Instructions to Bidders s1

Governor Charlie Crist
Secretary Linda H. South
Division of State Purchasing
4050 Esplanade Way, Suite 360
Tallahassee, Florida 32399-0950
850-488-8440: TEL
850-414-6122: FAX
http://dms.myflorida.com

March 5, 2009

AMENDMENT NO.: (645-120-04-1) -10

TO: Department Addressed / User Agency

FROM: Director, State Purchasing

SUBJECT: Contract No. 645-120-04-1

TITLE: Paper: Office: Virgin and Recycled

The above mentioned Contract is renewed for one year effective March 28, 2009 until March 27, 2010. The price sheets will be changed on March 28, 2008 to reflect renewal pricing.

The Contract Administrator for this Contract has been changed from Fran Shewan to Charles Day.

Any question or problems in service that may arise regarding this Contract should be directed to the Contract Administrator, Charles Day, at (850) 410-2426 or email: .

March 10, 2008

AMENDMENT NO.: (645-120-04-1) -9

TO: Department Addressed / User Agency

FROM: Director, State Purchasing

SUBJECT: Contract No. 645-120-04-1

TITLE: Paper: Office: Virgin and Recycled

The above mentioned Contract is renewed for one year effective March 28, 2008 until March 27, 2009. The price sheets will be changed on March 28, 2008 to reflect renewal pricing.

Any questions or problems in delivery or service that may arise regarding this contract should be directed to the Contract Administrator.

CWC/fs

December 5, 2007

MEMORANDUM NO.: (645-120-04-1)-8

TO: User Agency

FROM: Director, State Purchasing

SUBJECT: Contract No. 645-120-04-1

Title: Paper: Office, Virgin and Recycled

The following change applies to the Contract: a truckload is defined as 42,000 lbs or 21 pallets. (Previously a truckload was defined as 44,000 lbs or 22 pallets.)

Any question or problems in service that may arise regarding this contract should be directed to the Contract Administrator, Fran Shewan, at (850) 488-4946, Suncom 278-4946,

CWC/fs

April 13, 2007

MEMORANDUM NO.: (645-120-04-1)-7

TO: User Agency

FROM: Director, State Purchasing

SUBJECT: Contract No. 645-120-04-1

Title: Paper: Office, Virgin and Recycled

The Contract Administrator for this contract has been changed from Dawn Elliott to Fran Shewan.

Any question or problems in service that may arise regarding this contract should be directed to the Contract Administrator, Fran Shewan, at (850) 488-4946, Suncom 278-4946,

CWC/bb

January 25, 2007

MEMORANDUM NO.: (645-120-04-1)-6

TO: User Agency

FROM: Director, State Purchasing

SUBJECT: Contract No. 645-120-04-1

Title: Paper: Office, Virgin and Recycled Content

The above mentioned Contract is renewed for one year effective March 28, 2007 until March 27, 2008. The price sheets will be changed on March 28, 2007 to reflect renewal pricing.

The following items will be removed from the Contract and will not be replaced:

645-120-800-0100

645-120-590-0300

645-120-590-0400

645-120-590-0600

645-120-590-0800

645-120-590-0900

Any questions or problems in delivery or service that may arise regarding this contract should be directed to the Contract Administrator.

DSP/dg

October 13, 2006

MEMORANDUM NO.: (645-120-04-1) - 5

TO: User Agency

FROM: Director, State Purchasing

SUBJECT: Contract No. 645-120-04-1

Paper: Office, Virgin and Recycled Content

The following changes have been made to the subject contract:

Effective October 13, 2006, a product replacement of items #645-120-710-1100 and 645-120-710-1101 have been changed to Virgin Tidal “Express Pack”; subsequent pricing has also been revised to reflect new product on the State Term Contract.

Any questions or problems in delivery or service that may arise regarding this contract should be directed to Dawn Elliott at (850) 488-4946, Suncom 278-4946, .

October 2, 2006

MEMORANDUM NO.: (645-120-04-1)-4

TO: User Agency

FROM: Director, State Purchasing

SUBJECT: Contract No. 645-120-04-1

Title: Paper: Office, Virgin and Recycled Content

The Contract Administrator for this contract has been changed from Charles Day to Dawn Elliott.

Any questions or problems in delivery or service that may arise regarding this contract should be directed to the Contract Administrator.

DSP/de

March 31, 2006

MEMORANDUM NO.: (645-120-04-1) - 3

TO: User Agency

FROM: Director, State Purchasing

SUBJECT: Contract No. 645-120-04-1

Paper: Office, Virgin and Recycled Content

The following changes have been made to the subject contract:

Effective April 1, 2006, contract item prices shall be revised as listed below in accordance with contract sections 2.10, Price Escalation/De-escalation and 3.38, Equitable Adjustment:

· Weyerhaeuser, Inc products will reflect a 12.5% increase in price

· Wausau, Inc. products will reflect a 5.0% increase in price

Any questions or problems in delivery or service that may arise regarding this contract should be directed to Charles Day at (850) 488-4946, Suncom 278-4946, .

RR/cd (bb)

April 14, 2005

MEMORANDUM NO.: (645-120-04-1) - 2

TO: Department Addressed

FROM: Director, State Purchasing

SUBJECT: Contract No. 645-120-04-1

Title: Office Paper, Virgin and Recycled Content

The following changes have been made to the subject contract:

All contract item prices have been revised to reflect a 9.5% increase in accordance with section 2.10 Price Escalation/De-escalation.

Any questions or problems in delivery or service that may arise regarding this contract should be directed to the Contract Administrator.

FS/cd

The Administrative and Operations Arm
of Florida’s Government / department of management
SERVICES
Jeb Bush, governor / William S. Simon, secretary

May 18, 2004

MEMORANDUM NO.: (645-120-04-1) - 1

TO: Department Addressed

FROM: Director, State Purchasing

SUBJECT: Contract No. 645-120-04-1

Title: Office Paper, Virgin and Recycled Content

The subject contract Ordering Instructions are revised to include the contractor's office locations, sequence numbers, and service areas.

Any questions or problems in delivery or service that may arise regarding this contract should be directed to the Contract Administrator.

FS/cd

CERTIFICATION OF CONTRACT

TITLE: OFFICE PAPER, VIRGIN AND RECYCLED CONTENT

CONTRACT NO.: 645-120-04-1

BID NO.: 16-645-120-C

EFFECTIVE: March 28, 2004 – March 27, 2007

RENEWAL: March 28, 2007– March 27, 2008

(Rev 24 Jan 07)

March 28, 2008 – March 27, 2009

(Rev 13 Mar 08)

SUPERSEDES: Contract No. 645-120-01-1

CONTRACTOR(S): Mac Papers, Inc. (M)

______

A. AUTHORITY - Upon affirmative action taken by the State of Florida Department of Management Services, a contract has been executed between the State of Florida and the designated contractors.

B. EFFECT - This contract was entered into to provide economies in the purchase of ice making machines for end of life electronics equipment by all State of Florida agencies and institutions. Therefore, in compliance with Section 287.042, Florida Statutes, all purchases of these commodities shall be made under the terms, prices, and conditions of this contract and with the suppliers specified.

C. ORDERING INSTRUCTIONS - All purchase orders shall be issued in accordance with the attached ordering instructions. Purchaser shall order at the prices indicated, exclusive of all Federal, State and local taxes.

All contract purchase orders shall show the State Purchasing contract number, product number, quantity, description of item, with unit prices extended and purchase order totaled. (This requirement may be waived when purchase is made by a blanket purchase order.)

State Purchasing ● 4050 Esplanade Way ● Tallahassee, Florida 32399-0950 ● Telephone: 850-488-8440 ● Fax: 850-414-6122

The Administrative and Operations Arm
of Florida’s Government / department of management
SERVICES
Jeb Bush, governor / William S. Simon, secretary

D. CONTRACTOR PERFORMANCE - Agencies shall report any vendor failure to perform according to the requirements of this contract on Complaint to Vendor, form PUR 7017. Should the vendor fail to correct the problem within a prescribed period of time, then form PUR 7029, Request for Assistance, is to be filed with this office.

E. SPECIAL AND GENERAL CONDITIONS - Special and general conditions are enclosed for your information. Any restrictions accepted from the supplier are noted on the ordering instructions.

F. CONTRACT APPRAISAL FORM - State Contract Appraisal, form PUR 7073 should be used to provide your input and recommendations for improvements in the contract to State Purchasing for receipt no later than 90 days prior to the expiration date of this contract.

______

Authorized Signature (date)

FS/cd

Attachments

State Purchasing ● 4050 Esplanade Way ● Tallahassee, Florida 32399-0950 ● Telephone: 850-488-8440 ● Fax: 850-414-6122

CONTRACT ADMINISTRATOR

Dawn Elliott

PHONE: (850) 488-4946

SUNCOM 278-4946

E-MAIL:

Invitation to Bid

No.:16-645-120-C

OFFICE PAPER, VIRGIN AND RECYCLED CONTENT

1.0 Introduction: The State of Florida, Department of Management Services, invites interested bidders to submit bids in accordance with these solicitation documents. The purpose of this solicitation is to establish a thirty-six (36) month state term contract for the purchase of Office Paper, Virgin and Recycled. The technical specifications and Price Sheets describe the products in detail. This contract is estimated to produce approximately $ 9, 000,000 in annual sales. This estimated figure is supplied as a guide for preparing bid responses and should not be construed as representing actual sales. The contract term is anticipated to begin on March 29, 2004 and to end March 28, 2007.

Refer ALL Inquiries to:

Charles Day, CPPB, Purchasing Analyst

State Purchasing

Department of Management Services

4050 Esplanade Way, Suite 315

Tallahassee, FL 32399-0950

(850) 488-5498 (facsimile)

January 12, 2004, Launch RFI; Begin Preview Period

January 16, 2004: Intent to Participate In Training Vendor Response Due

January 20, 2004: MFMP Solicitation Tool Training for Bidders (3:35 PM EST)

January 26, 2004: Written Questions Due From Bidders

January 28, 2004: Written Answers Posted. End Preview Period

February 05, 2004: Pre-Qualification Submittals due by 2:00 PM EST

February 16, 2004: Launch Bidding Event / Notify Qualified Bidders

February 17 & 19, 2004: Training for Bidding Event (TBD)

February 20, 2004: Written Questions Due From Bidders (2:00 PM EST)

February 23, 2004: Written Answers Posted;

February 26, 2004 Pre-Bids Due By COB

February 26, 2004: End Preview Period

March 9, 2004: Bidding Event Begins at 10:00 AM EST; Begin Stage III

March 9, 2004: Upload Attachment B - and Attachment C, By COB

March 15, 2004: Contract awarded (if any)

Instructions to Bidders

1.01 Definitions

1.02 General Instruction

1.03 Terms and Conditions

1.04 Who May Bid

1.05 Ordering Instructions

1.06 Basis for Award

1.07 Questions/Contract Analyst

1.08 Conflict of Interest

1.09 Convicted Vendors

1.10 Discriminatory Vendors

1.11 Bidder’s Representation and Authorization

1.12 Performance Qualifications

1.13 Execution of Bid

1.14 Submittal of Bid

1.15 Bid Tabulation

1.16 Special Accommodation

1.17 Firm Bids

1.18 Clarifications/Revisions

1.19 Contract Formation

1.20 Notice of Award

1.21 Contract Overlap

1.22 Purchasing Card Program

1.23 Public Records

1.24 Bid Protests

1.25 State Objectives

1.26 Optional Contract Usage

1.27 MFMP Solicitation Tool Training for Bidders

1.28 Bidding Process

1.29 eAuction Overview

1.30 eAuction Technical Configuration

1.31 Bidding Rules

1.32 eAuction Training Session

1.33 Practice eAuction

1.01 Definitions: See the General Conditions 3.01 for definitions of terms material to these instructions.

1.02 General Instruction: The bidder shall read all of the solicitation documents and comply with all specified requirements.

1.03 Terms and Conditions: All bids are subject to the terms of the following sections of these solicitation documents, which, in case of conflict, shall have the order of precedence listed: technical specifications; instructions to bidders; and general conditions. These terms and conditions supersede the “general conditions” contained in the Bidder Acknowledgement form (PUR 7027 Rev. 6/1/98), which is included in section 4.0 of these solicitation documents. The Department objects to and shall not consider any additional terms or conditions submitted by a bidder, including any appearing in documents attached as part of a bidder’s response. In signing and submitting its bid, a bidder agrees that any additional terms or conditions, whether submitted intentionally or inadvertently, shall have no force or effect. Failure to comply with terms and conditions, including those specifying information that must be submitted with a bid, shall be grounds for rejecting a bid.

1.04 Who May Bid: By submitting a bid, each bidder certifies that it satisfies the following criteria in addition to any other specified in the solicitation documents.

· Bidder is a supplier of office papers and is registered in the MyFloridaMarketPlace eProcurement System.

· Bidder has full service offices with business hours of 8:00 a.m. to 5:00 p.m. weekdays (minimum) and with staff capable of handling inquiries and orders on-location during those business hours, including lunch hour.

· Bidder has a proven track-record of demonstrated performance by the established abilities to accept and deliver orders for cut size office paper products across a statewide area with a high degree of customer satisfaction.

References are required and in section 4.0 of these solicitation instructs that each responder shall identify a minimum of two (2) private or public clients (exclusive of the Florida State Purchasing Office) under similar contracts relative to the volume of goods and services to which the bidder has provided similar products within the past two (2) years.

1.05 Ordering Instructions: Prior to execution of the contract Ordering Instructions shall be documented by the awarded contractor on a form approved by the Department and shall identify persons responsible for answering questions about the bid and administering the Contract and shall provide information necessary for placing orders under the Contract.

1.06 Basis for Award: The Department intends to make a single award on a statewide basis exclusively to the lowest responsive and responsible bidder. Bid Price will be based on the lowest total cost of all items using weighted factors. Pricing must be submitted for ALL items listed using the Offline Pricing Tool workbook.

Additional Price Sheet considerations:

· The Price Sheet formula is as follows:

o Each QUANTITY BREAK BID PRICE (PER 1K SHEETS, DELIVERED) is the Quantity Break Price-Price Per Sheet plus the Per Carton Inside Delivery Charge (where applied); each value is then multiplied by the carton volume percentage and the sum is multiplied by an Order Quantity Weight Factor. This value is expressed as equal to:

SUM ((D12*(1000/C9)) + ((B12*1000)*(1000/C9))*10)

Where: D12 = Per Carton Inside Delivery Charge

Instructions to Bidders s1

CERTIFICATION OF CONTRACT

Invitation to Bid

No.:16-645-120-C

Contents