POSITION DESCRIPTION: ADMINISTRATIVE OFFICER
HOW TO APPLY
Your application must include:
-a covering letter outlining your interest in the position
-a statement of your suitability against each of the Key Selection Criteria
-your current curriculum vitae containing names, postal addresses, telephone numbers and where available, e-mail addresses and facsimile numbers of three referees who will provide references when required, and
-a completed Job Application Sheet.
Your application should also include the following details:
-Educational, professional and other relevant qualifications
-Relevant work experience
-If successful, period of notice required to join
-Details of service with other educational institutions, public authorities and military service where applicable
RMIT’s Vocational Education and Training Sector (TAFE Sector) cannot employ persons who have within the last three years received a Voluntary Departure Package from any Victorian Public Sector Department or Government Agency.
The University also has restrictions relating to the re-employment of ex-staff members who had left RMIT with Voluntary Departure Packages, redundancy or negotiated separation packages. The nature of the restrictions depends on individual cases.
Do not send valuable original documents or exhibits with your application, as articles may be lost in transit.
Written applications quoting the relevant reference number should be addressed to:
People ServicesOR emailed to
Lisa Freeman
RMIT University
City Campus
P.O. Box 188
Carlton South VIC 3053
Please endorse the envelope "APPLICATION - CONFIDENTIAL"
JOB APPLICATION SHEET
PLEASE COMPLETE ALL DETAILS LISTED BELOW AND EMAIL THIS SHEET WITH APPLICATION TO or post to the address below.
Reference
Number
Position
Title
Surname Title
Given
Name(s)
Home
Address
Suburb State
Postcode
Telephone
Numbers
HomeWork
address
Citizenship
Resident Status if not Australian
APPLICATIONS ADDRESSED TO
People ServicesOR emailed to
Lisa Freeman
RMIT University
City Campus
P.O. Box 188
Carlton South Vic 3053
FOR PEOPLE SERVICES USE ONLY
System updated and acknowledgement sent/emailed
Date Initial
Position Description
Administrative Officer
Undergraduate Professional
Development Programs Unit
Office of the Dean
1.POSITION SUMMARY
Position Title: / Administrative OfficerPosition Number: / 50005584
Time Fraction: / Full-time
Tenure Status: / Ongoing
Classification: / HEW Level 5
Salary Range: / $35,877 - $41,213 p.a.
Faculty/Group:
/ RMIT Business – Office of the DeanSchool/Department/Branch:
/ Undergraduate Professional Development Programs UnitCampus Location:
/ Based at the City Campus but may be required to work at other campuses of the University and in offshore programs offered by the Faculty.2.THE UNIVERSITY
RMIT University is a multi-level dual sector education, training and research service organisation, offering programs ranging from certificate level vocational programs through tailored programs for industry and community clients, to post-graduate research programs. The University has several companies which are responsible for commercial activities relating to the University’s core functions.
The University’s goal is to create and sustain a distinctive world-class university at the forefront of technical and professional education and real-world research, through continuous improvement and with all staff committed to quality management processes. As a world-class university, RMIT will be recognised as a leader in its teaching and learning processes, research activities and community services.
For further information, please also see
3.RMIT BUSINESS
RMIT Business is one of the largest Business Schools in Australia and is based at 239 Bourke Street in Melbourne’s Central Business District. Established in 1944 it is now the largest Faculty at RMIT University with around 480 staff working with approximately 17,500 students in Australia and overseas. RMIT Business earns almost three-quarters of its annual revenue from non-Government sources and is highly entrepreneurial and outward looking in its vision.
Its strategic priorities for the next five years are:
- Continuous development of staff capabilities in teaching and research
- Quality internal and external communication
- Championing flexible delivery and program renewal
- Strengthening client relationship management
- Building partnerships through research and development
RMIT Business consists of five Schools, two Research Centres (Transport Research Centre and the Centre for Quality Management Research) and the Office of the Dean.
The Schools represent major discipline groupings within the Faculty:
- School of Accounting & Law
- School of Business Information Technology
- School of Economics & Finance
- School of Management
- School of Marketing
Each School offers a comprehensive and seamless range of education and training from short courses and certificates through to research higher degrees. All courses, including Vocational Education and Training programs (VET), are available to Australian and International students, either in Victoria or at various overseas locations.
RMIT Business prides itself on its educational contribution to the global business community. Its Melbourne campus is a popular destination for international students and the Faculty is involved in educational partnerships in a range of countries throughout South East Asia, including China, Hong Kong, Malaysia, Singapore, Vietnam and Thailand. A wide range of offshore degree programs, including articulation arrangements, is offered in collaboration with local institutions.
RMIT Business aims to be accessible to a diverse range of communities, including those that are geographically isolated. To this end it has developed a number of new initiatives, including a new Bachelor of Commerce degree which will be delivered entirely “On-Line”. Innovation and Entrepreneurship are at the forefront of the RMIT Business strategy for the future.
For further information, please also see:
OFFICE OF THE DEAN
The Office of the Dean fulfils a range of corporate functions for the Faculty. It provides all information technology & multimedia services, support for online delivery, commercialisation and international operations, training and consultancy services. Other Groups operating within the Office of the Dean include the Research Development Unit and Transport Research Centre
UNDERGRADUATE PROFESSIONAL DEVELOPMENT PROGRAM UNIT
The UPDP Unit, located in the Office of the Dean, is primarily responsible for the development and running of the industry-linked Professional Skills Program undertaken by students enrolled in Bachelor of Business degrees who for one reason or another do not obtain a work-based (Cooperative Education) placement.
- JOB SUMMARY
The Administrative Officer of the Undergraduate Professional Development Programs (UPDP) Unit is responsible for the administrative functions, provides support and advice to the Unit in its operations. The position will also be responsible for assisting with the development and maintenance of the Unit’s Internet presence.
5.REPORTING RELATIONSHIPS
The Administrative Officer reports to the Manager, UPDP Unit and, where appropriate, takes direction from the Co-ordinator of the Professional Skills Programs (PSP) and the UPDP Unit Lecturer/s.
6.SPECIFIC ACCOUNTABILITIES
Position Accountabilities
6.1To assist with the production of course material and handbooks for the Professional Skills Program.
6.2To liaise with industry supporters and with external and internal clients of the Unit and Faculty.
6.3To assist the Unit in developing the content of its website, including monitoring and updating its online activities, in conjunction with RMIT Business Online.
6.4To support students on the Unit’s programs and administer their access to its website and other Internet services as required.
6.5To coordinate and participate in the student orientation sessions relating to the Unit.
Corporate Accountabilities
6.6To liaise with other University staff, who are involved in the development of the RMIT online community
6.7To stay informed about new developments in available internet technologies, especially the design and construction of web sites, with specific regard to the development of educational web sites
6.8To stay informed about online educational developments that are occurring both within, and external to, the University
6.10To contribute to the strategic direction setting and policy making processes of the University and the Section by participating in key Group, Section and University forums and undertaking specific Section level project/tasks
Personal Development
6.11To assume joint responsibility for career development by actively participating in various activities (mentoring, job rotation, secondments and joint group projects) and producing a jointly agreed development plan identifying key areas which will assist in your personal and professional development. These activities should be consistent with the Group’s Strategic Goals.
- QUALIFICATIONS
Mandatory:Relevant Undergraduate Degree/Diploma, or equivalent, in a business discipline including experience in work integrated learning, industry or University administration
Preferred:A Degree/Graduate Diploma in an information technology-related area, particularly one with an Internet focus.
8.KEY SELECTION CRITERIA
8.1Extensive relevant experience in work integrated learning programs and/or Industry or University administration.
8.2Proven ability to liaise with people at all levels within the University and externally.
8.3Excellent written and oral communication, including problem-solving skills.
8.4Proven ability to relate to student needs.
8.5Demonstrated ability to establish priorities and work to deadlines.
8.6Knowledge of the University’s administration systems.
8.7Familiarity with using the Internet, and the ability to use web development software in the design and implementation of web-based services and web content.
8.8A general familiarity with a variety of applications, software and operating systems, the ability to perform software installation and trouble-shooting.
9.OTHER RELEVANT INFORMATION
To undertake such duties as required by the Manager, Undergraduate Professional Development Programs Unit or, where appropriate, by the Co-ordinator of the Professional Skills Program.
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