THE Ultimate Challenge
June 26-28,2015
SPONSORING USA SWIMMING ORGANIZATION Bristol Area Swim Association
Coomes Area Swim Team
SANCTIONING AUTHORITYVirginia Swimming Inc., Sanction NumberVA-15-93N
USA Swimming, Inc.,Virginia Swimming, Inc., Coomes Area Swim Team, Bristol Area Swim Association, and the HarryL.CoomesRecreationCenter shall be held free and harmless from any and all liabilities or claims for damages arising by reason of injuries to anyone during the conduct of this event.
DATES AND TIMESFriday, June 26th 2015 warm-up 2:30-3:45 pm, meet starts at 4:00 pm. Saturday/Sunday, June 27th & 28th 2015 morning warm-up times will be determined by the timeline of the meet. The afternoon warm-ups will begin as soon as the morning session is completed.
LOCATIONHarryL.CoomesRecreationCenter, 300 Stanley St., Abingdon, Va.
FACILITIESCompetition pool is eight lanes, lanes are eight feet wide, 50-meters with non-turbulent lane dividers. Depth of pool is four feet at the turn end to 14 feet at the start end. Warm-up/down pool is six lanes, 25 yards with non-turbulent lane dividers. The competition course has not been certified in accordance with current USA swimming rules and regulations, Article 104.2.2C(4).
TIMINGFully automatic Colorado Timing System with 8 lane display.
PARTICIPANT ELIGIBILITYAll participants must be registered USA Swimming athletes before the start of the meet and 2015registration numbers are required to be listed on entry forms. No entry will be accepted without USA swimming registration numbers. No on deck USA Swimming registration will be permitted.
AGESwimmer’s age on June 26th, 2015 will determine their meet age.
ENTRIESEntries will be processed in order received and accepted to the greatest extent possible without exceeding the 4 hour/ session time limit. All swimmers age 12 and under will be limited to 5 events per day, exclusive of relays. All swimmers age 13 and over will be limited to 5 events per day, exclusive of relays. 1500 Free will be limited to 3 heats of Boys and 3 heats of Girls, based on Top 8 Senior times, Top 8 13-14 times and Top 8 11-12 times, and will be swam fastest to slowest. Proof of time required. [Swimmers entering the 1500 should enter another event of Saturday in case they do not make it into the top 24 for the event. They can scratch out of the extra event. If there are fewer than 8 entries in an age group, we will allow swimmers from the other age groups to swim based on their times.] Entries should be submitted on DISK using the Hy-Tek program and a hard copy of the entry is also required. Entries not submitted on disk should use the enclosed entry form. All entries should also include the Release form with check. Entries forms should be submitted with the swimmers BEST LONG COURSE TIMES. This meet will be run CARDLESS. Entries must be postmarked no later than Monday, June15, 2015.
DISABLED SWIMMERSDisabled swimmers who wish to enter the meet are encouraged to do so. Please fill out the enclosed entry form and return it with the team entry. Athletes with a disability are welcomed and shall provide advance notice of desired accommodations to the Meet Director. The athlete (or athlete’s coach) is also responsible for notifying the session referee of any disability prior to the competion.
ENTRY FEESEntry fees will be $4.00 per individual event and $10.00 per relay. Surcharge is $6.00 per swimmer. Late entries will be accepted on a lane-available basis.Late Entries will cost $6.00 per individual events and $12.00 per relay. Make all CHECKS payable to: BRISTOL AREA SWIM ASSOCIATION. Fees must accompany entry forms. Please bring a check to the meet to settle up any unpaid debts prior to the Start of Friday’s events.
SCORINGIndividual events will score 9, 7, 6, 5, 4, 3, 2, 1. Individual points will score 1st thru 8th place. Relay events will be scored 18, 14, 12, 10, 8, 6, 4, 2.
AWARDSRibbons will be awarded 1st-16th place for all 12 and under events and 1st- 8th 13 and older events. Relays will be awarded 1st -8th places. Individual high point awards will be for top three places in each age group. Team awards will be awarded for top three places.
STARTSWe will be using a dive over start procedure to speed up the running of the swim meet. We will be using the whistle start procedures. We will be using the NO RECALL Procedure. Please advise swimmers of this procedure.
RULESCurrent USA Swimming rules govern the meet. The no false start rule will be in effect. All 400 meter and longer individual events will be deck seeded with check-in times posted. Once check-in for a deck-seeded event is closed, failure to swim a deck seeded event will result in automatic scratch from the next individual event. All 200 meter events and shorter will be pre-seeded and swimmers may scratch without penalty. Virginia Swimming Meet Safety Guidelines and Warm-up Procedures will be in effect at this meet. In accordance with Virginia Swimming, Inc. Policy, only those coaches who have current, valid USA Swimming credentials will be permitted to act in a coaching capacity at this meet. Coaches who do not possess these credentials we be required to leave the deck area.
WARM UP: Virginia Swimming Meet Safety Guidelines and Warm-up Procedures will be in effect at this meet. The Meet Director will post and announce the warm-up assignments prior to the start of the meet warm-up. Swimmers attending the meet without a coach must report to the Meet Director or Referee to be assigned a coach for warm-up prior to each session.
“Any swimmer entered in the meet, unaccompanied by a USA Swimming member coach, must be certified by a USA Swimming member coach as being proficient in performing a racing start or must start each race from within the water. It is the responsibility of the swimmer or the swimmer’s legal guardian to ensure compliance with this requirement. “ 6/9/2010
Use of audio or visual recording devices, including cell phones, is not permitted in changing areas, rest rooms or locker rooms. In addition, photography behind the blocks is not permitted.
“Changing into or out of swimsuits other than in locker rooms or other designated areas is prohibited.”
No VSI non-athlete member in good standing may be barred from participating in the meet as an official as certified.
MEET OFFICIALSReferee: Doug Hamilton
Starter: Doug Hamilton
Director: Woody Van Nostrand
FACILITY RULENO FOOD OR DRINKS ARE ALLOWED ON THE POOL DECKS. USE TRASH CANS.
TENTS AND CANOPIESThere will be an area available for tents and canopies to be set up on the grass area surrounding the pool. No canopies and tents will be allowed on the pool deck. Please check with Meet Director prior to setting up.
WEATHER POLICYIn the result of bad weather that would cancel or shorten the swim meet, BASA reserves the right not to refund monies for entry fees and surcharges. Please understand that this is due to expenses incurred by the host club for operating the Swim Meet. The Coomes Recreation staff will clear the pool in the event of foul weather.
MAIL MEET ENTRIES TO:THE Ultimate Challenge
C/O Woody Van Nostrand
239 Fairwood Drive
Bristol, TN37620
No later than Monday, June 15, 2015.
Phone numbers: [423] 534-4235 or Email Address
NO FAXED ENTRIES, PLEASE
HOTELS AND LODGINGSee the attached sheet for specific hotels and numbers.
RESTAURANTSThere are many restaurants that are located near the CoomesRecreationCenter. They range from fast foods to sit down dining.
CONCESSIONS & HOSPITALITYThere will be concession sales for the parents and swimmers run by the CoomesRecreationCenter and the BASA Swim Team. We will provide a hospitality area for coaches and officials.
ORDER OF EVENTS
Friday Evening – June 26,2014
Warm-Up 2:30 - 3:45 pm
Competition Begins at 4:00 pm
WOMEN EVENTS MEN
112 and under200 IM2
3 open 400 IM4
59-12400 Free6
713 and over400 Free8
Saturday Morning – June 27, 2015
Warm-Up - TBA
Competition Begins - TBA
912 and under100 Free10
1112 and under50 Breast12
1312 and under100 Back141512 and under50 Free16
1712 and under100 Fly18
1912 and under 200 Med. Relay20
Saturday Afternoon – June 27, 2015
Warm-Up at Conclusion of Morning Session
Competition Begins - TBA
21 Open 400 Med. Relay22
23 Open 200 Fly24
25 Open 100 Breast26
27 Open 50 Free28
29 Open 200 IM30
31 Open 100 Back32
Saturday Evening – June 27, 2015
After the conclusion of event 28 there will be a 15-minute break. The 1500 meter events will then commence. The event will be combined but scored separately. The event will be swum fastest to slowest. Men and women events/heats will alternate.
3311 and over1500 Free34
Sunday Morning – June 28, 2015
Warm-Up - TBA
Competition Begins - TBA
3512 and under200 Free36
3712 and under50 Fly38
3912 and under100 Breast404112 and under50 Back42
4312 and under 200 Free Relay44
Sunday Afternoon – June 28, 2015
Warm-Up at Conclusion of Morning Session
Competition Begins - TBA
45 Open 200 Free46
47 Open 100 Fly4849 Open 200 Breast5051 Open 100 Free52
53 Open 200 Back54
55 Open 400 Free Relay56
THE Ultimate Challenge
Swim Meet
Historic Abingdon, Virginia
June 26-28, 2015
Held under the sanction of USA Swimming.
SOUTHEASTERN LSC
INFORMATION FORM FOR SWIMMERS WITH A DISABILITY
This non mandatory form is for accommodation purposes.
Name ______
Address ______
Team ______USA Registration # ______
Age and Birth Date:______/ ______
Events to be Swum: ______/ ______/ ______/ ______/ ______/ ______/ ______
______/ ______/ ______/ ______/ ______/ ______/ ______/ ______/ ______/ ______
Meet NameLocationMeet Date
______
Type of Disability
Blind Cognitive / Intellectual Deaf Physical Other______
Extent of Disability: Be specific e.g. totally or partially blind, totally or partially deaf, loss of one or more limbs, multiple disabilities, etc.
______
The following person(s) will accompany the swimmer for any needed assistance:
______
Accommodations requested, Examples: Lane #, inside lane, starter side preference, assistance to the blocks, water start, hand signals, etc.
______
______
Information gathered on this form will only be used for swimmers accommodation during Meet, and forwarded to the SE LSC Disability chair for purposes of evaluation and tracking Swimmers attendance and performance. The Disability Chair welcomes any feedback and or comments concerning your Meet experience.
This form can be attached to an email to the Meet Referee or printed and carried with you to the meet.
Disability Chair Email:
Walter Smalley 901-486-1782
WAIVER, ACKNOWLEDGMENT AND LIABILITY RELEASE:
I, the undersigned coach or team representative, verify that all of the swimmers and coaches listed on the enclosed entry form/team information are registered and entered into the meet in accordance and subject to USA Swimming Rules and Regulation:
501.7
.1 All Clubs, including seasonal clubs, shall ensure that all athletes and coaches participating in USA Swimming sanctioned competition(S) are members of their LSC and USA Swimming.
.2 All coaches of USA Swimming clubs, including seasonal clubs, shall join USA Swimming as coach members and shall satisfactorily compete safety training required by USA Swimming.
And as
302.4 False Registration – A host LSC may impose a fine up to $100.00 per event against a member coach or a member club submitting a meet entry which indicates a swimmer is registered with USA Swimming when that swimmer or the listed club is not properly registered.
I also acknowledge that I am familiar with the rules of USA Swimming and Southeastern Swimming, Inc. regarding warm-up procedures and meet safety guidelines, and that I shall be responsible for the compliance of my team’s swimmers with those rules during this meet. The Bristol Area Swim Association, the Coomes Area Swim Team, The Coomes Recreation Center, Southeastern Swimming, Inc., Virginia Swimming, Inc., and USA Swimming, their agents, officers, representatives, employees and coaches shall be free from any liability or claim for damages for any and all injuries, illnesses or damage to valuables which may be sustained at this meet or while in transit to and from this meet. I also acknowledge that by entering this meet, I am granting permission for the names of any or all of my team’s swimmers to be published on the internet in the form of Psych Sheets, Meet Results or any other documents associated with the running of this meet.
I
SIGNATURE OF COACH OR CLUB OFFICIAL:CLUB:
TITLE: / DATE:
TEAM INFORMATION
CLUB NAME: / INITIALS:ADDRESS:
LSC: / HEAD COACH:
CONTACT PERSON: / PHONE NUMBER:
FAX NUMBER: / CELL PHONE: / EMAIL:
COACHES ATTENDING: / NAME / COACHES CARD EXPIRATION DATE
1.
2.
3.
CERTIFIED OFFICIALS WHO MAY WISH TO WORK: / 1.
2.
3.
4.
NUMBER OF SWIMMERS ENTERED: / ATTACHED:
UNATTACHED:
TOTAL:
SUMMARY OF FEES
NUMBER OF SWIMMERS: / X $6.00 SURCHARGE =NUMBER OF IND. EVENTS: / X $4.00 PER EVENT ENTRY FEE =
NUMBER OF RELAYS: / X $10.00 PER RELAY ENTRY FEE =
TOTAL DUE:
CONSOLIDATED ENTRY FORM
Times should be in LONG COURSE METERS
Please duplicate as needed / EVENT # / EVENT NAME / BEST TIME / EVENT # / EVENT NAME / BEST TIMENAME OF SWIMMER
USASwimming REGISTRATION NO.
DATE OF BIRTH / SEX
NAME OF SWIMMER
USASwimming REGISTRATION NO.
DATE OF BIRTH / SEX
NAME OF SWIMMER
USASwimming REGISTRATION NO.
DATE OF BIRTH / SEX
NAME OF SWIMMER
USASwimming REGISTRATION NO.
DATE OF BIRTH / SEX
NAME OF SWIMMER
USASwimming REGISTRATION NO.
DATE OF BIRTH / SEX