AGENDA: Rolette School Board Annual Meeting
July 18, 2017 at 6:00 p.m. - Superintendent’s Office
1. Call to Order
2. Welcome
The board wishes to welcome all students, staff, parents and community members in attendance at this meeting and thank you for your interest in our school. Board meetings are meetings held in public but not public meetings. This means that the Board may call upon guests to speak at its discretion. The Board will allow anyone who has requested and received approval to be placed on the board agenda to speak. If you have questions about the process for being placed on the board’s agenda, please speak with the Superintendent or Board President after the meeting. Under no circumstances will a guest be allowed to address complaints about any staff member or talk about specific students during a board meeting.
3. Roll Call
4. Agenda Additions/Changes
5. Agenda Approval
6. Read/Approve Minutes of June 12, 2017 Regular Meeting
7. Read/Approve Minutes of June 19, 2017 Special Meeting
8. Approve Bills for Payment from FY17
9. Thank you from Mrs. Hill for Scholarship.
10. Policy
· 2nd reading of policy ABCC, Wellness Policy (Grenier/Armstrong)
11. Adjourn Sine Die
· The 2016-2017 School Board will adjourn sine die and the 2017-2018 School Board will begin its work.
12. New Business
· Declaration of the 2017-208 School Board
BOARD MEMBER / TERM EXPIRESArstein, Richard / June 2018
Grenier, Wade / June 2019
Knudson, Lori / June 2020
Pederson, Ryan / June 2020
Stewart, Mike / June 2019
13. Reorganization of the School Board/Election of Officers
· Business Manager will call for nominations for 2017-2018 president and a roll call vote; thereafter the new president shall preside.
14. Designate time & dates for 2017-2018 board meetings
· Recommend: 3rd Tuesday of month at 6 pm
15. Compensation of School Board Members (Policy BDD)
· Recommend: School Board Policy BDD remains unchanged.
16. Appoint Committees:
· Building & Grounds: 2 board members & superintendent
· Curriculum: 2 board members & superintendent
· Negotiations: 2 board members & superintendent
· Technology: 2 board members & superintendent
· Policy: 2 board members & superintendent
· Transportation: 2 board members & superintendent
· Wellness: 2 board members & superintendent
· Coop: 2 board members & superintendent
17. Designate Official Depositor for school funds
· Recommend: Designate Rolette State Bank as the official depositor for school funds.
18. Accept the Pledge of Assets
· Recommend: Accept the Pledge of Assets as provided by Rolette State Bank
19. Designate Official Newspaper of District
· Recommend: Designate Turtle Mountain Star as the official newspaper of the district.
20. 2016-2017 pay rate for mileage and meals
· Recommend: Pay rates for mileage and meals at the state rate
21. Designate District Representatives
· Recommend: Appoint the following individual(s) as the authorized representatives for the following program(s) or grant(s) for the 2017-2018 school year:
K-8 504 / Wade SherwinGrades 9-12 504 / Katie Crofutt
Federal Hot Lunch Program / Wade Sherwin
21st Century Learning Centers Representative / Tara Gottbreht & Wade Sherwin
Compliance Officer for ADA, Title IX & Civil Rights / Wade Sherwin
Title I / Wade Sherwin
Title II REAP / Wade Sherwin
Title VII – Indian Education / Wade Sherwin
SRSA Rural Education Grant / Wade Sherwin
22. Designate District Representative for NESC
· Need to nominate a board member
23. Appoint Investing Agents for the District
· Recommend: Appoint the superintendent and business manager as the district investing agents for 2017-2018.
24. Approve Participation in the School Breakfast Program thru Child & Nutrition for 2017-2018.
· Recommend: Approve participation in the School Breakfast Program thru Child & Nutrition for 2017-2018.
25. Appoint Chairperson & Hearing Officer for free/reduced meals.
· Recommend: Appoint school board president as the 2017-2018 chairperson & hearing officer for free/reduced meals.
26. Designate Authorized Account Signers for 2017-2018
· Recommend: Designate the following as authorized signers for 2017-2018
General Fund: Checking & Savings & CD’s / Business Manager, Board President, Board Vice PresidentBuilding Fund: Checking / Business Manager, Board President, Board Vice President
Special Reserve Fund: Savings / Business Manager, Board President, Board Vice President
Hot Lunch Account: Checking / Business Manager, Board President, Board Vice President
House Account: Checking & CD’s / Business Manager, Board President, Board Vice President
Activity Account: Checking / Business Manager, Board President, Board Vice President, Superintendent
Revolving Account: Checking / Business Manager, Superintendent; High School Principal
Rolette Foundation for Education: Checking, CD & PAX investments / Business Manager, Board President, Board Vice President
27. Set 2017-2018 Student Fees/Hot Lunch Prices
· Recommend: Set 2017-2018 student fees/hot lunch prices as follows:
Hot Lunch K-12 Full Price / Breakfast: Yr $232; ½ yr $124; Mo $30; 1 meal $1.50 / Lunch Yr $426; ½ yr $227; Mo $55; 1 meal $2.75Hot Lunch K-12 Reduced Price / Breakfast: $0 (paid by state) / Lunch: Yr $64; ½ yr $32; Mo $8; 1 meal $.40
Hot Lunch Employees / Breakfast: Mo $40; 1 meal $2.00 / Lunch: Mo $80; 1 meal $4.00
Hot Lunch Guest/Visitors / Breakfast: $2.50 / Lunch $4.50
Science Lab Fee / Semester: $20 / Year: $35
FCS Lab Fee / Semester: $35 / Year: $50
Technology & Engineering Lab Fee / Semester: $35 / Year: $70
Calculator / Semester $0 / Year: $20
Instrument Rentals Grades 7-12 / Semester: $25 / Year: $50
Instrument Rentals Grades 5-6 / Semester: Free / Semester: Free
Percussion Fee / Semester: $15 / Year: $30
Drivers Education Fee / In District / $125
Drivers Education Fee / Out of District / $150
Drivers Education Fee / Repeat Drivers Education / $200
Sports Participation Fee Elementary Sports / $10 per sport / No Cap
Sports Participation Fee Grades 7-8 / $25 per sport / No Cap
Sports Participation Fee Grades 9-12 / $50 per sport / No Cap
Season Student Athletic Pass / $25
Season Adult Athletic Pass / $50
28. Contract Approval
· Amended contract for Elizabeth Mickelson; Lane Change BS to BS+8; from $40,300 to $40,800.
29. Approve Tuition Agreements
30. Approve Bills for Payment (from new fiscal year)
31. School Bus Route Bids
· Open any/all bids received.
32. Reports
· Business Manager – M. Grenier
o Preliminary Mill Levy numbers
o Preliminary Budget
· Athletic Director – J. Heinz
· High School Principal – Crofutt
o Rolette Public School Emergency Manual
o FFA
· Elementary Principal – Sherwin
· Superintendent – Sherwin
33. Rolette Foundation for Education Annual Meeting
34. Verify next meeting date/time
35. Adjourn