Contract Between the Family and the Provider of the Free Entitlement To

Contract between the Family and the Provider of the Free Childcare and Education for 2 year oldsand the Free Entitlement for 3 and 4 year olds.
Please refer to the Guidance Notes before completing the Parental Contract

Section A – To be completed by the Provider

Name of School/Setting
Address and Postcode of School/Setting:

Section B - General details relating to the Funded Early Learning for 2 year olds and the Free Entitlement for 3 and 4 year olds (to be explained to the family by the Provider)

The Free Entitlement is designed to offer every 3 and 4 year old child, irrespective of background, access to two years of Early Learning and Childcare Provision before reaching compulsory school age.
The Free Childcare and Education for 2 year olds is designed to offer all eligible, approved 2 year old children up to one year of Early Learning and Childcare Provision.
Families cannot be required to pay any fee for any element of their child’s Free Childcare and Education orFree Entitlement, either directly or indirectly or have any financial condition imposed as part of the acceptance of a child into the place.
Families cannot be charged in advance for the Free Childcare and Education for 2 year olds or theFree Entitlement even where the charges are to be refunded at a later date.
Every eligible child is entitled to access a maximum of 570 hours of Free Childcare and Education or Free Entitlement across three Funding Blocks in a year following a child’s Birthday, on the following basis:

A maximum of 15 hours per week over a minimum of 2 days per week
A maximum of 10 hours in a single day

A minimum of 2½ continuous hours in any one day
Take all or part of their Free Childcare and Education for 2 year olds orFree Entitlement at a single setting or a maximum of two settings (including Maintained Sector schools).

The above information has been explained to me

Parent / Carer name: ...... Parent / Carer signature: ......

Section C –Details of the Child

Checked and copied
Child’s given name (as per birth certificate)
Child’s family name/surname
Child’s date of birth
Family address including postcode
Free Childcare and Education for 2 year olds Reference Number
Early Years Pupil Premium Reference Number (EYPP)

(Note to providers - Suggested sources to prove address and date of birth are as follows: Birth Certificate, Benefit Book, Utility Bill, NHS card and child’s passport)

Section D - Key Terms and Conditions

1 / I understand that if I choose to access the Free Childcare and Education for 2 year olds or the Free Entitlement at a setting offering fewer than 570 hours of Free Childcare and Education or Free Entitlement per year, Northamptonshire County Council has no obligation to make arrangements to provide additional hours to ensure my child receives the maximum entitlement over a year. / Yes/No
2 / I understand that I have the right to move setting but I will discuss any changes with the provider as their funding claim cannot be altered / Yes/No
3 / My child is also attending another setting: name of Setting: / Yes/No
4 / I agree to notify the Provider of my child’s absence and the reason will be recorded in the register / Yes/No
5 / I understand that if I allow my child to start to access childcare at this setting but then withdraw them before headcount date I will become liable to pay for all services accessed up to the date of withdrawal. / Yes/No
6 / I have seen a copy of the provider’s current pricing policy and accept the details contained therein / Yes/No
7 / I confirm that the information provided here is complete and correct and that I have read and understood the information provided in this agreement. I understand that if I have given any misleading information on this form, it may be construed as fraud and that I will be required to reimburse the provider for any financial loss and may face criminal prosecution. / Yes/No
8 / All of the above terms and conditions apply to all funding blocks in which the family accesses the Free Childcare and Education for 2 year olds or the Free Entitlement for 3 and 4 year olds. / Yes/No

This information will be stored on a database to provide the County Council with minimum data requirements to run Free Childcare and Education for 2 year oldsand the Free Entitlement for 3 and 4 year olds.

Section E – Information Sharing

Why do we collect personal data about you?
We collect personal data from you so we can provide education and children’s services to you and your family; to monitor our work; to report on progress made; and to let us fulfil our statutory obligations and statutory returnsas set by the law.

How we protect and use your personal data
All personal data we collect from you complies with the data protection principles, as stated in the Data Protection Act 1998 (DPA) and NCC’s Data Protection Registration with the Information Commissioner’s Office; for full list please check this website:
The personal data we collect may be held as an electronic record on data systems managed by Northamptonshire County Council (NCC) or as a paper record. The records are only seen by staff who needthepersonal dataso they can do their job. The security of the data follows NCC policies on Information Management.
We make every effort to keep your personal data accurate. If you tell us of any changes in your circumstances, we can update the records with the personal data you choose to share with us.
We will keep the personal data for no longer than is necessary. Sometimes, the law sets the length of time personal data must be kept.

Sharing personal data
So we can provide the right services at the right level, we may share your personal data within county council services or with relevant organisations in line with NCC data registration, please see link above. Where this is necessary we will comply with all aspects of the Data Protection Act 1998.

Your rights
You have the right to ask us to stop processing your personal data in relation to any council service. However, this may stop us delivering a service to you. Where possible, we will do as you ask, but we may need to hold or process personal data to comply with a legal requirement. If you find that the personal data that we hold is no longer accurate, you have the right to have this corrected. Please contact the service holding the personal data or our Customer Services Centre for this.
Further information

If you would like further information about the personal data we hold orif you have a complaint about how your personal data has been used, please contact the Freedom of Information and Data ProtectionTeam, Northamptonshire County Council, County Hall, Northampton, NN1 1ED; .

I confirm that I have read and understood the above statement.
I agree that, by using your services, I am accepting the terms of this Privacy Notice and consenting to the collection, use, disclosure and retention of my personal information as described in this Privacy Notice.

Parent/carer name
Parent/carer signature
Date

Section F - To be completed by the Setting and signed by the Parent / Carer. Details of hours accessed

Amount of hours already claimed for this child from the start of their Funding year......

A child’s funding year starts the first full Funding Block following their birthday

Autumn Funding Block 2015 / Spring Funding Block 2016 / Summer Funding Block 2016
Maximum hours that can be accessed in each Funding Block / 222 / 180 / 242
Total hours to be funded for the child at this setting in each Funding Block
Total hours funded for the child at another setting in each Funding Block
Parent/carer signature
Date of parent/carer signature

* Please note: Each child is entitled to a maximum of 570 hoursper year, split into 3 Funding Blocksof Free Childcare and Education for 2 year olds and/or the Free Entitlement starting from the first full Funding block after a child’s birthday