NOM

ADRESSE1

CPOSTAL @BXDISTRI

OUR REF: CODECLIENT/

CODESTE NOCHRONO

Le

Dear Sirs ( pour les Anglais )

Gentlemen ( pour les Américains et d’autres sur influence américaine, comme les Japonais, par exemple ).

You have indicated that you want to invite us to provide a service additional to the assignment dealing with the accounts, namely, the preparation of the pay – roll as well as various aspects in terms of obligations defined by what is called “ social legislation “ in France: matters dealing with the management of personnel. By means of this letter we wish to define the general conditions governing this assignment, in accordance with the standards applicable to our profession, and at the same time communicate our tariffs for year 2….

1/ YOUR BUSINESS

Your business has…….members of it’s labour force ( provide the details relative to the category of employees, seasonal workers, part – time workers…..). The industrial agreement which is applicable to your business is….. and the business is a member of the employers’ federation……since……

The principal particularities in terms of “ social legislation “ applicable to your business relate to the following items: ( refer to the specific points in the permanent file relative to this client which may have an incidence on the preparation of the pay – roll).

The pay-roll is prepared on the……each month.

2/ OUR ASSIGNMENT

The assignment which is confided to us includes, on our part, an obligation to provide the means to realise the assignment and to undertake the relevant checks: on your part you have an obligation to provide us with the necessary information and co – operate with us in general terms.

In accordance with our agreement, the basic elements of the work we have to perform are provided in general termsin the table which is annexed to this letter.

Any modification which may be made to the assignment as it has been defined above will be the subject to a previous agreement between us.

This agreement provides for a modification in the assignment, in accordance with any requests you may make, to include additional elements such as advice and assistance which could cover,notably: the preparation of proposed employment contracts, follow – up involving termination and dismissal procedures, the definition of a salary policy, and assistance in the case of audits undertaken by various statutory bodies in within the framework of “ social legislation “.

We take this opportunity to remind you that it is your responsibility to take the appropriate measures to keep in your archives all the documents relative to the pay – roll for the legal terms as defined in the legislation currently in force

Our fees, exclusive of any other remuneration to which we may be entitled, will be calculated on a fixed basis as follows ……

These fixed fees cover the preparation and associated tasks relative to the salary – slips and the preparation of the annual return of salaries called the « DADS «.

The preparation of documents required when anemployment contract is terminated (resignation, dismissal, leaving for retirement), employment certificate, the receipt for the final sum due to an employee ( “ reçu pour solde de tout compte ), the declaration which has to be made to ASSEDIC ( the organism dealing with remuneration offered to unemployed people ) will be the subject of additional invoices. The fees due will be calculated on the basis of the time spent, out – of – pocket expenses and any additional use of computer resources.

Our fee invoices are to be paid on receipt: a final annual invoice is presented once all the year – end work has been completed.

The non – payment of our invoices at the end of a period of 30 days starting with the invoice date is liable to lead to the suspension of the assignment, without the practice being liable for any consequences which this may produce.

As this is an assignment which has an annual cycle, it will finish with the transmission of the DADS 1.

The agreement is renewed tacitly each year, unless there has been prior notification of its termination by registered letter ( with proof of delivery? ).

We take this opportunity to thank you for this mark of confidence in the practice.

Kind regards.

Yours faithfully ( terminaison anglaise )

Yours truly ( terminaison américaine )

M.

EXPERT-COMPTABLE DPLE

SCALE FEES 200X

(Hors frais de dossiers)

1/ TRAVAUX DE BASE

Effectif / Fees in Euros net of taxes (Fixed sum)
Monthly
Cost / Annual
Cost / Monthly Cost
per employee
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20

ANNEXE

Definition of basic operations

NATURE OF THE OPERATIONSPERIODICITY

1/ Preparation of the pay – roll and the documents relative to salaries

.Salary - slipM

.Preparation of accounting entries relative to the pay – rollM

Preparation of accounting entries relative to employer’s contributionsM

Certificate that an employee has returned to work after sick leave,A

maternity leave

Management of paid holidaysA

Any modification or correction to a salary – slip already prepared will be invoiced as a supplementary charge. The information necessary for the preparation of the pay – roll must be transmitted by post or by fax before the……of each month, except in the case of force majeure ( instances beyond the control of the business ), using a document with the relevant information. It is the business’ responsibility to inform URSSAF that a new employee has been taken on.

2 / Declarations based on salaries

declarations for l’URSSAFQ

declarations for l’ASSEDICQ

declarations for additional pension fundsQ

( for ordinary employees and for senior/management staff

= caisses de retraite cadres et non cadres )

declarations for works/office medical servicesY

preparation of annual salary declaration - DADS 1Y

corrections to URSSAF declarations during the yearY

corrections to ASSEDIC declarations during the yearY

corrections to the declarations to additional pension Y

funds during the year

The printed official forms must reach us before the 28th of the month prior to the date limit for making the declaration. These forms will be filled out by the practice and sent off at the appropriate dates in order to allow the relevant cheques to be prepared. The practice cannot be liable for any fines or other elements arising for the completion of documents which arrive outside any date limit.

2/ OPERATIONS WHICH WILL GIVE RISE TO ADDTIONAL INVOICING

( on the basis of actual time spent )

- setting up a file ( by business ).

- registering an employer with the various organisations which collect

contributions to the various social security organisations and other organisms

that the employer must affiliate to under the terms of the “ social legislation “

- création des fichiers

- creation of parameters for the pay – roll

- other formalities which have to be observed in the creation of the business’s

file

. Registering an employer of foreign nationality ( or registering his departure )

individually

Formalities relative to the termination of employment contracts ( resignation,

dismissal, retirement )

Our interventions do not cover the disputes which may arise when an employment contract is terminated.

Assistance during audits by the various social security organisations with

authority to check records kept by the business

Correspondence

Preparation of possible employment contracts

- apprenticeship contracts

- employment contracts which attract subsidies

- employment contracts with a fixed duration

- employment contracts with unlimited duration

3/ REGISTERS WHICH THE COMPANY MUST KEEP BY LAW

All the following registers called « livres légaux «

- single register of all members of staff ( hired and departed, employees under 18

years of age, employees working at home, foreigners employed )

- register of observations and warnings

- register of hygiene and security ( health and safety at work )

They must be maintained and kept at the place of work, which is the responsibility of the business.

M = monthly/ Q = quarterly/ H = half yearly/ Y = yearly/ A = as required

1