TOC / 9 / June 2009
TABLE OF CONTENTS
I. PURPOSE AND SCOPE (December 2006) I
A. DEFINITION OF PROTECTIVE SERVICES FOR CHILDREN (December 2006) I.A
B. ELIGIBILITY AND FUNDING (December 2006) I.B
II. BACKGROUND (December 2006) II
III. LEGAL AUTHORITY (December 2006) III
IV. LOCAL DISTRICT CHILD PROTECTIVE SERVICES
A. ORGANIZATION (December 2006) IV.A
B. IMMUNITY (December 2006) IV.B
C. INTAKE (December 2006) IV.C
1. Procedures for Receiving Reports from the SCR (December 2006) IV.C.1
2. Procedures for Local Social Services Districts that Maintain their Own
Reporting System (December 2006) IV.C.2
3. Cross Referencing by the SCR (December 2006) IV.C.3
D. INVESTIGATION / ASSESSMENT
1. Legal Requirements (December 2006) IV.D.1
2. Regulatory Requirements
a. Initiation of Investigation (February 2007) IV.D.2.a
b. Preliminary and Ongoing Assessment of Safety (February 2007) IV.D.2.b
c. CPS Risk Assessment Profile (February 2007) IV.D.2.c
d. CPS Investigation Progress Notes (February 2007) IV.D.2.d
e. Other Investigation Requirements (February 2007) IV.D.2.e
3. Interviewing Contacts
a. The Source (March 2007) IV.D.3.a
b. Initial Interview (April 2007) IV.D.3.b
c. Child Interviews (April 2007) IV.D.3.c
d. Observation of Physical Injuries on Normally Clothed Portions
of the Child’s Body (April 2007) IV.D.3.d
e. Evaluation of Need for Protective Removal (April 2007) IV.D.3.e
f. Medical Examinations and Evaluations (April 2007) IV.D.3.f
g. Photographs (April 2007) IV.D.3.g
h. Interviewing the Child at School (April 2007) IV.D.3.h
i. Collateral Contacts (April 2007) IV.D.3.i
j. Follow-up Contacts with Household Members (April 2007) IV.D.3.j
k. Non-cooperative Subjects (April 2007) IV.D.3.k
4. Collaborating with the Criminal Justice System
a. Rationale (February 2007) IV.D.4.a
b. Communication with the District Attorney’s Office
and Police Agencies (February 2007) IV.D.4.b
c. Development of Cooperative Investigative Procedures
with the District Attorney (February 2007) IV.D.4.c
d. Coordinating CPS and Criminal Investigations (August 2007) IV.D.4.d
E. DETERMINATIONS / INVESTIGATION CONCLUSIONS (April 2007) IV.E
F. ASSESSMENT AND SERVICE PLAN / SERVICE PROVISION
1. Services During the Course of an Investigation (February 2007) IV.F.1
2. Post-Indication Services (February 2007) IV.F.2
3. Development of Family Assessment and Service Plan (February 2007) IV.F.3
a. Assignment of Case Roles (February 2007) IV.F.3.a
b. CPS Safety Assessment (February 2007) IV.F.3.b
c. Family Update (February 2007) IV.F.3.c
d. Strengths, Needs and Risks (February 2007) IV.F.3.d
e. Risk Assessment Profile (February 2007) IV.F.3.e
f. Family Assessment Analysis (February 2007) IV.F.3.f
g. Service Plan (February 2007) IV.F.3.g
h. Plan Amendments (February 2007) IV.F.3.h
4. Direct Provision of Services by CPS
a. Considerations (February 2007) IV.F.4.a
b. Contacts (February 2007) IV.F.4.b
c. Additional Requirements of CPS Regarding Service Provision (February 2007) IV.F.4.c
5. CPS as Service Monitor (February 2007) IV.F.5
a. Contacts (February 2007) IV.F.5.a
b. Family Assessments and Service Plan (FASP) (February 2007) IV.F.5.b
c. Additional Monitoring Requirements (February 2007) IV.F.5.c
G. OUT-OF-HOME SETTINGS
1. Investigation
a. Overview (April 2007) IV.G.1.a
b. LDSS Investigation (April 2007) IV.G.1.b
c. OCFS and other State Agency Investigations (April 2007) IV.G.1.c
2. Determinations
a. LDSS Determination of Investigation in Out-of-Home Settings (April 2007) IV.G.2.a
b. Determinations by OCFS and Other State Agencies After Conducting
an investigation of Abuse or Neglect of a Child in Residential Care
of a Child in Residential Care (April 2007) IV.G.2.b
3. Post-Determinations Action
a. Out-of-Home Investigations by the LDSS (April 2007) IV.G.3.a
b. Out-of-Home Investigations by a State Executive Agency (April 2007) IV.G.3.b
H. UNIFORM CASE RECORD
1. Background and Purpose (December 2006) IV.H.1
2. Requirements (December 2006) IV.H.2
I. CASE CLOSING
1. Decision (December 2006) IV.I.1
2. Other Considerations (December 2006) IV.I.2
J. FAMILY COURT PROCEEDINGS (September 2007) IV.J
1. Article 10 (September 2007) IV.J.1
2. Court Ordered Services (September 2007) IV.J.2
3. Removing a Child (September 2007) IV.J.3
4. Removal with Consent (September 2007) IV.J.4
5. Removal without Consent – Temporary Order (April 2009) IV.J.5
6. Emergency Removal without Court Order or Parental Consent (September 2007) IV.J.6
7. After Filing a Petition/Remands (September 2007) IV.J.7
8. Originating an Abuse or Neglect Petition (September 2007) IV.J.8
9. Court Ordered CPS Investigations (December 2008) IV.J.9
10. Summons, Notice and Intervention by Certain Interested Persons (December 2008) IV.J.10
11. Adjournment in Contemplation of Dismissal (ACD)
a. Provisions for ACD (December 2008) IV.J.11.a
b. Factors Determining Consent to ACD (December 2008) IV.J.11.b
c. Local DSS Action Regarding ACDs (December 2008) IV.J.11.c
12. Disposition on Adjudication
a. Suspended Judgment (December 2008) IV.J.12.a
b. Release to custody of parent or other person responsible for care;
supervision or order of protection (December 2008) IV.J.12.b
c. Placement (December 2008) IV.J.12.c
d. Order of Protection (December 2008) IV.J.12.d
e. Supervision (December 2008) IV.J.12.e
13. Expiration of Orders (December 2008) IV.J.13
14. Aggravated Circumstances (March 2009) IV.J.14
15. Severe or Repeated Abuse (March 2009) IV.J.15
16. Abandoned Child (September 2008) IV.J.16
K. DOMESTIC VIOLENCE (August 2007) IV.K
1. Indicators of Domestic Violence (August 2007) IV.K.1
2. Child Protective Services Intervention in Relation to
Domestic Violence (August 2007) IV.K.2
a. Determination Decision (August 2007) IV.K.2.a
b. Law Enforcement (August 2007) IV.K.2.b
c. Community Resources (August 2007) IV.K.2.c
3. Reports Involving Person(s) Residing in Residential Facilities
for Victims of Domestic Violence (August 2007) IV.K.3
V. STATE CENTRAL REGISTER RESPONSIBILITIES (May 2007) V
A. INTAKE (May 2007) V.A
1. Report Assignment by the SCR – Jurisdictional Assignment Procedures
(CONNECTION Build 18 Procedures) (May 2007) V.A.1
2. Call Not Registered as Reports (May 2007) V.A 2
3. Withdrawal of Reports (May 2007) V.A 3
4. Intake Forms and Instructions (May 2007) V.A 4
B. SERVICE CENTER OPERATION (May 2007) V.B
1. Request for Amendment of Expungement (May 2007) V.B.1
2. SCR Database Checks (May 2007) V.B.2
3. Requests for Information (May 2007) V.B.3
4. SCR Service Center Line (May 2007) V.B 4
5. Requests to Expunge Unfounded Reports (May 2007) V.B 5
C. ABANDONED INFANT HOTLINE (May 2007) V.C
VI. STATE REGIONAL OFFICE
A. OVERVIEW (September 2007) VI.A
B. TECHNICAL ASSISTANCE (September 2007) VI.B
C. CHILD PROTECTIVE INVESTIGATIONS (September 2007) VI.C
1. Type A (September 2007) VI.C.1
2. Type B (September 2007) VI.C.2
a. Investigations (September 2007) VI.C.2.a
b. Determination (September 2007) VI.C.2.b
c. Notification (September 2007) VI.C.2.c
d. Prevention and Remediation (September 2007) VI.C.2.d
D. FATALITY REVIEWS
1. Investigation (September 2007) VI.D.1
a. Regional Office Investigation / Review of Investigation (September 2007) VI.D.1.a
b. 30-day Fatality Report (September 2007) VI.D.1.b
c. Report Determination (September 2007) VI.D.1.c
2. Fatality Review Report (September 2007) VI.D.2
VII. REPORTERS
A. MANDATED REPORTERS (February 2007) VII.A
B. FAILURE TO REPORT (February 2007) VII.B
C. NON-MANDATED REPORTERS (February 2007) VII.C
D. PHOTOGRAHS AND X-RAYS (February 2007) VII.D
E. PROTECTIVE CUSTODY (February 2007) VII.E
1. Hospitals – Persons in Charge of Hospitals (February 2007) VII.E.1
2. Other Medical Personnel (February 2007) VII.E.2
VIII. SPECIAL CIRCUMSTANCES IN REPORT PROCESSING
A. INTRODUCTION (January 2007) VIII.A
B. FATALITY REPORTS
1. 24-Hour Fatality Report (January 2007) VIII.B.1
2. 30-Day Fatality Report (January 2007) VIII.B.2
C. MULTI-DISTRICT JURISDICTIONAL ASSIGNMENT (January 2007) VIII.C
1. Primary and Secondary District Responsibilities (January 2007) VIII.C.1
a. General Responsibilities (January 2007) VIII.C.1.a
b. Specific Responsibilities (January 2007) VIII.C.1.b
2. Open Investigations/Jurisdictional Assignment Changes (January 2007) VIII.C.2
D. CALLS CONCERNING ACTIVE/OPEN CPS INVESTIGATIONS (January 2007) VIII.D
1. Duplicate Reports (January 2007) VIII.D.1
2. Additional Information (January 2007) VIII.D.2
3. Subsequent Reports (January 2007) VIII.D.3
4. Consolidated Investigations (January 2007) VIII.D.4
E. OUT-OF-TOWN INQUIRY (OTI) (January 2007) VIII.E
F. GUIDELINES FOR CASE TRANSFERS (January 2007) VIII.F
1. Transfers – Pre-Determination (January 2007) VIII.F.1
2. Transfers – Indicated/Open CPS Cases (January 2007) VIII.F.2
3. Movement Out of State (January 2007) VIII.F.3
G. SENSITIVE/HIGH PROFILE INVESTIGATIONS (January 2007) VIII.G
IX. NOTIFICATIONS (September 2007) IX
A. NOTICE OF EXISTENCE 0F CHILD PROTECTIVE REPORT (September 2007) IX.A
B. EXISTENCE OF CHILD PROTECTIVE REPORT
– NON-FAMILIAL SETTING (September 2007) IX.B
C. DETERMINATION NOTICE (September 2007) IX.C
D. REMOVAL OF CHILD (September 2007) IX.D
E. OTHER NOTICE TO PARENTS / FAMILIES (September 2007) IX.E
F. MEDICAL EXAMINER AND DISTRICT ATTORNEY NOTIFICATION OF A
CHILD’S DEATH (September 2007) IX.F
G. NOTICE TO DISTRICT ATTORNEY AND LOCAL LAW ENFORCEMENT
OF CERTAIN REPORTS (September 2007) IX.G
H. NOTIFCATION OF ANY AMENDMENT,
UNFOUNDING OR EXPUNGMENT (September 2007) IX.H
X. CONFIDENTIALITY, SEALING, EXPUNGEMENT, AMENDMENT (September 2007) X
A. ACCESS TO INFORMATION – GENERAL (September 2007) X.A
1. Case Records (September 2007) X.A.1
2. Clients’ Rights (September 2007) X.A.2
B. ACCESS TO INFORMATION – CPS (September 2007) X.B
1. Access to CPS Information (September 2007) X.B.1
2. Access to the Findings of Reports by Mandated Reporters (September 2007) X.B.2
3. Redisclosure of CPS Information (September 2007) X.B.3
a. Redisclosure Between Service Providers (September 2007) X.B.3.a
b. Redisclosure by Agency Executives,
Day Care Center Directors (September 2007) X.B.3.b
c. Redisclosure by District Attorney or
Other Law Enforcement Officials (September 2007) X.B.3.c
d. Redisclosure by the Subject of the Report or Other Person
Named in the Report (September 2007) X.B.3.d
4. Procedures for Access to Information About Indicated
CPS Cases (September 2007) X.B.4
a. Requests Directed to SCR (September 2007) X.B.4.a
b. Requests Directed to LDSS (September 2007) X.B.4.b
c. Requests Directed to Petitioners of
Child Protective Proceedings (September 2007) X.B.4.c
5. Denial of Access by Local Districts (October 2007) X.B.5
6. Mandatory Information Sharing (October 2007) X.B.6
7. Confidentiality of the Source and Reporter (October 2007) X.B.7
8. Confidentiality of Persons Who Cooperated in the Investigation
of the Report (October 2007) X.B.8
9. Confidentiality and Family Court (October 2007) X.B.9
10. Public Disclosure of Investigative Information (October 2007) X.B.10
C. SEALING AND AMENDMENT
1. General Purposes (December 2007) X.C.1
2. Sealing of, and Access to, Unfounded Reports (December 2007) X.C.2
3. Requests for Review or Amendment (December 2007) X.C.3
4. Request to Expunge or Unfound Report (December 2007) X.C.4
5. Database Check Process and Amendment/Review
Pursuant to 424-a of the SSL (December 2007) X.C.5
6. Expungement of Records Due to Age or Time Lapse (April 2009) X.C.6
7. WMS (April 2009) X.C.7
XI. APPENDICES
A. FORMS (non-CONNECTIONS)
1. Office of Court Administration’s CPS Forms (April 2009) X1.A.1
2. Consent for Temporary Placement of Child(ren)
in Foster Care (FCA 1021) (April 2009) XI.A.2
3. Model Family Court Act Section 1023 Letter (April 2009) XI.A.3
4. Consent to Release Identifying Information (April 2009) XI.A.4
5. Notice of Existence of Report (April 2009) XI.A.5
B. GLOSSARY (February 2008) XI.B
C. DEFINITIONS OF ALLEGATIONS RELATED TO CHILD ABUSE
AND MALTREATMENT (April 2010) XI.C
D. STANDARDS OF CHILD PROTECTIVE PRACTICE (March 2009) XI.D
E. STANDARDS OF EVIDENCE (January 2008) XI.E
F. CRIMINAL JUSTICE SYSTEM
1. Types of Crimes (November 2008) XI.F.1
2. Specific Crimes Relating to Child Abuse and
Maltreatment Cases (November 2008) XI.F.2
3. Steps in the Criminal Justice Process (November 2008) XI.F.3
G. TITLE 6 OF ARTICLE 6 OF THE SOCIAL SERVICES LAW (November 2008) XI.G
H. ARTICLE 10 OF THE FAMILY COURT ACT (November 2008) XI.H
I. PART 432 CODES RULES AND REGULATIONS (November 2008) XI.I
J. MODEL MEMORANDUM OF UNDERSTANDING (April 2010) XI.J
K. INVESTIGATION AND DETERMINATION OF
SLEEP-RELATED FATALITY AND INJURY CPS REPORTS______(JULY 2014) XI.K
1. Investigation______(JULY 2014) XI.K.1
2. Making the Determination______(JULY 2104) XI.K.2