Custer County Commissioner Meeting

Date: October 9th, 2013

Chairman Bies called the meeting to order at 8:00 a.m. with the Pledge of Allegiance. David Hazeltine, Jim Lintz, Phil Lampert, Mark Hartman, Tracy Kelley, State’s Attorney and the Auditor were present.

The Board moved to approve the agenda as presented. Motion carried. In the following proceedings, all action taken was first duly moved and seconded, received a unanimous vote of the Commissioners without dissenting vote or abstention, unless otherwise stated.

Minutes

The Board moved to approve the minutes of the September 25th, 2013 commission meeting as presented. Motion carried.

Declaration of Conflict of Interest-None declared

Gary Woodford, Highway Superintendent

-Gary advised that the preconstruction meeting for the Cheyenne River Bridge is being held today at 9:00. It was reported later in the meeting that the project is to start on Monday and completion date is estimated on 7-25-14.

Mike Carter, Director of Emergency Management

-Mike Carter and Jason Forrest, NW Regional Emergency Management Coordinator for the State of South Dakota, discussed Resolution 2013-5 which the commissioners approved at a telephonic board meeting on October 7th.

Resolution 2013-5 for Declaration of Emergency/Disaster

WHEREAS, Custer County South Dakota has suffered severe damage brought on by blizzard conditions including but not limited to debris removal, loss of utilities, catastrophic agricultural loss and impending flood issues.

On the date beginning Friday October 4th, 2013.

WHEREAS, Custer County has committed all available resources and taken all possible actions within the jurisdictional boundaries to combat and to alleviate the emergency/disaster and local resources are not adequate to cope with the situation.

NOW, THEREFORE, BE IT RESOLVED by the Custer County Board of Commissioners, at a telephonic board meeting held Monday October 7th for the express purpose of application for a disaster declaration, it is hereby requested that the Governor declare an emergency/disaster to exist in the County of Custer.

-The Board moved to authorize the Chairman to sign the quarterly activity report for the SD Emergency Management State and Local Agreement for 2013. Motion carried.

-Jim Lintz, with approval of the Board, directed Mike to contact the Hermosa school district to see if a shelter could be set up somewhere in the area to provide safety and heat in the event of emergency situation.

Dawn McLaughlin, Treasurer

-Action was taken to go in and out of executive session for personnel. The session began at 8:57 a.m. and adjourned at 9:05 a.m. No action taken.

Variance Hearing, David McGill

-As advertised, a public hearing was held on a variance request. The Board of County Commissioners adjourned and sat as the Board of Adjustments for the hearing at 9:08 a.m. to consider a Variance Request for the McGill subdivision. McGill is requesting a variance to Section 4, Paragraph 3 of Custer County Ordinance #2. The Board of Adjustments moved to approve the variance request. Motion carried. The Board of Adjustments adjourned at 9:14 a.m. and moved to reconven as the Board of County Commissioners at 9:14 a.m.

David Green Planning

Final Plat-2013-8 Magnuson Subdivision – Plat of Lots 7A and 7B Magnuson Subdivision, (Formerly Lot 7 Magnuson Subdivision), located in W2NE4NW4 Section 36, T2S, R7E, BHM, Custer County, South Dakota. Applicant is David McGill. The Board moved to approve the final plat of the residential subdivision as recommended by the Planning Commission, provided that all conditions have been met. Motion carried.

Section Line Improvement Legal Description: Parcel 11417. Section line is between Sections 30 and 31, T2S, R8E, BHM, Custer County, South Dakota. Applicant is Donald R. Quinn, Sr. The applicant is requesting to improve the section line to maintain access to their parcel. As the access is for all practical purpose a driveway, the applicant is proposing to improve the section line to a 14’ wide drivable surface. Mr. Quinn has access to construction equipment and many years of experience. He is proposing to do the construction work himself. He has asked for consideration in the form of waving the bond requirement as a condition of approval. The Board moved to approve the improvement and to waive the road bond requirement. Motion carried.

Airport Sponsor Update

-David gave an update from the 2013 Fall Airports Seminar that was held in Bismarck, ND.

Mail Call/General Business

-The Board acknowledged the following: A letter from the 1881 Courthouse Museum advising that they are selling historic calendars for year 2014 at $10.00 a piece and a reminder of the 2013 Chamber of Commerce Awards Banquet being held Thursday, October 17th at the Sylvan Lake Auditorium

Monthly Reports

The Board acknowledged the following reports.

- Register of Deeds Sept. 2013 statement of fees with $400.00 collected in state fees, $10,831.50 for county fees, and $320.00 for SDACO for a total of $11,551.50.

-The Auditor’s report with the Treasurer for Sept. 2013 as follows: Cash $8,239.14; Checks/ Drafts <3days $68,514.41; Checks/Drafts >3 days $1,050.00; SD Fit $500,000.00; 1st Interstate Bank checking $194,794.22; 1st Interstate Bank Savings $2,093,570.97; 1st Interstate Bank Flex $59,609.78; ED Jones MM $302,294.85; 1st Interstate Investment $36,776.47; TELCO Checking $208.03; TELCO TIIA $30,295.10; TELCO Savings $79,863.18; Highmark Investment $148,756.46; Highmark Savings $10,170.09; Highmark Checking $5,000.00; Dakotah Bank Checking $10,000.00; Dakotah Investments $650,000.00; Accrued Interest $2,034.64, ED Jones $2,922,022.49; for a total of $7,123,199.83.

- Custer County Sheriff’s Sept. 2013 report: $110.00 fingerprints; $40.11 accident reports; $126.00 pistol permits; $445.79 in mileage; $650.00 service fees; $140.00 executions; $280.38 commissions; $1,014.00 from 24/7 Program; $22.33 postage reimbursement; $1,086.00 for Sheriff Sale; $50.00 bond fee for a total $3,964.61 submitted to Custer County Treasurer.

Travel Requests

-Leslie Skinner made a travel request to attend the all staff public health meeting in Sturgis on October 29th at a cost to the county of mileage and wages.

-David Green made a travel request to attend the SD Planning Association Annual Planning and Zoning Conference in Yankton on October 23-24 at a cost to the county of $225.50 plus mileage.

-Gary Woodford made a travel request to attend the 28th Annual Regional Local Road Conference in Rapid City on October 23-24 at a cost to the county of $100.00.

Meeting Schedule

-Fund Raising Art Auction, 1881 Courthouse Museum, Saturday October 12th at 6:30.

-2013 Chamber of Commerce Awards Banquet being held Thursday, October 17th at the Sylvan Lake Auditorium.

Indigent (Executive Session)

-Action was taken to go in and out of executive session to consider indigent claims. The session began at 11:35 a.m. and adjourned at 11:45 a.m.

-The Board moved to approve an indigent request for $400.00 for rental assistance predicated on a signed promissory note for repayment. Motion carried.

-The Board moved to deny an indigent request for lack of information. Motion carried.

Human Resources/Personnel

-Action was taken to go in and out of executive session for personnel. The session began at 10:12 a.m. and adjourned at 11:10 a.m.

-The Board moved to approve the request from Linda Nelson to hire Pat Winter as a deputy auditor. Pat will transfer from the treasurer office effective October 21st at the same rate of pay, $13.00 per hour. Motion carried.

- The Board moved to approve the request from Dawn McLaughlin to hire Pamela Johnson as a deputy treasurer. Pamela will transfer from the register of deeds office effective October 21st at the same rate of pay, $12.25 per hour. Motion carried.

- The Board moved to approve the request from Dennis Zellner to hire Teri Morgan as a deputy register of deeds at $12.25 per hour effective in 2 weeks time or as agreed to by Teri and her immediate supervisor, Allison Jensen. Teri will transfer from the director of equalization office. Motion carried.

-The Board acknowledged a letter of resignation from Pamela Johnson as deputy register of deeds.

East County Highway Shop

-The Board moved to start with Phase 1 of the east county highway shop project to include leveling the property, electric connections, drilling a well and providing a septic field. Motion did not carry. The Board gave a directive to Mike Carter to work with the planning and highway department to do an in-house site plan for the east county highway shop.

Automatic Supplement

-The Board moved to approve an automatic supplement for a Weed & Pest grant in the amount of $5,984.71 to expense account 234-500-429 and revenue account 234-000-334.30. Motion carried.

Contingency Transfer/Supplemental Budget

-The Board moved to authorize a contingency transfer in the amount of $25,000.00 to the airport fuel expense budget 101-331-426.5. Motion carried.

- The Board moved to propose a supplemental budget for 2013 and to authorize the auditor to publish the Notice of Budget Hearing for supplements in the amount of $41,700.00 to General Fund as follows: Commissioner’s budget for $20,000.00; Data Processing budget for $18,000.00; and Nurse’s budget for $3,700.00. Means of finance will come from the General Fund Reserve

-A supplemental budget hearing will be held November 6, 2013 at 9:00 a.m. in the Custer County Courthouse Commissioner’s Room, 420 Mt. Rushmore Road, Custer, SD at which time and place any person interested may appear to give public testimony on the consideration and adoption of a supplemental budget to the General Fund Budget for 2013

Vouchers

-The Board moved to approve the vouchers as presented. Motion carried.

PAYROLL: COMMISSIONERS 8,076.85 INCLUDES TRAVEL 1,500.00; AUDITOR 11,884.99 INCLUDES TRAVEL 33.00; TREASURER 14,349.99 INCLUDES TRAVEL 33.00; IST 3,146.32 INCLUDES UTILITIES 30.00; ST ATTORNEY 15,051.57 INCLUDES UTILITIES 30.00; BUILDING 10,533.33 INCLUDES SUPPLIES 12.69; DOE 17,552.47 INCLUDES UTILITIES 30.00 INCLUDES TRAVEL 749.00; ROD 7,349.10; VETERANS 2,475.67; SHERIFF 56,767.45 INCLUDES UTILITES 60.00;CORONER 569.05 INCLUDES TRAVEL 1.11; NURSE 1,603.26; LIBRARY 12,022.04 INCLUDES TRAVEL 140.51; EXTENSION 2,100.28; CONSERVATION 700.09; WEED 3,852.43 INCLUDES UTILITIES 41.07 INCLUDES TRAVEL 115.90; PLANNING 10,343.38 INCLUDES TRAVEL 142.52; HIGHWAY 61,372.43 INCLUDES SUPPLIES 739.63 & UTILITIES 30.00; EMERGENCY MGMT 4,706.29 INCLUDES TRAVEL 115.00; 24/7 SOBRIETY 597.47; 911 EM 24,965.05. TOTAL PAYROLL 270,019.51. 30.70 PAYROLL FEES FIRST INTERSTATE BANK; 720.00 ANIMAL CONTROL GENEY ZIOLKOWSKI; 481.29 EXTENTION TRAVEL BRAD KEIZER.

-Chairman Bies adjourned the meeting at 11:45 a.m. with the next meeting being held October 23rd at 8:00 a.m. in the Commissioner’s Room in the Custer County Courthouse.

Attest: ______

Linda Nelson Travis Bies, Chairman

Published once at the total approximate cost of______.

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