AMITAVA BHATTACHARYA

Mobile No.: 9339867117; Home Phone No.: 91-33-64572187

E Mail id:, , , ,

Address : Shyamashree Pally, Ghola, Kadamtala, Post Office – Natagarh, District – 24 Parganas (North), Pin Code – 700113, Sodepur, Kolkata, West Bengal, India.

SUMMARY

A highly motivated and enthusiastic individual. An excellent communicator with exemplary people skills. Offers reliability, discretion, intelligence, a high level of ‘common sense’ competency and a friendly and persuasive nature. Senior PA strengths. Flexible for both overtime and travel. Changing life circumstances (to mortgage payer) means that I am now seeking a permanent position rather than further contracts.

Professional Summary

A seasoned professional with 20 years and above experience in Administration & Secretary/Front Office/Data Entry Jobs.

Presently associated withPremco Rail Engineers Ltd. as. Personal Assistant to Managing Director.

Sound experience in development of Business Strategies.

Excellent Communication Skills; adept in interacting with the various departments.

Proven abilities in managing the office in absence of Higher Authorities.

PROFESSIONAL EXPERIENCE

Since March ’09 - Premco Rail Engineers Ltd. ( Premco Group ) as. Personal Assistant to Managing Director,Kolkata.

Roles and Responsibilities

Liaising well as interacting for the upcoming projects.

Handling all the required coordination for the present and existing Projects.

Working independently and without need for on-site supervision.

Responsible for the day-to-day operations and provides full support to our senior members, coordinates all office workers, and routinely handles unusual problems under difficult circumstances in what is sometimes an unsettled environment.

Acts as liaison between management levels within the organization, supporting volunteer Regional Coordinators and Committee Chairs with information, materials and assistance.

Maintains all corporate books and accounts, receives and disburses funds, and handles all corporate financial transactions in accordance with national accounting standards and accountants' recommendations. Provides the Accountant and the Board of Trustees with financial information as required; identifies financial resources; prepares grant applications; assists the Executive Director in fundraising campaigns; participates in the preparation and maintenance of the corporation's budget; handles all billing and collection of funds; maintains inventory of tangible corporate assets for audit and tax purposes; maintains good financial and business relationships with banking institutions, credit card companies, and securities brokers; and maintains good corporate relationships with companies.

Assists the Executive Director in maintaining Company website; assists with the writing, editing, production and distribution of Searchlights, the Quarterly Newsletter of The Premco Group.

Contd…… 1/4

Provides all necessary forms and information to the Payroll Service and Accountants; coordinates and remits payment for all employee benefits; and assures that all corporate and payroll taxes are paid promptly, and associated forms prepared accurately and submitted in a timely manner.

Assists in recruiting new members by responding promptly to telephone and email inquiries; maintains all membership; prepares and distributes the annual Membership Directory, processes new membership applications and renewals and communicates all necessary information; provides administrative support for the membership at large; provides notification and follow-up for membership renewals; and assists the Executive Director in the planning and writing of membership literature.

File Maintenance in a Numeric & Alpha-numeric Way (Hard Copy File) and also in Computer by E-filing process.

Keeping daily correspondence in computer by E-filing process.

Taking dictation from the Senior Officials and typing it. Day to day checking mails and replies it by email. Mailing letters, doing fax, doing independent official correspondence, Phone call attending, Scanning, Arrange meeting, travel arrangement, hotel booking, Preparing agenda, Preparing minutes, Project monitoring and reporting to CMD, Networking related work, Computer up gradation etc…

Preparing Financial Report, Balance Sheet, Presentations etc..

KEY SKILLS

Diploma in Computer from IMCT.

Diploma in Electronic Type Writing.

Diploma in Manual Type Writing.

Knowledge in Computer ( Application Software – Windows , MS-Office, MS-Dos, Adobe Photoshop, Adobe Pagemaker, Coreldraw, etc…. Programming Software – Basic, C, C++, Visual Basic, SQL, Oracle, Javascript, HTML, DHTML, Foxpro etc….)

Extensive Information Technology (IT) experience; Windows, Microsoft Office, superior Word Processing (WP)/Desk Top Publishing (DTP)/editing/internet skills, both pop/SMTP and web based email, research, websites, personal communication programs (instant messengers), file transfer protocol (ftp) and remote access (CRM etc), familiarity with hardware & software, networking experience, technical support/training phone/on site.

March 2007 to Nov 2008 – Unity Infraprojects Ltd. ( KK Group ) as Office Secretary, Kolkata

Roles and Responsibilities

Doing File Maintenance and also filing.

Keeping Records and Confidential Report.

Taking Dictation and typing various matters like correspondence, Report etc…

Checking Mails day to day and reply the mails.

Doing Fax, EPABX Handling.

Doing Official correspondence independently, Phone call Attending, Arrange meeting, Travel Arrangement by Traveling Agency or by online booking, Hotel Booking for Senior Officials, Preparing notice, agenda and minutes.

Preparing Balance Sheet, financial Report etc.

Project Monitoring and Reporting to Regional Head (Vice President).

Site Visit and reporting to Vice President.

Attend the meeting to Private Party and also Government.

Business Development matter handling like follow up the newspaper for tender and sent to HO and also attained the pre-bid meeting, site visit etc…

Contd…..2/4

Sept 2005 to March 2007 – Kariwala Industries Ltd. as Secretary cum Office Asst., Kolkata

Roles and Responsibilities

Acknowledgement of Factory Order received, Maintenance of Factory Order File.

Handover Patterns from H.O. to Cutting Department.

Filling of Production monitoring Sheet.

Scheduling of cutting file/Cutting Planning, Printing Planning, and Stitching rate and determining No. of Pcs. per worker.

Preparing Job Contract.

Planning of what and when to send to PDP, Replies to query from Head Office.

Attending phone calls from H.O.

Printing email marked Replying mails on behalf of Office Boss, Receiving Phone Calls.

Bill Passing of Fabricators last stage.

Cash Handling, Cleanliness of Office Block, Looking after A/C., Management of Computers, and Maintenance of all Office Equipments.

Calculation of wages for Maxwell Workers, Finishing Department.

Workers and Other Casual Workers, Information to H.O. for fabrics missing for a particular order.

Receipt of signed MIR for accessories, Information to H.O. for fabrics missing for a particular order.

Information to H.O. for packing material missing for a particular order.

Checking of Net Stock, Instructions to Maxwell to issue cut material for printing, Maintenance of factory order monitoring file, checking report of Finishing section, Ensure sufficient stationery is there for all departments. All forms, Challans, which are to be filled.

Doing File Maintenance, Keeping Records, Taking Dictation, Typing, Mailing letters, Checking Emails, Doing Fax, Doing Official Correspondence, Call Attending, Reply Mail, Arranging Meeting, Travel Arrangement and also all types of Secretarial matter handling etc.

January 1998 to September 2005 – N.C.Banerjee & Associates as Steno – Secretary, Kolkata

Roles and Responsibilities

Doing File Maintenance and filing.

Keeping confidential reports, file and records etc.

Taking Dictation and typing the matters, reports, deed, MOU etc…

Mailing letters and other reports.

Doing Fax and scanned, Xerox machine handling, Doing official Correspondence independently, Making Balance Sheet, Filling form 16, 18, 18A etc. and others., Deposit the Income tax return to income tax office.

January 1996 to December 1998 – Merino Exports Pvt. Ltd. (Merino Group) as Steno – Typist

Roles and Responsibilities

Taking Dictation and typing.

File Maintenance in a proper way, Keeping Confidential reports, file and records etc.

Mailing the reports and other letters, Email checking and replying the mails, doing fax, Xerox Machine handling, EPABX handling, Phone call attending, etc.

Doing Official correspondence independently.

Scanning the various letters and others.

Preparing Financial Report, Balance Sheet, Presentations etc..

Preparing MIS Report in excel sheet.

Travel Arrangement, Hotel booking through online or by agent.

Contd…..3/4

January 1993 to December 1994 – Himani Ltd. ( Emami Group ) as Personal Assistant to Vice President

Roles and Responsibilities

Taking Dictation and typing.

File Maintenance in a proper way, Keeping Confidential reports, file and records etc.

Mailing the reports and other letters, Email checking and replying the mails, doing fax, Xerox Machine handling, EPABX handling, Phone call attending, etc.

Doing Official correspondence independently.

Scanning the various letters and others.

Preparing Financial Report, Balance Sheet, Presentations etc..

Preparing MIS Report in excel sheet.

Travel Arrangement, Hotel booking through online or by agent.

January 1989 to December 1992 – Associated Tax Consultant as Steno – Typist

Roles and Responsibilities

Taking Dictation and typing.

File Maintenance in a proper way, Keeping Confidential reports, file and records etc.

Mailing the reports and other letters, Email checking and replying the mails, doing fax, Xerox Machine handling, EPABX handling, Phone call attending, etc.

TRAINING COMPLETED

Completed Shorthand training course

Completed Manual type writing course

Completed Electronic type writing course

Completed Computer course

ACADEMIC QUALIFICATION

1992Bachelor of Science ( Bio-Science ) from CityCollege, CalcuttaUniversity

1990West Bengal Council of Higher Secondary Education, WBCHSE

1987West Bengal Board of Secondary Education, WBBSE

PERSONAL DOSSIER

Date of Birth : 1st July 1971

Nationalism: Indian

Religion : Hindu

Passport Details : Type – ORD, Country Code – IND, Passport No.-A8830220, Nationality

- Indian, Sex – Male, Date of Birth 01/07/1971, Place of Birth –

Calcutta, Place of Issue – Calcutta, Date of Issue-26th June 2000, Date

Of Expiry – 25-06-2010(F), File No.-A-014011/00, Visible

Distinguishing mark of the passport holder- A small mole left of the

Forehead, Mother’s Name- Late Mrs. Sulekha Bhattacharjee.

Father’s Name : Amaresh Chandra Bhattacharya

Present Salary : Rs.40,000.00 per month (Gross)

Expected Salary : Rs. 85,000.00 per month (Gross - Negotiable)

I hereby affirm that the information furnished is correct and true to the best of my knowledge.

AMITAVA BHATTACHARYA

Kolkata