrative check. Deposits are refunded in cash at sight when the equipment is returned to the organizer in working condition. The Tracking devices will be dismounted by the organizer in the last Parc ferme. If a crew retires the rally, it can dismount the Tracking device without causing any damage to the hardware and return it to the HQ, where after checking of the condition of the device, the deposit will be refunded.
4.5 Payment terms
All entry fees must be paid in full by 22nd March, 2018
4.6 Cancellation and request for refunds
Entry fees will be refunded if the entry is cancelled BEFORE 22nd March, 2018
5.INSURANCE
5.1Entrants and/orCompetitorsattentionis drawnparticularly tothefactthat KenyanLaw requires all vehicles drivenona publicroadto beinsuredagainst Third PartyRisks. Itis theCompetitor’s and/orDriver’s responsibilityto ensure thattheyareproperly covered.
5.2Entrants and/orCompetitors takepartentirely attheir ownrisk. The Organizer declines liability inany accident caused byor to Entrants and/or Competitors’ competing vehiclesor their support vehicles and crewduring thewholeof theevent. Any accident which may give rise to a claim under any of the insurance covers must be reported in detail to theSecretary of the Event in writing within7days of the finish of the last Day of the Rally
The Organizer also declines anyliabilityfor breachof Laws and Regulations of the Republicof Kenya.Competitors and/or Drivers will beentirely responsiblefor any accidenttor breachof laws inwhichtheymay beinvolvedandwill declare in writingto the Organizer particulars of anyincidentfromwhichliabilitymayarise andwill indemnifythe Organizer inregard to anyliability to any person whatsoever.
5.3 Special terms for Personal Accident,ThirdParty,FireandAccidentDamage insuranceare availablefrom theofficial insurers to the Organizer.
5.4Competitors takepartentirely attheirownrisk. The RVM&SC asorganizer of this event declines liability whatsoeverinanyaccidentcausedbythe competitors, their vehicles, support vehicles and crewduring thewholeevent.
5.5Responsibilityand Risk
Inexchange for beingableto attend or participateinthe event,Entrantsagree:
i) to release RVM&SC, promoters, sponsor organizations,landowners andlessees, organizersof theevent,officials,representatives andagentsfromall liability for any death, personalinjury, psychologicaltrauma,loss or damage howsoever arisingfromtheir participationinor attendanceattheevent,exceptto theextent prohibitedbylaw;
ii) Attendor participateintheeventat theirownrisk.
Entrants and/orCompetitors andSupport Crews will have no claimagainstthe Organizer or owners of
Privatepropertyarisingoutof anyactor defaultof or bythem, their servantsor officials, before, duringor aftertheRally.
5.6 Underno circumstanceswillanyentrant,driver,service crew, or official admit anyliabilityor signany formof paperwhichmayadmitor implyliabilityinany accidentor incidentwhichmayarise.
5.7Theinsurance cover will comeinto effectfromtheofficial startof therallyand will ceaseattheofficialendof therallyor atthe momentof retirementor exclusionof a competitor.
5.8Theservicevehicles, eventhose bearingspecial plates issuedbyKMSF,are not consideredas officialparticipantsinthe rally. Theyaretherefore not coveredby theinsurance policyof therallyandwill remain thesoleresponsibility of their owners.
6.ADVERTISING AND IDENTIFICATION
6.1TheOrganizers will requiremandatory advertisingtobe carried on competing vehiclesas shownin sketches inAppendixA.
The competitionnumbers,rallyplates andadvertisingshall be affixedonthe carbeforeScrutineering, otherwiseScrutineering will not be allowed.Spacefor theorganizers mandatoryadvertising mustbereservedonthe rally car as per AppendixA of these regulations.
6.2Drivers /Co-driver names
Refer to Appendix A
6.3 Left Hand DriveVehicles
A “CautionLeft Hand Drive”signis to beaffixedto there on of allleft-handdrive vehicles
7.FUEL
7.1 Fuel must conform to normal pump fuel as available in Kenya. Octane enhancers are permitted.
7.2 Competitors areentirely responsible for providinganddistributingtheir own fuel throughouttheevent.
7.3 Roadside refueling will be allowed in service areas.
8.RECONNAISSANCE
The event is a “Blind Rally” and the presence of a competitor, or anyone connected with a competitor, on any part of the itinerary of the rally after its announcement is prohibited.
9.ADMINISTRATIVECHECKS
9.1Documents to be presented
SeeArt4.2.
9.2Timetable forAdministrativechecks
SeeArt 3.
10.SCRUTINEERING,SEALINGMARKING, TRACKING DEVICE
10.1Required at Scrutineering
Itis mandatory for vehicles to reportto scrutineering withthefollowing:
(i) FIAHomologation forms
(ii) FIAapprovedracinghelmets
(iii) FIAapprovedHANS device(s) are mandatory
(iv) Minimum single layer driving overalls are highly recommended, but not mandatory
10. 2 Sealing
Cylinder blocks and or crank cases. These components are not allowed to be changed during the event and will be either sealed or marked at pre-event scrutineering. Competitors are required to drill the cylinder block, in an accessible position, to allow the provision of a sealing wire and seal to be fixed at pre-event scrutineering.
10.3 Installation of Tracking System
Installation of safety tracking devices on all competing cars shall be arranged prior to event Scrutineering, with the Chief Scrutineer.Competitors will be required to provide a positive (live even with the master switch in the off position) and an earth near the dashboard of the competing vehicle.
See Appendix C – Tracking System installation manual
10.4MudFlaps
The use of mud flaps in accordance with appendix J 252.7.7 are mandatory behind the driven wheels at all times during the event.A mud flap tied up against the body will be deemed to missing.
10.5WindowTint
The useof window tint is mandatory on all glass windows,in accordancewithFIA International Sporting code,Appendix J,Article252.7.7and253.11
10.6Timetable for Scrutineering
Scrutineering schedule shall be announced via bulletin.
10.7Latenessat Scrutineering
Charge – TBA at organizers discretion
10.8 Penalties
Description of Infringement. / PenaltyVehicle not compliant with safety / Not allowed to start
Alteration to time card / Up to disqualification at the discretion of the CoC
Entering a control from the wrong direction / Up to disqualification at the discretion of the CoC
Route survey or recce by any means / Disqualification
Headlamp High/low malfunction / Kshs 1000
Horn not working / Kshs 1000
Exhaust – broken / Kshs 1000
Indicator malfunction / Kshs 1000
Missing competition number plates / Kshs 1000
Rear Mud Flaps missing / Kshs 1000
Tail Light or number plate light missing / Kshs 1000
Parking light malfunction / Kshs 1000
Reverse lights malfunction / Kshs 1000
Wipers and or washer not working / Kshs 1000
11.OFFICIALS IDENTIFICATION
All officials shall wear identification tags and/or tabards.
12.OTHER PROCEDURES
12.1Ceremonial Start
Ceremonial Start: Sweetwaters Hotel, Ol Pejeta, Laikipia
12.2 Driversbriefing
The presence of at least one member of each rally crew is compulsory.
During the rally, a briefing will be held each evening at a specified location, at 18;00 hrs. In addition, the exact time of the briefing will be posted daily on the official notice board and/or communicated with the crews through the CRO or via a direct message.
12.3 Start order and end of day reseeding
The starting order for Leg 1, Special Stage 1 will be drawn up by the increasing order of the start numbers.
7.1.The starting order for the next day’s Leg will be according to the ranking from the previous Leg.
7.2.Due to safety reasons, at the discretion of the organizer, at the start of each Leg, all drivers may be reseededaccording to their performance.
12.4Start Procedureofa CompetitiveSection
The crews will runattwo (2) minintervals onthe CompetitiveSections. Digital clockswillbe usedatthe Startof Competitivesections.
12.5MaximumPermitted Lateness
Maximum lateness at start:
Any crew reporting more than 15 minutes late at the start of a section shall not be allowed to start that section
Maximum Permitted Lateness:
Any lateness exceeding 15 minutes of any individual target time or an accumulative lateness exceeding 30 minutes at the end of each section or of a leg will result in the competitor being removed from the classification by the clerk of the course.
Notification of Lateness
Exceeding the maximum lateness may only be announced at the end of a section
12.6Earlycheck-in at the end ofa Day
Crews may checkinto the end of day Parc Ferme aheadof timewithoutincurring penaltyas longas they have clearly indicatedtheir intended checkin timeonthe time card.
12.7 Time Cards.
At the Administrative check / start of a Leg, each competitor will be given a set of ‘Time Card Books’ where officials of the event will enter the times of passage from each Time control. The crew is solely responsible for the safekeeping of these books and the penalty for loss of the time card book may be exclusion. Any amendment or correction in these books may only be carried out by an official of the event and may result in exclusion if not done by an official.
12.8Overnight Stops.
Every night there will be Parc Ferme enforced at all overnight stops for which there will be a penalty for not reporting at your due time.
12.9Service
12.9.1Service Areas as notified within Competitors Road Books are the only locations Where Rally Car service may be undertaken by Service.
12.9.2In the instance of a mechanical problem stopping a Competing vehicle in a ‘Competitive’ or ‘Road’ section not an element of the ‘Service Route’ and where attendance of a Service or Management vehicle is required to execute repairs then permission must be sought and granted by the Clerk of the Course to travel to the car.
12.9.3 The penalty for driving against rally traffic in a competitive section may extend as far as exclusion of the competitor responsible for any service vehicle transgressions.
12.9.4(a) For environmental concerns GROUNDSHEETS are compulsory at ALL service points, be it on the road/service sections and at the ‘end of day ‘services. The size of the ground sheet must at least cover the area of the rally car. Penalty for non-compliance will be in the hands of the CoC.
(b) The same applies to littering both on the road side and Service Park. The decision of the Technical Scrutineer will be final and penalty will be at the CoC discretion.
12.9.5DRIVING STANDARDS: Competitors are responsible for the actions/behaviour of their service crew.
12.9.6Day End Service
At the end of every day’s competition there will be a two-hour penalty free service period. Penalties will be applied for late arrival/return at Parc Ferme. There will be no penalty for checking early into Parc Ferme.
12.10 Open Roads
The competitive sections are run on sections of ‘road’ open to the public. The greatest care is recommended in relation to other eventual users.
12.11 Official time used during the rally
The official time will the GPS time
13.CONTROLS AND TIMING PENALTIES.
13.1The Route will be divided into three sections, - road, competitive and service. FIA type signs will identify controls.
13.2 Control Times
Controls will open one hour before the arrival time of the first car and close 30mins after the arrival time of the last car plus its maximum lateness.
Cars must arrive to the control in the direction indicated in the road book. Reversing into controls is not allowed with a possible penalty of disqualification.
13.3 Early and Lateness Penalties.
Road Sections:1 minute per minute lateness
2 minutes per minute early
Competitive section times will be recorded in hours, minutes and seconds.
13.4 Passage Controls
Passage controls may be established to ensure competitors stay on track. Competing cars must stop at a PC and have their time card stamped. The penalty for missing a PC stamp may go as far as disqualification.
13.5 Service Crews.
There are No restrictions on number of mechanics permitted to work on car at any time.
14.PRIZES
14.1 General classification:
The following trophies will be awarded to both Driver and Co-driver:
1st Overall winner
2nd Overall winner
3rd Overall winner
14.2 Various classification:
The following trophies will be awarded to both Driver and Co-driver: