ATTENDANCE ACCOUNTING SPECIALIST1

MIRACOSTA COLLEGE

MIRACOSTA COMMUNITY COLLEGE DISTRICT

(E) = Essential job function8/29/09

ATTENDANCE ACCOUNTING SPECIALIST1

CLASS TITLE: ATTENDANCE ACCOUNTING SPECIALIST

BASIC FUNCTION:

Under the direction of the Director of Admissions and Records, provide technical expertise, reportsand analysisto administration, management and outside agenciesregarding District apportionment and student statistics. Interpret and verify statistical and course data information with various departments; provide technical instruction and advice to faculty and staff to assure Title V and Ed Code compliance of attendance accounting and grading policies and procedures.

REPRESENTATIVE DUTIES:

1.Develop, implement and monitor attendance accounting procedures to assure accurate data for the college's apportionment funding and statistical reporting. (E)

2.Compile information for state and federal attendance reports; prepare the State Attendance Apportionment Report and a variety of other statistical; complete surveys; provide student statistic, apportionment and other reports as needed; maintain a variety of records and files(E).

3.Determine and modify data criteria and run controls required to support accurate accounting apportionment, gradingand statistical reporting.

4.Assist the Director in a variety of support duties; keep the Director informed about State and federal changes pertaining to admissions regulations and attendance accounting procedures; assist in planning and coordinating data process support services for enrollment and attendance tracking.

5.Facilitate in-service meetings on attendance accounting procedures, apportionment funding, rosters and web services; provide guidance, technical assistance and training to faculty and staff regarding grading policies and procedures; establish timelines in order to process and review accuracy of attendance practices.(E)

6.Determine data requirements and request development of queries to collect information on specific student demographics. Provide assistance to staff in running computer queries and importing/exporting data via various computer software. Use queries for various communications with students, faculty and staff including distribution of enrollment materials, internal and external memos. Organize, write and prioritize various student and faculty communications.

7.Verify and postinstructor grades; process student grades, research and resolve and take appropriate action in resolving various grading problems; coordinate semester class roster distribution; modify run controls before printing and making available opening day, census, updates, positive attendance and grade rosters. (E)

8.Serve as a resource person to the Academic Information Services’ programmers regarding correct data elements; initiate requests for programming changes; work with the Director of Research to provide resource data as needed.

9.Monitor the scheduling of all program courses to assure compliance with the academic calendar; monitor, interpret and determine inaccuracies in instructor course master files; initiate proper corrective procedures; inform departments of campuses and satellite centers, course deletions, additions and modifications. (E)

10.Train, plan, assign and review the performance of support personnel as assigned.

11.Perform related duties as assigned.

KNOWLEDGE AND ABILITIES:

KNOWLEDGE OF:

District organization, curriculum, operations, policies and objectives.

Student attendance accounting/reporting procedures at the community college level.

Applicable sections of State Education Code and other applicable laws.

Modern office practices, procedures and equipment.

Recordkeeping techniques.

Basic math.

Correct English usage, grammar, spelling, punctuation and vocabulary.

Interpersonal skills using tact, patience and courtesy.

ABILITY TO:

Learn to interpret, apply and explain rules, regulations, policies and procedures and apply them in a variety of procedural situations.

Understand and follow oral and written directions.

Operate a variety of office equipment, including computer and appropriate software.

Prepare, analyze and maintain detailed and comprehensive attendance, statistical and narrative records and/or reports.

Interpret and apply complex laws, regulations, policies and procedures related to student attendance accounting records.

Type at 45 words net per minute from clear copy.

Type narrative and statistical information accurately.

Plan and organize work.

Meet schedules and timelines.

Analyze situations accurately and adopt an effective course of action.

Establish and maintain cooperative and effective working relationships with others.

Work confidentially with discretion.

Communicate effectively both orally and in writing.

Train and provide work direction to others.

Work independently with little direction.

Work as a member of a team.

Demonstrate sensitivity to and understanding of diverse academic, socioeconomic, cultural, ethnic and disability issues.

EDUCATION AND EXPERIENCE:

Education and experience equivalent tograduation from high school and three years of directly related, increasingly responsible accounting or statistical record keeping experience.

LICENSES AND OTHER REQUIREMENTS:

Not applicable.

WORK DIRECTION, LEAD AND SUPERVISORY RESPONSIBILITIES;

Not assigned permanent staff to supervise. Provides work direction to student workers and/or temporary staff.

CONTACTS:

Administrators, department heads, coworkers, faculty, state and federal agencies, vendors, District auditors, personnel at other community colleges, and media.

PHYSICAL EFFORT:

Primarily sedentary with intermittent standing, walking, bending and stooping, occasional light lifting and carrying of objects weighting 25 pounds or less; repetitive use of computer keyboard, mouse or other control devices; ability to travel to a variety of locations on and off campus occasionally, as-needed to conduct district business.

EMOTIONAL EFFORT:

Ability to develop and maintain effective working relationships involving interactions and communications personally, by phone and in writing with a variety of individuals and/or groups of individuals from diverse backgrounds on a regular, on-going basis; ability to concentrate on detailed tasks for extended periods of time and/or intermittently while attending to other responsibilities; ability to work effectively under pressure on multiple tasks concurrently while meeting established deadlines and changing priorities.

WORKING CONDITIONS:

Primarily busyoffice environment; frequent to constant contact with and interruptions by individuals in person or by phone; intermittent exposure to impatient, angry and/or verbally aggressive individuals; may be required to work at any district locationduring day and/or evening hours occasional weekends and/or holidays on an as-needed basis.

MIRACOSTA COMMUNITY COLLEGE DISTRICT

(E) = Essential job function8/29/09