Attachment A: Submission template
General instructions
Nominating requires only one submission to be prepared, which will be assessed regionally and, if selected as a regional award winner, will be reassessed for state award judging. Submitting schools should note that content, not presentation is the basis for judging at all levels.
Submissions should be written in a minimum font size of 11 point, and MUST NOT exceed 15 A4 pages – a maximum of five pages detailing your program (using this submission template) and up to 10 pages of attachments.
Submissions must be submitted as one complete file and be no more than 30MB. Suitable formats include: .doc, .docx and pdf.
Photographs should not be included as part of the submission template, but may form part of the attachments. If an attachment contains high-resolution items such as photos, consider zipping the file or converting it to a high resolution PDF format file to meet the electronic file size limit.
Category: Insert category name
School name: Insert school/s name/s
Submission title/nominee name:
Instructions: Provide a short and catchy title which encompasses the aim of your submission. Aim for a maximum of six words. Keep in mind that your submission title may be used in press articles, certificates, vignettes, websites and the gala dinner program.
Example: Learning our way to improvement — X State School
Overview
Instructions: Write a summary of the initiative for public relations and media use (maximum of 200 words).
Personnel involved
Instructions: List the names and roles of personnel involved with the project/nomination.
Example:
Jane Andrews Principal X State School
John Smith Deputy Principal X State School
Peter Clarke Head of Curriculum X State School
Sally Hills Pedagogical Coach X State School
Jason Smart Community Officer X State School
Impact – degree of measurable change
Instructions: How is the initiative making a difference to student outcomes? Outline the performance measure/s identified to monitor the success of the initiative. How closely do they reflect the intent of the initiative’s stated aims? What was the state of these measures at the initiative’s inception and now? What measurable change has occurred?
Design – the rationale and quality of the methods and data used for the initiative
Instructions: Describe the purpose of the initiative, its objectives and target groups. Who does the initiative benefit and how? How do you know it is working? Are there aspects of the data plan or initiative design that will assist in attributing measurable change to the initiative? What research literature was the initiative based on? What is new or innovative about this program?
Scalability – the implementation context
Instructions: Describe how the initiative has been delivered. What processes and/or actions have been taken to fulfil the objectives? Who delivers the initiative and where is it delivered? If delivered by a cluster of schools, how does each school contribute to the program? How long has it been operating? Has the initiative been implemented across different groups and settings?
Investment – the value for money
Instructions: What resources (e.g. financial, human resources, process supports, licensing, and infrastructure) does the initiative require?
Supporting documentation – maximum of 10 A4 pages
Instructions: Provide any other documentation that describes the significance of the achieved outcomes. These items should be presented as part of the attachments of up to 10 A4 pages.
The attachments must include a brief signed statement from a P&C association, school board or school council endorsing the nomination. In addition, the principal (or assistant regional director for the Principal of the Year category) should provide a brief signed statement verifying that they endorse the submission as being true and accurate. An electronic or email signature is sufficient for these statements.
Other acceptable forms of qualitative and quantitative supporting evidence may include:
· systemic data (for example, NAPLAN results and My School data)
· documentation of achieved outcomes
· significant results in state, national and international competitions (for example, English, maths, science, information technology, art)
· teachers’ anecdotal records
· graphs, which may be useful to provide quantitative evidence
· survey results
· retention data
· case study findings
· staff learning and development
· evidence presented in percentages, although sample sizes must be stated
· sustainability and effective resource management
· school opinion data, but it is recommended it is supported by other data to supplement the results
· curriculum, pedagogy, assessment and reporting practices in response to identified student learning needs
· parent or community partnerships that have led to positive academic, social and cultural outcomes.
Submissions in the Early and Primary Years category should include data that maps the ongoing progress of students, including their achievements.
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