David Raeburn Carol Smith (Company Secretary)

MINUTES OF LCT BOARD MEETING

Date: Friday 13th January 2017

Present: Sharon Wright (Chair) Chris Hamilton Karen Grant John Bedwell Jean Bailey Jeanette Fenwick

Apologies: None

1. MINUTES OF LAST MEETING

The minutes of the meeting of 9 December were proposed by JF and seconded by JB.

2. MATTERS ARISING

2.1 Communication

All communication with external bodies should be directed through the Company Secretary and the Chair

2.2 GDCE / CES

GDCE are collating the information required by LCT in support of its application

2.3 Community Meeting

It was agreed to hold an open community meeting on Monday 6th February at 7.30pm in Garve Hall

2.4 Eneco Appointed Director

Eneco are seeking legal advice as to the continuation of Eneco as an appointed director

2.5 Wyvis Playpark

SW provided an update on the Wyvis playpark. Receipt of the lease is imminent but no equipment will be ordered until it is completed

3. TREASURER’S REPORT

CH presented the Treasurer’s report. As of the 13 January 2017 there is £342,620 available for grants, of which £165,140 is already committed to projects, leaving the current total available at £177,480.

It was also agreed to reiterate to applicants that at the end of a project they must not only complete the feedback form but also provide a final submission of costs and invoices.

4. GRANT FUNDING APPLICATIONS

4.1 GDCC Defibrilators

The GDCC defibrillator application received an average score of 65%. It was proposed by JB and seconded by JGB to provide the £13,020 requested. This was approved by a unanimous vote

4.2 Mossford Community Private Water Supply

Following discussion the Board decided to defer the application until all information requested had been provided and that clarification had been received regarding liability and further negotiation.

It was also suggested that LCT may, if necessary, be able to support the applicant with legal and professional support once all of the information and negotiation have been completed

5. REVIEW OF SCORING MATRIX

Following a detailed discussion the Board agreed that there should be a scoring matrix for grant funding applications though the scoring and percentages need to be revised. It was suggested that the Board should consider if there are other areas that should also be considered within the application. It must be remembered that all applications are discussed by the Board and voted on previous to any grant funding being provided or otherwise

It was further suggested that if there are major discrepancies within the scores that directors give to projects there may be an issue with the application not being complete enough rather than the scoring matrix.

The scoring matrix has also been reviewed by Foundation Scotland and CS shared their recommendations with the Board. It was also suggested to contact other community trusts to ascertain their decision making process.

A brief discussion also occurred as to the guidance on whether a group needs to be constituted. The current guidelines state that the following must be provided with the application:

1. A signed copy of your organisation’s governing document.

This may be a simple set of rules, a constitution or memorandum, and articles of association. Your organisation should operate with regard to equal opportunities best practice and this should be reflected in your constitution.

ACTION: CS to consolidate matrix with director’s comments

CS to contact other Trusts to obtain information on their decision making process

6. AOCB

There was no AOCB

DATE OF NEXT MEETING: MONDAY 6TH FEBRUARY AT 6.30PM IN GARVE HALL