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Accounting Month End Pre-Close Checklist

Property______Date Completed______

Property Accountant______Completed by______

One day prior to accounting month end close-out, please complete this form and verify by initialing each section.Include in your Final Packet.

eService

____1. Ran Open Work Order Report—closed any open Work orders that have

been completed. Include Report with explanations in Final Packet.

EPO

____1. Processed final bills.

____2.Verify all open Pos are correct & make any necessary changes.

eSite

____1. All cash on hand has been posted and was received by the bank by 2:00

PM today. All cash journals have been approved with the exception of

Edex Batches that have not settled in Resident Works. Noadditional

deposits will be entered. Do not deposit funds on the day of close-out.

___ 2. My property accountant has received faxed copies of all deposits including Edex.I have printed the deposit report in Resident Works & stapledcopies of allapproved Edex batches in e-site for the month. This re-assures us (and you) that all the deposits through Resident Works actually rolled into the system.

___ 3. All Leasing Activity for the month (move-ins and move-outs) have been entered.

___ 4. All renewals received month-to-date have been entered and approved

___ 5. All adjustment journals have been approved.

___6. I have emailed a request to Home Office to update my Model Apt. (if necessary).

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eSite Month End Process

____ 1. Perform End of Day for current day then performBegin of Day for the

LASTday of month.

____2. . Print out a Delinquency Report with current Residents only. Email to

Scott & keep for your records

____3. Go to Processing & click Preliminary AME. Be sure the “Run As Of”

date is on the last day of the month. Click Run PAME. Click OK when the little box comes up. DO NOT CLOSE OUT until it finishes and the reports pop up. You will have to click Display on the first few reports that run through, after that it will run through on its own. Do NOT Navigate from this page until all reports have popped up and you have printed them. This may take a few minutes.

PAME Reports

____1. Rent Roll Report –

I reviewed expiring leases and verified each resident that has not signed a renewal. Also checked to be sure ALL expired leases have a MTM fee.

____2. Balance Exceptions –

I made sure this report is clearall errors have been rectified by running utility tables to clear. (Refer to instruction sheet).

____3. Security Deposit Audit –

I verified that any amounts with the notation “Review Move-Out” are correct.

____4. Security JournalRefund Journal –

I made sure all refunds and security deposits are correct.

____6. Aged Delinquency Reconciliation –

I made sure this report is clear. I made corrections as needed to clear report by doing Apply Open Credits or correct with Pay and Adjust.

____7. Lost Rent –

I have reviewed and verified that any negative Lost Rent amounts are correct. I have done this by verifying that the Resident has the correct recurring charges; Concession, Employee Concessions, etc.

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____8. Delinquency Report –

I have reviewed my “Aged Delinquency Report” and all balances reflected are due and owing. All prepaid and future balances are actual credits and not errors which can be charged up and credited back to the property. In reviewing the “Aged Delinquency Report”, all delinquent balances that are older than 30 days have been approved by the Regional Manager and are either on an agreed plan or turned over to Collections. This Delinquency Report includes EVERYONE not just Current Residents.

** Verify ALL Prepaids are correct**

____9. Returned Items Journal –

Verified all were charged late fees and NSF Fees.

____10. Exceptions Report –

I have corrected ALL exceptions.

____11. Reconciliation Report –

I have reviewed the “Reconciliation Report Detail” and verified that any “Future Period Adjustments” are reflective of prepaid rents only.

____12. Misc. Income Report –

I verified all was correct.

____13. Property Status –

I verified all was correct.

____14. Adjustment Journal –

I have reviewed the “Adjustment Journal Report” and the balance have been documented on the property’s manual Adjustment Journal and has been signed off on by Home Office.

____15. Apartment Availability –

I verified all was correct.

____16. Deposit Journal -

I verified all was correct.

Scan & Email the current resident Delinquency Report to Scott once you are finished.