OFFICE OF THE ASSISTANT SECRETARY OF DEFENSE

3000 DEFENSE PENTAGON

WASHINGTON, DC 20301-3000

LOGISTICS AND

MATERIEL READINESS

DLM 4000.25, Volume 2, May 04, 2018

Change 10

DEFENSE LOGISTICS MANAGEMENT STANDARDS

VOLUME 2, Supply Standards and Procedures

CHANGE 10

I.This change to DLM 4000.25, Defense Logistics Management Standards, Volume 2,
June 13, 2012, is publishedbydirection of the Deputy Assistant Secretary of Defense for Supply Chain Integration under the authorityof DoD Instruction (DoDI) 4140.01, “DoD Supply Chain Materiel Management Policy,” December 14, 2011. Unlessotherwise noted, revised text in the manual is identified by bold, italicizedprint. Exceptionsare when an entire chapter or appendix is replaced, a new one added, or an administrative update is made. Administrative updates in Change 10 include the following: Abbreviations such as etc., e.g., and i.e. are incorporated inside the parentheses. Occurrences of “shall” are changed to “will” per the currentstyle guidefor DoD issuances. References to “(DLA) Transaction Services” are changed to “Defense Automatic Addressing System (DAAS)” and “DLA Logistics Information Services” to “Logistics Information Services”. In addition, minor typographical and similar editing errorsin previous versions, including changes previously approved in ADCs 328 and ADC 1260 that had been inadvertently omitted, and an administrative update related to the Withdrawal of ADC 33 have been corrected.

II.This change includes Approved Defense Logistics Management Standards (DLMS) Change (ADC) published by Enterprise BusinessStandards Office memorandum:

A. ADC 1151 dated September 14, 2017. Removes references to specific record retention periods for documents/transactions, and advises the Components to retain data created as a result of DLMS business processes in accordance with the DODI 5015.02, DOD Records Management Program. Revises Chapter 2, Chapter 4, Chapter 5, Chapter 13, Chapter 16, Chapter 17, and Chapter 19.

B. ADC 1175dated July 24, 2017. Clarifies guidance for the turn-in of partial/incomplete weapons by the weapon NSN to DLA Disposition Services for reutilization or demilitarization. Stipulates the need for a missing parts list or equivalent missing parts certification to accompany the turn-in of the serialized receiver with missing or removed parts. The turn-in activity must provide a missing parts list or annotate equivalent certification on the Issue Release/Receipt Document (IRRD) (DD Form 1348-1A, or DD Form 1348-2), Defense Turn-in Document (DTID), or an attached continuation page. Revises Chapter 17, Chapter 16, Chapter 18, and Appendix 7.28.

C. ADC 1198 dated October 6, 2016. One of a series of DLMS changes to define procedures and establish a coordinated implementation to exchange serial number and unique item identifier (UII), when available, to support Financial Improvement and Audit Readiness (FIAR) compliance and accountability over service owned capital equipment stored at DLA. The change is based upon the capital equipment candidate requirements in the DoD Integrated Requirements Set (IRS) for Item Unique Identification (IUID) in Supply Business Processes. Revises Chapter 4, Chapter 5, Chapter 6, Chapter 7, Chapter 11, Chapter 13, Chapter 14, and Chapter 17. Revises DLMS ICs 527R, 842A/W, 842S/Q, 846R, 856R, 856S, 867I, 945A, and 947I.

D. ADC 1198A dated September 6, 2017. Addresses several issues identified by DLA Distribution during implementation planning for ADC 1198 relating to the serial number and UII, which require updates to the ADC 1198 DLMS procedures for capital equipment candidates. The areas addressed are: 1) No serial number during receipt,
2) Missing Serial Number for an Item in Stock, 3) Reintroduction of IUID Items into the DOD Supply Chain, 4) DLA 867I Issue Transaction with Serial Number/UII,
5) Clarification of Complete Inventory Requirement, and 6) Serial Number/UII Mismatch Dual Inventory Adjustment Functionality. Revises Chapter 6, Chapter 13, Chapter 14, Chapter 17, and Chapter 21. Revises Appendix 7.28 and Appendix 7.29.

E. ADC 1217 dated September 27, 2017. Establishes new procedures for directing disposition instructions to storage activities subsequent to storage activity reply and closure of the SDR within the storage activity SDR system. The new procedures will cause the source of supply response to trigger reopening of the SDR in the storage activity system so that the source of supply can communicate disposition instructions to the storage activity systemically, thus providing an audit history for the resulting action. Revises Chapter 17 and Appendix 7.28.

F. ADC 1247 dated September 28, 2017. Revises MILSTRAP procedures to allow the General Supplies Record Accuracy Goals Stratification Categories B and C to be optional. Revises Chapter 6.

G. ADC1256 dated September 7, 2017. Requires all Service maintenance activities/repair agents under an inter-Service agreement, including Depot Maintenance Inter-Service Support Agreements, to use MILSTRIP Materiel Returns Program automatic return notification procedures when returning a reparable item carcass in Supply Condition Code F (Unserviceable (Reparable)) to the owner/principal. The owner/principal and maintenance activity/repair agent must be able to use this process even when that Service does not have a Nonconsumable Item Material Support Code 5 Secondary Inventory Control Activity relationship with the owner/principal. Project Code 3HX (rather than existing Project Code 3AD) will apply when the owner/principal must provide credit to the returning maintenance activity for the automatic return of reparable component carcasses removed and replaced during maintenance. Revises Chapter 11.

H. ADC 1269, dated October 4, 2017. Revises procedures to clarify and document the KCC inspection process at DLA Distribution Centers. Clarifies Kind, Count, and Condition (KCC) of the bare item part number verification process for new procurement receipts in line with DLAI 4145.4 as conducted at DLA Distribution Centers. DLA Distribution Centers will conduct the part number verification for non-critical new procurement items by verifying the part number/NSN in the contract to the Military Standard (MIL-STD) 129 label. DLA Distribution Centers will perform all other aspects of the KCC process. Critical items and non-procurement items will be subject to part number verification to bare item markings. Administrative update to Chapter 13 to replace the term advance receipt information (ARI) with the more common term pre-positioned materiel receipt (PMR) used in the MILSTRAP Manual. Revises Chapter 13 and Chapter 17.

III. The list below identifies the chapters, appendices or other files from the manual that are added or replaced by this change:

Added or Replaced Files / Added or Replaced Files
Change History Page / Chapter 14
Chapter 2 / Chapter 16
Chapter 4 / Chapter 17
Chapter 5 / Chapter 18
Chapter 6 / Chapter 19
Chapter 7 / Chapter 21
Chapter 11 / Appendix 7.28
Chapter 13 / Appendix 7.29

IV. This change is incorporated into the on-line DLM 4000.25 series of manuals and the PDF files containing the entire set of change files on the publications page of the Defense Logistics Managements Standards Website: