BANK NEGARA MALAYSIA
(CENTRAL BANK OF MALAYSIA)
Request for Quotation
To Provide Medical Insurance Coverage for Staffs in Bank Negara Malaysia New York Representative Office (NYRO)
Bank Negara Malaysia
New York Representative Office
Issuer
Bank Negara Malaysia
Jalan Dato’ Onn
50480 Kuala Lumpur
ISSUE DATE : 7 November 2017
CLOSING DATE : 13 November 2017
GENERAL INFORMATION
a. Objectives
· Bank Negara Malaysia (BNM) is soliciting quotations to provide medical insurance from US-based medical insurance providers with (1) excellent reputation in compliance with all local laws (2) experience in providing medical insurance for “small groups” and (3) excellent track record.
· BNM is planning to subscribe its staff in New York to a new medical insurance plan offered by qualified and experienced providers. The proposed medical package(s) should at least cover all medical services nationwide.
· This Request for Quotation (RFQ) will enable the Bank to select a medical insurance package of the highest quality in the interest of its staffs based in New York.
b. Bidding responses
· Responses must be made in the official name of the firm under the business conducted (showing official business address) and must be signed in ink by a person duly authorised to legally bind the person, partnership, company or corporation submitting the response. BNM shall not be responsible for any loss of quotation documents or delayed quotation submission. Proof of posting shall not be accepted as evidence for the submission of quotation.
· Bank Negara Malaysia has the absolute discretion to evaluate quotation submissions and is not obliged to select the participant with the lowest–priced quotation submission. Any non-compliance with any requirements stipulated in this RFQ shall entitle BNM, at its sole discretion, to disqualify the responses.
· BNM is not obliged to give any reason for the non-acceptance or rejection of any proposal
c. Price
· Any price quotations submitted must be in US dollar (USD) and shall include any applicable service tax and other government and local taxes.
· Supplier will be solely responsible for any omission or error on prices quoted to BNM and has no right to impose any additional cost, make a claim from BNM or to request BNM on any grounds for the rectification and reconsideration of the prices quoted.
· BNM will not entertain any request from any submission for any variation of prices or submission of additional quotes for items erroneously omitted in the original submission of proposal on any ground including oversight, lack of knowledge, and etc.
· Failure to deliver should be notified by writing to the below address at the earliest time possible after the signing of final agreements with BNM (in accordance to awarded quoted price).
d. Personal Data Protection
This document is strictly confidential. The broker/ agent/ insurance provider is required to sign an undertaking of confidentiality as per Appendix 2, to not divulge any information to any third party on this document unless the party signs a non-disclosure agreement. The specifications and its responses from the broker/ agent/ insurance provider will also be treated as strictly confidential.
e. Format of Quotation
The following specifies the mandatory format of the proposal for requirements stated and shall be submitted in the following order:
· Part A: Detailed Proposal
o Undertaking of Confidentiality – Refer to Appendix 2
o Executive Summary of the Proposal
o Detailed information of the services covered under the proposed medical insurance plan
· Part B: Quotes
o Premium and Out-of-Pocket Quotes – Refer to Appendix 1
· Part C: Value Added Recommendations
o Value Added Recommendations are the products/deliverables that are not stated in the client’s requirements and broker/ agent/ insurance provider scope of services, but the broker/ agent/ insurance provider considers beneficial to the overall project. Value Added Recommendations are not essential but may be given extra credit in the proposal assessment and appraisal.
Each broker/ agent/ insurance provider that decides to participate in this RFQ can provide more than one quote from the same or different provider(s), but each quote must be sent in separate emails.
f. Closing
· The completed proposal must be properly addressed and submitted via email to between 9:00am to 5:00pm (New York time) on 13th November 2017.
· Any submission after 5:00pm (New York time) on 13th November 2017 shall NOT be entertained.
g. Enquiries
· The broker/ agent/ insurance provider is required to comply with all terms, conditions and requirements of this RFQ and encouraged to seek the necessary clarifications to better understand BNM’s vision for the New York Representative Office before submitting the proposal.
· Any queries should be written and sent via email to between 7th and 10th November 2017, 5:00pm (New York time)
Appendix 1: Premium and Out-of-Pocket Quotes
Chief Representative
New York Representative Office
Bank Negara Malaysia
900 Third Avenue
Suite 1804
10022 New York
MEDICAL INSURANCE COVERAGE FOR STAFF OF BANK NEGARA MALAYSIA NEW YORK REPRESENTATIVE OFFICE (NYRO)
SPECIFICATION:
· All proposals must meet all specifications listed below;
· Each broker can provide more than one quote from the same or different insurance provider(s), but each quote must be listed in a separate sheet;
· Incomplete specifications will not be considered.
Subject / Qty / EPO/PPO / Unit Premium [USD] / Total Premium [USD]Service: Medical Insurance for Period December 2017 to November 2018
Item:
· Monthly/ Annual Premium:
· Single;
· Couple;
· Family. /
0
2
4
Total Premium (please state monthly or annual), exclusive of tax
Tax (“description”)
Total Annual Premium, inclusive of tax
Subject / Amount [USD]
Service: Medical Insurance for Period December 2017 to November 2018
Items (per subscriber):
· Copayment
· Coinsurance
· Deductible
· Prescription drugs
· Any other relevant items borne by subscriber
Maximum out-of-pocket per subscriber (USD)
………………………... ………………. ……………………. ………………..
Name Signature Designation Date
Appendix 2: UNDERTAKING OF CONFIDENTIALITY
(on the PROVIDER’s official letterhead)
Date: ………………………………………….
Chief Representative
New York Representative Office
Bank Negara Malaysia
900 Third Avenue
Suite 1804
10022 New York
Request for Quotation
To Provide Medical Insurance Coverage for Staffs in Bank Negara Malaysia New York Representative Office (NYRO)
Undertaking of Confidentiality
Within the context of the RFQ to provide medical Insurance to BNM NYRO staff, ______(Company Name) HEREBY UNDERTAKES not to give, divulge or reveal any information, data, drawings, specification or documentation whatsoever relating to the business and affairs of Bank Negara Malaysia to any third parties AND HEREBY COVENANTS to take all necessary action to ensure that this undertaking shall be binding upon all its employees, agents and persons acting on its behalf pursuant to the said Project.
Signed : ______Signed : ______
Name : ______Name : ______
Designation : ______Designation : ______
FOR AND ON BEHALF OF
______
1