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Meeting Minutes

1 Meeting Logistics

Item / Description
Date / February 6, 2006
Time / 1:30 p.m. – 3:00 p.m.
Location / Meshel Hall Large Conference Room

2 Attendees

Role / Name
Facilitator / Troy Cross
Note Taker / Troy Cross
Participants / Troy Cross, John Dalbec, Marayamah Hassan, Dennis Konik, Tom Masters, Cleo Nastopoulos, Mary Noble, Doug Sewell, Sandy Stanhope.
Not Present / James (J.T.) Holt, Jeff Trimble and Mark Welton.
Guest / Salem Alemaishat, Carol Chen, Nancy Davidson, Tom Davidson, Maureen Drabison, Ray Hess, Cameron Hughes, Sal Rashid, Dona Madacsi, Rick Marsico and Kirk Tremayne.

3 Minutes

Topic / Notes
Minutes – 02/06/2006 / Seventeenth Meeting
1.  Minutes from 12/19/2005 meeting / Everyone received minutes from previous meeting. No updates required.
Old Business
2.  Action Items / All action items were updated. Items 1, 3 & 10 were closed, 2, 8, 11 & 12 were completed, 4 was delayed, 5, 6, 7 & 9 are in progress and 13 & 14 are new.
3.  MyYSU (Luminis) Update / Working on e-mail, calendar and other policies.
4.  Student Update / Extracting data for catalog. Schedule and Event management software demos including EMS, Schedule 25 and Astra. Finalizing calendar for Academic year 2007-2008. Desire to perform mock parallel testing.
5.  General Person Update / Advancement discovered an issue with common matching for non-person (company).
6.  HR/Payroll Update / Training happened two weeks ago. Starting to enter validation tables in TEST instance.
7.  Financial Aid Update / Training occurs next week. They need 7.4 upgrade and patches installed. They need to enter common matching rules. They are needed for ISIR.
8.  Finance Update / 1099-MISC forms mailed out last week. Budget Prep beginning. They are determining if they can use spreadsheet budgeting. Jeff Taylor resigned. Users are using MS Access for reporting. NACUBO (now HEI) reporting starting. Rule class/code changes. Grants and Fixed Assets setup.
9.  Advancement Update / Working with Finance on Alumni feed issues.
10.  TouchNet Update / Daemon running on server for TEST instance.
11.  WebFocus Update / Pre-installation meeting with IBI this Thursday.
12.  Banner 7 Update / Oracle Reports and Converter Tool implemented with updated installation materials. Banner Channels to Luminis implemented in TRNG instance.
13.  UDC Support IDs / Recommended that all the technical staff sign up for UDC Support IDs.
New Business
1. Cleo’s Agenda Item / Review of program name sign out sheets. Tom Davidson will change existing sign out sheets to new format as needed. Please let him know when required. The Technical Standards & Procedures (TSP) Advisory Team will add documentation concerning this to the Standards & Procedures Manual (SPM) that they are developing.
2. Mary’s Agenda Items / PL/SQL Developer and message “ORA-02391: exceeded simultaneous SESSIONS_PER_USER limit”. Auditors recommended setting this option. Kirk found PL/SQL Developer options to avoid this issue. If necessary, Sandy could increase limit. What is reasonable?
3. IT Standards Committee / Staff expressed the need to develop Standards and Procedures for UNIX/ORACLE /Banner environment. It was suggested that a committee be formed with representatives from Application Dev, DBA, Network Security, Operations and Tech Support, TechDesk and Director of Computer Services. Rick will follow up with managers from various areas about forming committee members. Salem, Cameron, Tom Masters, Cleo and Ray were recommended to represent Application Dev group. More Application Dev staff might be interested in joining this IT Standards Committee. Bi-weekly beginning January of 2006 is suggested for this group to meet.
4. Student Tech training follow up / Sal suggested that some of training topics (such as introduction, General Person area) could be eliminated to avoid redundancy. Carol commented that we had invited colleagues from IR and Registrar office to participate this technical training session. It is difficult to accommodate everyone’s needs and expectation. Carol encouraged the team to begin planning on data conversion, system interfaces and reporting requirements.
5. COBOL programming environment / Tom Masters expressed the need for a user friendly editor in the UNIX environment. The directory structure could be streamlined. Need to develop set up procedures to compile programs. Kirk has assisted Ray and Tom M. on developing Banner reports in COBOL. Dona Madacsi will follow up with Cameron and Salem on the editor options and developing standards and procedures to improve productivity.
6. Application Dev environment / Cameron discussed the Support/Maintenance/Dev Standards Matrix with SCT, Oracle and Web Portal model. Each model includes standards for requests, requirement analysis, solution design, coding, testing, deployment implementation and maintenance. It was suggested to add another model for third party software, such as DARS, CAS, and TouchNet.
7. GMR form / Banner users should be educated on how to use GMR form. Mary suggested that more specifications on selection criteria, sorting, input or output file would eliminate unproductive phone calls. Possible to expand current GMR form to include other info. Such as security class (M or Q) or printer.

4 Action Items

Action Item / Owner / Due Date / Status
Action items and issues from 01/28/2005
1.  Expanded message screen locks up / Troy / Closed / No recent complaints.
2.  Oracle Utilities / Technical Staff / Completed / Technical staff personnel have access to PL/SQL Developer. If any one needs access to any other software (e.g. TOAD), forward justification to Rick.
Action items and issues from 02/28/2005
3.  Interface from Banner to AccuMail and back needed / YES Implementation Work Team / Closed / Topic moved to YES Implementation Team work team for address integrity software.
4.  SCT e~Print / Rick/Dona/Troy / Delayed / Determine technical staff for this assignment.
Action items and issues from 04/18/2005
5.  Legacy and Banner Data Synchronization / Marayamah, Cleo, Cameron, Maureen and others / In progress / Completed Phase I with move to production on January 17. Phase II (add new records from M204 to Banner) in progress. Phase III (from Banner to M204) in progress.
Action items and issues from 05/16/2005
6.  Source code management / TSP / In progress / Delayed due to other priorities. Technical Standards & Practices (TSP) work team will develop procedures as part of their charge.
Action items and issues from 09/12/2005
7.  Object Access Views Support / WebFocus & ODS Work Teams / In progress / Will be part of the WebFocus and ODS implementation.
8.  Draft policy to ID/install Banner patches / Sandy / Completed / Draft complete.
Action items and issues from 09/26/2005
9.  Developer Instance / TSP & BTLT / In progress / TSP Work Team will work with Banner Technical Leadership Team (BTLT) on issues/concerns.
Action items and issues from 10/10/2005
10.  Systems Development Weekly Meetings / Dona/Rick / Closed / TSP work team will schedule updates as required.
Action items and issues from 11/07/2005
11.  Banner Job Submission Forms PPT / Troy / Completed / Make presentation available by download to YES Technical Team.
Action items and issues from 12/19/2005
12.  Standards and Procedure Committee / Rick / Completed / Technical Standards & Procedures Advisory Team formed.
Action items and issues from 02/06/2006
13.  Draft policy to ID/install Banner patches / Sandy / 02/20/2006 / Sandy will forward to TSP work team for their review.
14.  Draft policy to ID/install Banner patches / TSP Work Team / 03/06/2006 / TSP work team review policy.

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