Dear <Insert Manager S Name Here>

<Date>

Dear <insert manager’s name here>,

I am writing to request your approval to represent <insert company name> at the upcoming Qualtrax User Conference. This is a two-day conference with the chance to extend my time with the Qualtrax team for an additional half-day of training. The conference will be held at the Inn at Virginia Tech in Blacksburg, VA on May 3rd – May 5th

The Qualtrax User Conference is held every eighteen months and is designed to give Qualtrax users like me a chance to get hands on training from the support and development staff of the Qualtrax team. During my time away, the Qualtrax team offers its attendees the opportunity to schedule a one-on-one meeting to discuss specific questions or review areas of the software that we may like to have addressed.

The conference also offers several opportunities to collaborate with other Qualtrax users. It is beneficial to talk with other companies and organizations to get a glimpse of how they are using the software to improve quality initiatives and other business processes. This event should inspire new and beneficial ways that we could expand the use of Qualtrax at <insert company name>. Opportunities to collaborate include roundtable discussions around compliance and other industry issues, customer case studies, and the chance to weigh in on potential product design changes.

Based on this year’s prospectus, the three sessions I am most excited to attend (and those which I think will benefit <insert company name here>the most) are:

1. <Insert session name here, and briefly give a reason why you’re looking forward to it.>
2. <Insert session name here, and briefly give a reason why you’re looking forward to it.>
3. <Insert session name here, and briefly give a reason why you’re looking forward to it.>

While this conference will be an expense for <insert company name here>, I am convinced that the value we’ll get through the training I’ll receive, the business relationships I’ll build, and the time I’ll get to spend with the Qualtrax team will far outweigh the costs associated with the conference.

Below is a general outline of the expenses associated with the conference. It is worth noting that the conference fee covers breakfast, lunch, and continuous snack and drink breaks on each day of the conference as well as a networking dinner on Tuesday night of the conference. Training by Qualtrax is priced at $2,500 per day, so this event is a great value.

I believe this is an opportunity that will pay for itself. Upon my return from the conference, I would be glad to meet with you and others on the team to give an overview of the things I learned during the conference. I will be given training materials at the conference and will come back equipped with information that will benefit the entire team.

I appreciate your consideration. If you’d like to learn more about the conference you can visit the conference website at Qualtrax.com/conference. Please feel free to let me know if you have any questions.

Sincerely,

<Insert your name>