2009-2010
Dr. Veronica C. García
Secretary of Education
Dr. Veronica C. García
Secretary of Education
Title I
Supplemental Educational Services (SES) Provider Application
Due: June 9,2009
5:00 PM Mountain Daylight Time
TITLE I SUPPLEMENTAL EDUCATIONAL SERVICES (SES) PROVIDER APPLICATION
NEW MEXICO PUBLIC EDUCATION DEPARTMENT
ALBUQUERQUE OFFICE
Central New Mexico (CNM) Community College Workforce Training Center
5600 Eagle Rock Avenue, NE
Room 201
Albuquerque, NM 87113
PURPOSE: To place entities on the state approved list of Title I supplemental educational services providers. The term supplemental educational services (SES) means tutoring and other supplemental academic enrichment services that are in addition to instruction provided during the school day and are of high quality, research-based, and specifically designed to increase the academic achievement of eligible children on required academic assessments and attain proficiency in meeting the state’s academic achievement standards.
INSTRUCTIONS: Please review and follow all directions carefully; no modifications to this application will be accepted, the completed application must remain as a Microsoft Office Word 2003 document. No supplemental material beyond what is specifically requested in the application will be considered.
If you have questions, please contact Art Martinez at (505) 222-4744.
Applicants must submit four complete hard copies of the application; one labeled “Original” and the other three labeled “Copy”. One USB drive with the application electronically loaded on it must be submitted and included with the “Original” application. Under no circumstances will a facsimile, electronic mail delivery, or late delivery of the application be accepted. Applications must be properly packaged to ensure contents of application are complete. The package must be labeled to clearly indicate that it is in response to the TITLE I SUPPLEMENTAL EDUCATIONAL SERVICES PROVIDER APPLICATION. The New Mexico Public Education Department (NMPED) will not correct or repair submitted applications that come apart during transit or delivery.
All applications are due and must be received no later than June 9, 2009, at 5:00 PM Mountain Daylight Time. All applications MUST be addressed and delivered to:
Art Martinez
New Mexico Public Education Department
CNM Community College Workforce Training Center
5600 Eagle Rock Avenue, NE
Room 201
Albuquerque, NM 87113
Hand delivery of the application is acceptable.
All submitted applications will become the sole property of the NMPED.
Any inquiries or requests regarding this process should be submitted to Art Martinez in writing. Offerors may contact only Art Martinez regarding the application. Other state employees do not have the authority to respond on behalf of the NMPED.
SECTION I-GENERAL INFORMATION
Name of provider: ABC Phonetic Reading School
Website: www.letread.com
Telephone number: 800-538-7323 or 505-294-5952
CONTACT INFORMATION - CONTACT INFORMATION MAY BE GIVEN TO FAMILIES AND SCHOOL DISTRICT PERSONNEL – BE SURE THE CONTACT INFORMATION IS ACCURATE. FAMILIES AND SCHOOL DISTRICT PERSONNEL MAY USE THE CONTACT INFORMATION FOR IMMEDIATE RESPONSES.
Contact (include title): John Cahal, (President), Laura Heidenreich, (Executive Director) or Mark Wideman (Regional Manager)
Address (include street, city, state, zip): 3127 North 17th Ave. Phoenix, AZ 85015
Telephone (include area code): 800-538-7323 or 505-294-5952
Fax: 602-277-4131
E-mail: , , or
Provider Classification. (Check (X) all that apply.)School district
Charter school
Community-based organization
Faith-based organization
For-profit commercial/ private educational services provider
Not-for-profit
Institution of higher education
Other (explain and be specific.)
SECTION II-OVERALL ASSURANCES
To be eligible for approval, your organization must assure the New Mexico Public Education Department (NMPED), by issuing a statement of concurrence for each assurance, that all of the following are and shall remain true and correct. Failure to provide a statement of concurrence will result in a non-responsive submission. Failure to adhere to the assurances may result in the removal from the state approved list of Supplemental Educational Services providers.
Provision of Service and Student Progress
The provider must provide parents of children receiving supplemental educational services and the appropriate LEA with written information on the progress of the children in increasing achievement, in a format and, to the extent practicable, a language that the parents can understand. The provider will ensure that written progress reports are delivered to parents/guardians and appropriate school and district personnel on a regular basis, as stated in this application and in the contract with the LEA. Written student progress reports will provide information to parents/guardians showing how their student is progressing towards the standards and benchmarks indicated on the individualized Student Improvement Plan. The provider will keep copies of these progress reports on file for review, if needed by the NMPED, its contractor or the United States Department of Education.
A statement of concurrence is required.
®ABC Phonetic Reading School, Inc. concurs with, will adhere to, and provide all parties with the information necessary for meeting all requirements stipulated above under Provisions of Services.
Consistency of Instruction
The provider must ensure the instruction provided and the content used by the provider are consistent with the instruction provided and content used by the LEA and state, and are aligned with state student academic achievement standards (New Mexico Standards for Excellence 6.30.2 NMAC).
A statement of concurrence is required.
®ABC Phonetic Reading School, Inc. concurs with, will adhere to, and ensure that the instruction provided and content used are consistent with that which is used by the LEA and are aligned with state academic standards for excellence as stipulated above under Consistency of Instruction.
Compliance with Applicable Laws
The provider must comply with all applicable federal, state, and local health, safety, and civil rights laws.
A statement of concurrence is required.
®ABC Phonetic Reading School, Inc. concurs with, will adhere to, and meet all applicable Federal, State, and Local health, safety, and civil rights laws as stipulated above under Compliance with Applicable Laws.
Non-Biased Instruction
The provider must ensure all instruction and content offered are secular, neutral, and non-ideological.
A statement of concurrence is required.
®ABC Phonetic Reading School, Inc. concurs with, will adhere to, and shall ensure that all instruction and content provided are secular, neutral, and non-ideological as stipulated above under Non-Biased Instruction.
Compliance with Family Educational Rights & Privacy Act (FERPA)
The provider must ensure compliance with the FERPA of 1975, as amended (ensures access to educational records for students and parents while protecting the privacy of such records), and any regulations issued thereunder, including Privacy Rights of Parents and Students (34 CFR Part 99), if the contractor is an educational institution.
A statement of concurrence is required.
®ABC Phonetic Reading School, Inc. concurs with, and will adhere to all provision noted above under Compliance with Family Educational Rights & Privacy Act (FERPA) and shall ensure ABC’s compliance with the provisions therein.
SECTION II-OVERALL ASSURANCES (Continued)
Agreement to Contract
Once parents select a provider for their child, the LEA must enter into an agreement with the provider that includes the following minimum components:
1. a requirement that the local educational agency will develop, in consultation with parents (and the provider chosen by the parents), a statement of specific achievement goals for the student, how the student's progress will be measured, and a timetable for improving achievement that, in the case of a student with disabilities, is consistent with the student's individualized education program under section 614(d) of the Individuals with Disabilities Education Act;
2. a description of how the student's parents and the student's teacher or teachers will be regularly informed of the student's progress;
3. a provision for the termination of such agreement if the provider is unable to meet such goals and timetables;
4. provisions with respect to the making of payments to the provider by the local educational agency;
5. a provision that prohibits the provider from disclosing to the public the identity of any student eligible for, or receiving, supplemental educational services under this subsection without the written permission of the parents of such student; and
6. specific achievement goals for the student, developed in consultation with the student’s parents [Section 1116(e)(a)].
A statement of concurrence is required.
®ABC Phonetic Reading School, Inc. concurs with, will adhere to and provide all parties with an agreement contract that has written within it the information necessary to fulfill the minimum component requirements (1 through 6) stipulated above under Agreement to Contract.
On-line/ distance learning
The provider must ensure supervision will be provided while children are participating in the program. Families are not responsible for any fees (accessing computers, an internet connection and/or software - whether they are reimbursed or not) associated with enrolling in the program. Any fees incurred for operating the program are the sole responsibility of the provider. Failure to adhere to this provision may result in termination of contracts with LEAs and the NMPED reserves the right to remove provider from the state approved list.
A statement of concurrence and description of how you will ensure appropriate adult supervision will be provided is required.
NA
Contracts
The NMPED will not intervene if contractual issues arise. Contractual issues need to be resolved by the LEA and the SES provider with whom the contract is being negotiated. SES providers will not under any circumstance begin to provide a service if a contract is not in place. All contracts need to be honored, or they may be terminated by either party.
A statement of concurrence is required.
®ABC Phonetic Reading School, Inc. concurs with, and will adhere to requirements listed under Contract above.
SECTION II-OVERALL ASSURANCES (Continued)
Taxation and Revenue
The provider will ensure that needed taxation and revenue documentation is secured to work and conduct business in New Mexico before providing any services. The provider will supply the NMPED and/or local school district taxation and revenue documentation when needed. Failure to obtain proper taxation and revenue documentation may result in termination of contracts with LEAs and may result in removal from state approved list of Supplemental Educational Service providers.
A statement of concurrence is required.
®ABC Phonetic Reading School, Inc. concurs with, and will adhere to all requirements set forth in the New Mexico state requirements for taxation.
6.19.6 NMAC
The provider and all employees and or subcontractors must review and adhere to the requirements set forth in 6.19.6 NMAC; provided as Attachment A.
A statement of concurrence is required.
®ABC Phonetic Reading School, Inc. concurs with, and will adhere to all requirements set forth in 6.19.6 NMAC; provided as attachment A.
Supplemental Educational Services Non-Regulatory Guidance
The provider and all employees and or subcontractors must review the Supplemental Educational Services Non-Regulatory Guidance; provided as Attachment C.
A statement of concurrence is required.
®ABC Phonetic Reading School, Inc. concurs with, and will adhere to all requirements set forth in the Supplemental Educational Services Non-Regulatory Guidance in Attachment C.
Reporting and Monitoring Requirements
The provider must comply with all reporting and monitoring requests from the NMPED, its contractor or an LEA including, but not limited to student progress, attendance, fiscal issues, other federal reporting issues, and documentation of tutor qualifications.
A statement of concurrence is required.
®ABC Phonetic Reading School, Inc. concurs with, and will adhere to and comply with all reporting, monitoring requirements and requests as stipulated above under Reporting and Monitoring Requirements.
Background check
The provider must ensure that all employees, contractors or subcontractors who will work with children at a public school facility, will successfully obtain a background check from an agency that the school district approves (based on the local school board policy). Failure to obtain background checks will result in employees or subcontractors not being able to provide services to students enrolled. Under no circumstance will an employee, contractor or subcontractor work with a student if they do not have valid background check. The NMPED strongly encourages the provider to ensure that all tutors obtain a background check, regardless of physical location of tutoring session.
A statement of concurrence is required.
®ABC Phonetic Reading School, Inc. concurs with, and will adhere to all requirements stipulated under the above Background check and fingerprinting process.
Student Safety
The provider will ensure that students who receive services will be supervised until student has secured safe and reliable transportation to their next destination. Time supervising students during this time cannot be billed to the LEA where services are taking place.
A statement of concurrence is required.
®ABC Phonetic Reading School, Inc. concurs with, and will adhere to all requirements to assure that all students will be supervised until the student has safe and reliable transportation to their next destination.
SECTION II-OVERALL ASSURANCES (Continued)
Providing Services
If selected to provide services by parents/guardians, your organization must ensure that services begin in a timely manner. If services do not follow the timelines in the agreed upon contract, the contract may be terminated by the LEA, and students may be reassigned.
A statement of concurrence is required.
®ABC Phonetic Reading School, Inc. concurs with, and will adhere to and ensure that all requirements stipulated under the above Providing Services are met and followed.
On-line Data Management System
The provider will ensure that all required data and information will be uploaded, when requested, through an on-line data management system operated by the districts where services are being provided.
A statement of concurrence is required.
®ABC Phonetic Reading School, Inc. concurs with, and will adhere to use all required data and information through the on-line data management system operated by the district.
Tutor Selection/Hiring Process
You must describe your selection/hiring process of tutors and the process you use to match tutors with students. Failure to respond will result in a non-responsive submission and your application will not be reviewed. Be sure to indicate your criteria for pairing tutors with students. Tutor qualifications/background, content area and grade(s) of expertise must match the needs of the student.
A description of your selection/hiring process is required. Failure to respond to this description will result in a non-responsive submission and your application will not be reviewed.
ABC solicits teachers through advertisement in local papers, and on web-based search engines. Teachers are required to fill out a pre-qualifying application which asks for teacher credentials, references, which grades they have taught, grades levels they feel most comfortable teaching, their past history teaching or tutoring, as well as any special endorsements. This information is all taken into consideration when matching students with teachers. ABC’s minimum requirement for hiring teachers is that they are either enrolled in a college of education, are student teachers, substitutes, or have a Bachelor's Degree. ABC hires state credentialed teachers whenever available. If a teacher meets our requirements, they are personally interviewed by a senior staff member from our HR department. Once hired, and regardless of qualifications, all teachers are required to attend training to teach the ABC Program, administer pre and post assessments, follow our standard operating procedures, and fill out any documentation required by ABC, NMPED, and LEA before SES begin. A State Credentialed instructor with Reading and ESL Endorsements conducts training for ABC teachers.