CLAIRMONT PLACE
1800 Century Place
Atlanta, GA 30345
Life Safety and Emergency
Handbook
TABLE OF CONTENTS
Emergency Procedures 3
Section I – Emergencies
Safety Features of the Building
A. Fire Alarm System 4
B. Fire Control Room 4
C. Smoke Detectors 5
D. Manual Fire Pull stations 5
E. Ventilation System 5
F. Fire Lights 5
G. Stairwell Doors 5
H. Sprinkler System 5
I. Fire Extinguishers 5
Section II - Evacuations
A. Evacuation Procedures 7
B. General Instructions for All Occupants 7
Section III - Emergencies
A. Fire and Smoke 8
B. Medical 9
C. Severe Weather (Tornado, Hurricane) 10
D. Civil Disturbances 11
E. Electrical Power Outage, Gas, Fumes 12
F. Elevators 13
G. Explosion 14
H. Bomb Threats 15
I. Violence in the Workplace 16
Appendices
Bomb Threat Checklist 17
Property Evacuation Map 18
Emergency Procedures
Emergencies and disasters are unpredictable and often strike without warning. It is essential to be prepared before an actual emergency occurs. The contents of this Life Safety and Emergency Handbook are designed as an operational guide for the behavior, safety and protection of the tenants and visitors to Clairmont Place.
The Plan is explicit and easy to follow. In order for the plan to succeed, it will require the cooperation of all tenants. It is important that all office personnel take the time to become familiar with these procedures.
CLAIRMONT PLACE
1800 Century Place
ATLANTA, GA 30345
Section I - Emergencies
Safety Features of the Building
Clairmont Place is equipped with life-safety systems designed to detect, report and in some cases extinguish a fire.
A. Fire Alarm System
The fire enunciator panel is the “brain” of the fire alarm system and is located on the first floor. The system is designed to immediately notify building occupants that a fire or other emergency situation has been detected. It receives signals from the system components and responds (automatically or manually) in a number of ways based upon the specific type of information being received. Battery backup ensures that the panel remains operative even during power failures. System components are broadly classified by function based on the following categories:
Detection Components automatically recognize an alarm situation and notify the Fire Alarm Panel. The components consist of:
v Smoke detectors and duct detectors
v Tamper devices
v Water flow switches
Reporting Components respond to manual activation and notify the fire alarm panel. The components include manual pull stations.
Extinguishing Components function automatically or manually to extinguish a fire. These components are hand-held fire extinguishers (stand–alone basis, no interaction with fire alarm panel) and the building sprinklers that triggers an alarm when activated
Limiting Components limit a fire’s spread or restrict its consequences and are activated by the fire alarm panel. The automatic shutdown of the building’s HVAC system interacts directly with the fire panel. Additional components that do not interact with the fire panel include fire-rated walls and fire-rated doors in the stairwells.
Alarm Components automatically notify building occupants & monitoring entities of an alarm situation after initiation to the fire alarm panel. These components include:
v Audible alarms
v Flashing strobes
v Signals to 24-hour alarm monitoring service firm
In an alarm, numerous building safety features automatically are put into action.
v All elevators immediately report to the lobby floor
v HVAC shuts off to avoid possible spread of smoke
v Fire strobes are put into use as a means of communication
B. Fire Control Room
The fire control room for the emergency system is located on the first floor near the mechanical room. It houses all of the on-site monitoring equipment that communicates with the 24-hour monitoring service. The walls surrounding the fire control room are two-hour rated which means that it would take two hours for a fire to penetrate. From this room the fire department incident commander can also direct emergency operations.
C. Smoke Detectors
Smoke detectors are located in all critical areas of the building that are potential fire spawning areas. These areas include the elevator lobbies, elevator machine room, electrical rooms, HVAC supply and return ducts. These smoke-detecting devices provide the initial warning signal of a fire in the common areas of the building.
Smoke detectors operate on photoelectric cell detection. This means that the smoke detectors sense the smoke visibly by the small particles created during the combustion process.
The activation of a smoke detector will initiate all life safety system operations.
D. Manual Fire Pull Stations
A red pull station is located conveniently by the building’s emergency exit doors and at each stairwell entrance. An individual must manually activate the station by pulling down on the lever. At the sound of this alarm, all occupants must proceed to evacuate the building immediately.
E. Ventilation System
When a fire alarm is activated on a floor, the air conditioning system will immediately shut down throughout the entire building in order to prevent the supply of air to a fire, as well as the spread of smoke.
F. Fire Strobes
Fire strobes are located throughout the building. These audio-visual devices are the emergency system’s means of communication. Fire strobes protrude from the walls and are called speaker/strobes because they not only emit an audible siren but also flash when the building is in an alarm situation. The strobe lights function as an alert to the hearing impaired during the time of an emergency.
G. Stairwell Doors
All building stairwell doors are one and one-half (1½) hour fire rated. The purpose of stairwell doors is to seal off the stairwell from the remainder of the floor, thereby preventing fire and smoke from spreading from floor to floor. It is important that stairwell doors never be held open or blocked, as this will allow smoke into the stairwell. There are two (2) stairwells located on opposite ends of the building.
H. Sprinkler System
The automatic sprinkler system with sprinkler heads located in janitorial closets and air handling rooms is activated when heat melts the fusible link on the sprinkler head. This releases pressure on the system to initiate a discharge of water.
I. Fire Extinguishers
Fire extinguishers are located at all stairwell landings and within tenant suites. These portable fire extinguishers are intended for small fires or fires in the beginning stage. Extinguishers are self-contained fire fighting equipment and are independent of the building system.
Only fight a fire if you feel confident to continue. Keep your back to an unobstructed exit and begin by standing 6-8 feet away from the fire. Follow the following procedure:
P Pull the pin located in the extinguisher’s handle.
A Aim the nozzle or hose at the base of the fire.
S Squeeze the handle
S Sweep from side to side until it is extinguished
If the fire cannot be put out, pull the nearest fire alarm and begin evacuation.
Section II - Evacuations
A. Evacuation Procedures
Upon initial activation of any alarm, the sirens will be heard and lights will be flashing throughout the building. The alarm is very distinctive in its sound so that it should not be confused with other sirens.
WHEN AN ALARM IS HEARD, PROCEED TO NEAREST STAIRWELL FOR EVACUATION.
Elevators will not be available for your use during an alarm situation.
The stairwell is always the safest area of the building
After a fire, the County Fire Department will make the decision for re-entry to the building. Once an all-clear has been given, then tenants may return to their offices. Please exercise patience. The elevators have to be reactivated and placed back on line so there will be a wait.
B. General Instructions For All Occupants
Accurate, specific and prompt notification of any emergency to the Property Management office is essential.
Jackson Oats Shaw Corporate Real Estate
Monday to Friday 8:00 am - 5:00 pm (404) 522-8010
After Hours & Holidays (404) 588-4496
Property Manager
Shoni Thomas (404) 522-8010
Building Engineer
Jimmy Jackson (678) 644-4652
County Fire Department 911
Section III – Emergencies
A. Smoke - Fire
Should you discover a fire on your floor or if you see or smell smoke, activate the manual pull station at the nearest stairwell, evacuate the floor and then immediately dial 911.
IF FIRE IS SMALL YOU MAY ATTEMPT TO EXTINGUISH. IF NOT, NOTIFY THE LOCAL FIRE DEPARTMENT (911) and MANAGEMENT OFFICE.
Proceed to the designated stairwell to exit the building and gather in the assembly area designated by your Office Manager.
High heels should be removed and carried and tight neck collars or any other restrictive garments should be loosened. Food and drink is prohibited in the stairwells as spills could create slip hazards.
Remember to close all doors behind you to slow the spread of fire and/or smoke. After exiting, immediately move away from the building. Once the assembly area designed by your company has been reached, each Tenant should perform a roll call to ensure that all occupants of the suite have vacated the building safely.
B. Medical Emergency
If there is a medical emergency within your office, CALL 911 and then call the Building Engineer at 678-644-465. Relay the following information to emergency personnel:
v YOUR NAME
v NAME OF BUILDING – CLAIRMONT PLACE
v YOUR LOCATION – 1800 Century Place, Atlanta 30345
v YOUR TELEPHONE NUMBER
v NATURE OF THE MEDICAL EMERGENCY
v STATUS OF EMS PERSONNEL
PLEASE MAKE SURE THAT AMBULANCE SERVICES KNOW TO PARK AT FRONT OF BUILDING and YOUR SUITE NUMBER.
Assign someone to wait in the lobby who can direct the ambulance attendants or rescue squad to the sick or injured individual(s). Reassure the individual(s) that emergency assistance is on the way. Do NOT move the individual unless it is absolutely necessary.
C. Severe Weather (Tornado, Hurricane, Funnel Cloud)
Tornadoes – are created by hot & cold atmospheres mixing rapidly, thereby causing turbulence & creating high winds, which take on the form of a funnel-shaped whirlwind. Usually there are evident signs, such as:
v Rapid change in temperature from hot to cold
v Dark, heavy, greenish colored rain clouds & hail
v Relative calm, changing to quick, swirling winds
Once announced, please do not run to the window but immediately proceed to the safest areas of the building which are the stairwells, restrooms & interior corridors.
Watch – indicates threatening conditions striking a specified area within 24 to 36 hours. It also signals the time to begin to protect your information and equipment as well as prepare for possible evacuation of the building:
v Back-up computer data/store it off site
v Update lists of all personal property and store in a safe place
v Cover furniture along with equipment in plastic
v Take pictures, plaques, etc. off of the walls
v Clear all desk and table tops
v Move everything away from the windows, close the blinds
v Disconnect all electrical appliances and equipment
v Safer places are the rest rooms, stairwells and interior corridors
Now is the time to consider how and where you may go during a severe storm. Decide where your safe place will be at the interior of the building and plan a route to that area.
Warning – indicates that an actual tornado has been sighted in the vicinity and should be expected within 24-hours or less. When a WARNING is issued, Property Management or the Building Engineer will make every effort to notify the Tenant Wardens.
Once a warning has been given, immediately proceed to either of the safest places outlined above.
D. Civil Disturbances
If a civil disturbance threatens the building or your office space, please call 911 and give the following information:
v Your Name
v Your Telephone Number
v Your location
v Exact location of the demonstrators
v Demonstrator’s current activity
Notify your office occupants of the situation as well as the property manager or building engineer. People should avoid walking through the lobby and should not leave the building if any danger exists from the demonstrators’ activities.
E. Electrical Power Outage
If the building electrical supply is interrupted, a battery back-up system will provide for the fire and smoke detection system, the building emergency communications, and all emergency lighting.
You do not have to close your business for the day or evacuate the building unless you are instructed to do so by municipal authorities or your Office Manager. However, it is important to keep in mind that illumination of stairwell and safety lights is limited to the life of the batteries (typically 1-2 hours maximum).
If a power interruption occurs AFTER business hours, the Property Management team will contact the Tenant Contact indicated on the emergency contact list.
Please make sure that the Tenant Contact List provided to property management remains up-dated with current names and telephone numbers.
Gas or Other Fumes
There is no gas service provided to Clairmont Place. However, should an employee smell gas or other fumes, the following procedures should be followed:
v Do Not Pull Fire Alarm – It could spark when alarm goes off
v Immediately Stop Smoking and caution others to do the same
v Immediately stop using equipment that may cause a spark.
v Contact the Property Manager or Building Engineer.
v If evacuation is necessary, follow the procedures outlined in this plan.
F. Elevators
Each elevator is equipped with emergency push button speaker systems. If you become trapped in an elevator:
v Push the button that is automatically linked to the elevator company. A technician will be dispatched immediately
If the elevator stops between floors, please do NOT attempt to exit the elevator. The emergency push button should be used to contact the elevator company.
G. Explosions
Explosions, for whatever reason, require evacuation of the building. In the event of an explosion the following procedures should be followed:
Due to possible structural damage, no employee should re-enter the building until given an all clear by the Fire or Police Department. Trained Fire and Police rescue units will be utilized to re-enter the building if needed to search for missing or injured personnel.
H. Bomb Threats – General Information
Telephone, Written or In Person Bomb Threats
ALL THREATS MUST BE TAKEN SERIOUSLY
1. Remain calm and courteous. If possible without letting the caller know, enlist the assistance of a fellow employee to contact 911. Inform the Property Manager or Building Engineer of the situation.
2. Provide the following information:
v Company Name
v Building name and Address
v Suite Number/Floor
v Name & telephone number of caller
3. Obtain as much information as possible by keeping the person on the telephone & complete the Bomb Threat Checklist form including: