BBCC ADMINISTRATIVE PROCESS

Title: Posting of Printed or Graphic Materials / AP 8049 / Implementing Board Policy: BP 1000.1
Originating
Department: Communications / Originated: / Effective Date:
9/26/17
Previous Revisions: 9/02 / Approved: ______
President

1.0 PURPOSE

The college encourages free expression; however, postings of printed and other graphic materials on the Big Bend Community College Campus must comply with appropriate standards and procedures.

Procedure

A.General rule. Printed and other graphic materials (“materials”) shall be posted on (affixed to) College property only in accordance with this procedure.

B. Approvals

1.  All proposed postings must be submitted to the Office of Communications (1400 Building 2nd floor Room 1442)and receive approval before being displayed in a Permissible Location on College property.

2.  The Office of Communications evaluates proposed postings to ensure they meet the criteria described herein.

3.  The Office of Communications may implement reasonable additional conditions for approval of postings in addition to the applicable criteria described herein, such as size, number, and/or frequency restrictions, identification of the posting person/organization, and appropriate compliance with College branding standards. These additional conditions shall be consistently applied to all postings of similar nature, to the extent feasible.

4.  All approved postings must be stamped or otherwise designated as having received such approval.

5.  Unless otherwise stated, approval of a posting shall be for not longer than two weeks or the occurrence of the event that is its subject, whichever comes first.

6.  Only College students or employees may submit materials to the Office of Communications for posting on College property.

7.  Only materials which are part of the mission, functions, and/or business of the College may be posted on College property and the sponsoring group’s identity must appear on its face.

8.  The College chooses not to allow postings on its property either by other persons or of other materials except on a designated public bulletin board. The President may make a specific exception for compelling legal or other reasons.

9.  Timing and review of approval decisions: Approval decisions shall be made as promptly as possible by the Communications Office.

C. Exemptions from Approval Process

1.  Proposed postings on the student bulletin board located adjacent to the Student Activities Center on the 1st floor of the 1400 Building are exempt from the approval process described above.

a.  The following types of materials may be posted on the student bulletin board without prior approval of the Office of Communications:

i.  items and services for sale by students;

ii. housing available to students;

iii.  educational opportunities;

iv.  volunteer opportunities;

v.  community events and observances;

vi.  fundraising events that benefit the College, a College organization, or the College foundation;

vii.  postings relating to a conference center or facility-rental event;

viii.  public service postings provided by government agencies; and

ix.  other postings of similar nature which clearly and directly further the College’s mission.​

b.  Postings on this board must not be considered Prohibited Postings as described below.

c.  The student bulletin board will be monitored daily and materials may be removed without notice.

2.  Designated public bulletin board(s):

a.  The College officer primarily responsible for Facilities shall designate at least one bulletin board on the College campus, in a location that is ordinarily accessible during business hours to all or most employees and students, upon which any person who is lawfully on campus may post materials. The location of this board is outside of the inside entrance to the campus bookstore as is labeled “Community Bulletin Board”.

b.  Postings on the public bulletin board are not subject to the approval process described above. But, they may not be considered. Prohibited Postings as described below.

c.  Additionally, the Communications Office may prescribe evenly-applied restrictions on the time, place, and manner of postings on this designated public bulletin board, if these restrictions are (a) narrowly tailored to serve a compelling College interest and (b) content-neutral, i.e., the restrictions are justified without reference to the content (subject matter and viewpoint) of the postings. If restrictions are appropriate under (a) and (b), it does not matter if they are also similar to other criteria and conditions under this Procedure.

D.Prohibited Postings. Except as otherwise provided herein, there shall be no posting of materials which:

1.  constitute or promote harassment or discrimination on any unlawful basis;

2.  defame any person or group;

3.  incite any act of violence or otherwise encourage unlawful behavior;

4.  encourage the viewer to participate in a commercial transaction which does not serve a College purpose;

5.  constitute or contain false advertising;

6.  promote consumption of tobacco products, alcoholic beverages, or illegal drugs;

7.  include profane language;

8.  include explicit sexual content or innuendo, or are obscene;

9.  are otherwise unlawful.

The determination of whether a posting constitutes a Prohibited Posting will be applied uniformly and neutrally to all postings.

E.Permissible locations. Materials shall be posted only on walls and bulletin boards designated or approved for the particular type of posting by the Communications Office and under approval from the Director of Facilities and Capital Projects:

1.  LIST permissible locations and adhesive devices (blue painters’ tape only).

F.Removal, property damage, compliance

1.  Removal: The posting person and organization are jointly and separately responsible for prompt removal of the posting when the approval or any time limitation has expired (see F.3 and G.2).

2.  Damage: Postings shall be done so as not to damage College property. In the event of any damage, the posting person and organization shall be jointly and separately responsible for the cost of repair.

3.  Compliance: Custodial staff and other designated employees may remove “non-stamped” material and either store or destroy postings that do not comply with criteria, conditions, or restrictions under this Procedure. Anyone who repeatedly violates this Procedure may have her/his posting privilege suspended, in addition to any other appropriate action.

Precedence:

This Policy and Procedure supersedes any other Policy and Procedure on these subjects.