Construction Contract Closeout Checklist

CONSTRUCTION CONTRACT CLOSEOUT CHECKLIST

Contract Number: / Contractor:
Construction Manager: / Date:
Requirement- To be completed by Contractor / Fulfilled? / Comments (if applicable, explain any N/As) / Date
Contract Deliverables Fulfilled Complete (verified during the closeout meeting) / Y N/A
MWSDBE Final Utilization Report Form 4908 (attached) / Y N/A
Letter of Concurrence to Final Quantities (attached) / Y N/A
Final Certified Payroll (Contractor’s Payroll Affidavit) (attached) – Federally Funded Construction Contracts only / Y N/A
Statement of Release of Liens (attached) / Y N/A
O&M Manuals (if applicable) – attach copy of letter of transmittal / Y N/A
Spare Parts (if applicable) – attach copy of letter of transmittal / Y N/A
I certify that I have submitted all the above information, and approve of its appropriateness, accuracy and completeness for the project.

Contractor (Signature) Date
Requirement- To be completed by Construction Manager
Contract Deliverables Fulfilled Complete / Y N/A
Final Inspection Report (Certificate of Completion) CON-06-F2 (attached) / Y N/A
List of Change Orders, Supplemental Agreements and Extra Work Orders (attached) / Y N/A
Time Charge Statement CON-06-F3 (attached) / Y N/A
Concurrence from BDD to final MWSDBE Report / Y N/A
Final Incentive Payment Letter (attached, if applicable) / Y N/A
Final Summary of Material Tested CON-06-F4 (attached) / Y N/A
Summary of Failing Tests CON-06-F5 (attached) / Y N/A
Material Certification Conformity to Plans and Specifications (PR-47) Federally Funded Construction Contracts Only (attached, if applicable)) / Y N/A
Quantity Reconciliation Change Order (attached) / Y N/A
Explanation of Under-Runs/Over-Runs CON-06-F6 (attached) / Y N/A
Submittal of Project Record Drawings from Construction Mgr to NTTA (uploaded to EPDS Content Management) / Y N/A
TCEQ Notice of Termination (attached) / Y N/A
Keys (if applicable) / Y N/A
Warranties – as specified by contract (attached) / Y N/A
Warranty Bond (attached) – copied from original contract / Y N/A
Release of Escrowed Bid Documents (attach copy of letter of transmittal) / Y N/A
Minutes of Closeout Meeting / Y N/A
I certify that I have submitted all the above information, and approve of its appropriateness, accuracy and completeness for the project.

Construction Manager (Signature) Date Corridor /Project Manager (Signature) Date
Review and Approval
PD Construction Manager (Signature) Date Project Delivery Contracts Manager (Signature) Date
To be completed by NTTA:
Final Liquidated Damages Settlement Letter (attached, if applicable) / Y N/A
Letter of Final Acceptance from NTTA to Contractor / Y N/A
______
Director of Project Delivery (Signature) Date
To be completed by Insurance Coordinator: / Fulfilled? / Signature / Date
Certificates of Insurance with evidence of continuing insurance coverage, if required by contract (attached) / Y N/A
Reviewed and Accepted by NTTA:

Business Diversity (Signature) Date

Director of Procurement Services (Signature) Date

Distribution: NTTA Contracts Management, Project Delivery Program Support, NTTA Maintenance, Construction Manager

CON-06-F1, Rev 4 Page 1 of 2 Release Date: 05/06/2011